Lateral Recruiting Assistant

Simpson-Thacher-; New York (NY); Hybrid; USD 60,000 - 70,000; Full time

Benefits offered by this job

Hybrid work model

Job summary

Simpson Thacher & Bartlett LLP is seeking a Lateral Recruiting Assistant to support the Legal Recruiting Team. You will coordinate candidate interviews, prepare recruiting materials, maintain databases, and assist with travel logistics in a fast-paced environment.

The role requires exceptional organizational skills, attention to detail, and the ability to manage multiple priorities. Hybrid work arrangement, NY office base, and collaboration with search firms are key features.

Qualifications

• Bachelor's degree required.
• Professional demeanor and excellent organizational skills.
• Experience coordinating interviews and using applicant tracking systems.

Responsibilities

• Coordinate and schedule interviews, meetings, and candidate visits.
• Prepare interview schedules, attorney briefing documents, and materials.
• Serve as a point of contact for candidates, attorneys, and search firms.
• Collect, track, and compile interview feedback confidentially.
• Monitor candidate submissions and maintain ATS records.
• Coordinate candidate travel and interview-day logistics.

Skills

Organizational skills

Administrative skills

Communication skills

MS Outlook

Team player

Deadline oriented

Education

Bachelor's degree

Tools

MS Word

MS Excel

PowerPoint

MS Outlook

Job description

OverviewSimpson Thacher & Bartlett LLP is one of the world’s leading international law firms. The Firm was established in 1884 and has approximately 2,000 lawyers. Headquartered in New York with offices in Beijing, Boston, Brussels, Hong Kong, Houston, London, Los Angeles, Luxembourg, Palo Alto, San Francisco, São Paulo, Tokyo and Washington, D.C., the Firm provides coordinated legal advice and transactional capability to clients around the globe.Job SummaryThe Lateral Recruiting Assistant supports the Legal Recruiting Team in all aspects of lateral recruitment. Primary responsibilities include coordinating candidate interviews, preparing recruiting materials, maintaining recruiting databases and reporting, facilitating candidate travel and logistics, and providing administrative support throughout the hiring process. This role requires exceptional organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced professional environmentEssential Job Duties & ResponsibilitiesCoordinate and schedule interviews, meetings, and candidate visits for lateral associate, counsel, and partner candidates; work with Conference Services and other departments to manage logisticsPrepare interview schedules, candidate materials, attorney briefing documents, and related recruiting correspondenceServe as a point of contact for candidates, attorneys, and search firms throughout the interview processCollect, track, and compile attorney interview feedback in a timely and confidential mannerMonitor and track candidate submissions received from search firms and referralsMaintain accurate records of candidate information and activity within the applicant tracking systemMaintain recruiting files and records, including agency fee agreements and invoices, correspondence, and candidate materialsCoordinate candidate travel as neededGreet candidates and facilitate interview-day logistics to ensure a professional and seamless candidate experienceAssist with the preparation and distribution of candidate communication, onboarding materials, and new hire documentationGenerate recruiting reports and assist with tracking pipeline activity.Support lateral recruiting event planning initiativesAssist with legal recruiting team projects, process improvements, and department initiativesHandle sensitive and confidential candidate and recruiting information with discretionContribute to special projects and perform other related duties as assignedMust be flexible to adjust hours to meet departmental needsEducationRequiredBachelor’s degree requiredSkills and ExperienceRequiredAbility to develop and maintain favorable relationships with attorneys and staff in order to develop successful interview schedules and communicate relevant information related to the interview processMust have a professional demeanor and possess excellent organizational and administrative abilitiesAbility to effectively present information verbally and in writingFamiliarity with MS OutlookStrong attention to detailTeam-oriented approach to collaborate with members from various departments across the FirmDemonstrated ability to prioritize tasks, balance competing demands, and meet deadlines in a fast-paced professional environmentClient-focused with a personable and outgoing demeanorPreferredProficiency in MS Office applications such as MS Word, Excel and PowerPoint; advanced knowledge preferredSalary InformationNY Only: The estimated base salary range for this position is $60,000 to $70,000 at the time of posting.The actual salary offered will depend on a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job. This role is non-exempt meaning it is overtime pay eligible.Simpson Thacher will not sponsor applicants for work visas for this position.Privacy NoticeFor information about how Simpson Thacher & Bartlett LLP collects and processes your personal information, please refer to our Privacy Notice available at https://www.stblaw.com/other/privacy-notice .Simpson Thacher & Bartlett is committed to a collegial work environment in which all individuals are treated with respect and dignity. The Firm prohibits discrimination or harassment based upon race, color, religion, gender, gender identity or expression, age, national origin, citizenship status, disability, marital or partnership status, sexual orientation, veteran’s status or any other legally protected status. This Policy pertains to every aspect of an individual’s relationship with the Firm, including but not limited to recruitment, hiring, compensation, benefits, training and development, promotion, transfer, discipline, termination, and all other privileges, terms and conditions of employment.#LI-Hybrid