Lateral Conflicts Analyst

Quarles & Brady LLP; Milwaukee (WI); Hybrid; USD 81,000 - 113,000; Full time

Benefits offered by this job

401(k) plan

Health, vision, and dental coverage

Paid time off

Life and disability insurance

Job summary

Quarles & Brady LLP is seeking an experienced Lateral Conflicts Analyst to process conflict-of-interest requests for lateral attorney candidates and other prospective hires. You will review conflicts reports to identify ethical conflicts, business risks, and firm policy issues, and work with Conflicts Counsel, the General Counsel’s Office, sponsoring attorneys, and Recruiting to support timely clearance.

This role supports a hybrid work model across multiple offices, with remote options under

Qualifications

• Bachelor's degree or an equivalent combination of education and relevant professional experience.
• Minimum of two years of conflicts-of-interest experience at a mid-size or large law firm.
• Experience with database software; Intapp Open experience is strongly preferred.
• High level of accuracy, attention to detail, and discretion when handling confidential and sensitive information.
• Strong analytical, problem-solving, organizational, and time-management skills.
• Proficiency in Microsoft Word and Excel preferred.
• Strong internet research skills and familiarity with business and legal concepts preferred.
• Excellent written, verbal, interpersonal, and customer-service skills.
• Demonstrated reliability, dependability, and sound judgment.
• Ability to respond to requests thoughtfully and promptly.
• Ability to work independently, manage multiple priorities, and perform effectively under pressure.
• Flexibility and willingness to work additional hours when necessary.

Responsibilities

• Create conflict reports that identify and summarize issues involving lateral attorneys and non-lawyer candidates, including paralegals and assistants.
• Review lateral partner questionnaires, prior work lists, board memberships, and other applicant information to ensure clients, related parties, and other relevant entities are accurately documented before information is uploaded to the firm’s conflicts database.
• Support Conflicts Counsel, sponsoring attorneys, and the Recruiting Department in resolving and clearing conflicts.
• Conduct corporate research to identify affiliates, ownership structures, key principals, and the nature of a business to assess potential ethical conflicts and business risks.
• Facilitate communication between the Recruiting Department and the General Counsel’s Office.
• Maintain organized lateral candidate files and provide timely status updates.
• Work closely with Conflicts Counsel to confirm that conflicts of interest are resolved, including closing dormant matters and confirming appropriate waivers, ethical screens, or other cures.
• Evaluate and elevate difficult or sensitive conflicts and matter-opening issues to the General Counsel’s Office, senior conflicts personnel, or Loss Prevention Partners.
• Coordinate with Conflicts Counsel to ensure conflicts are properly identified and communicated to candidates before their start dates.
• Manage the conflicts portion of the lateral attorney onboarding process from start to finish, including creating conflict requests and clearing new matters for opening after an attorney joins the firm.
• Use Intapp Wallbuilder to establish ethical screens for incoming lateral attorneys or as required by client outside counsel guidelines.
• Prepare and distribute screening memoranda to affected attorneys and send reminders at appropriate intervals.
• Monitor screened matters and attorneys to determine when ethical screens are no longer required and may be removed.
• Assist Legal Recruiting by summarizing conflicts and business issues, supporting clearance efforts, and requesting appropriate screens during the lateral attorney onboarding process.
• Maintain current knowledge of trends and developments affecting the conflicts function.
• Apply knowledge of the Model Rules of Professional Conduct applicable to conflicts of interest.
• Recommend new policies and procedures related to conflicts analysis and clearance, business intake, and risk compliance.
• As time permits, assist the Conflicts Department with requests involving new clients and matters, marketing pitches, RFPs, and other special searches.
• Perform other duties and special projects as assigned.

Skills

Conflict analysis

Attention to detail

Analytical skills

Time management

Communication skills

Education

Bachelor's degree or equivalent

Tools

Intapp Open

Intapp Wallbuilder

Microsoft Word

Excel

Job description

Office Locations: Chicago, Denver, Indianapolis, Madison, Milwaukee, Minneapolis, Naples, Phoenix, St. Louis, San Diego, Tampa, Tucson, Washington D.C.

We are seeking an experienced Lateral Conflicts Analyst to process conflict-of-interest requests for lateral attorney candidates and other prospective hires. This individual will review and analyze conflicts reports to identify potential ethical conflicts, business risks, and internal firm policy issues. The Lateral Conflicts Analyst will work closely with Conflicts Counsel, the General Counsel’s Office, sponsoring attorneys, and the Recruiting Department to support the timely resolution and clearance of conflicts.

This position is open to candidates located in any of our office locations, which currently offer hybrid work arrangements. Under appropriate circumstances, a fully remote arrangement may also be considered.

Grow Your Career at Quarles

At Quarles, your goals matter. We foster a collaborative, inclusive culture where your voice is heard and your growth is supported. Join a team that values creativity, flexibility, and shared success.

What We Offer:

• Supportive, adaptable work environment
• Career development through mentoring and training – Professional growth opportunities
• Competitive pay and comprehensive benefits

Be part of a firm where great people achieve great things—together.

Key Responsibilities:

• Create conflict reports that identify and summarize issues involving lateral attorneys and non-lawyer candidates, including paralegals and assistants.
• Review lateral partner questionnaires, prior work lists, board memberships, and other applicant information to ensure clients, related parties, and other relevant entities are accurately documented before information is uploaded to the firm’s conflicts database.
• Support Conflicts Counsel, sponsoring attorneys, and the Recruiting Department in resolving and clearing conflicts.
• Conduct corporate research to identify affiliates, ownership structures, key principals, and the nature of a business to assess potential ethical conflicts and business risks.
• Facilitate communication between the Recruiting Department and the General Counsel’s Office.
• Maintain organized lateral candidate files and provide timely status updates.
• Work closely with Conflicts Counsel to confirm that conflicts of interest are resolved, including closing dormant matters and confirming appropriate waivers, ethical screens, or other cures.
• Evaluate and elevate difficult or sensitive conflicts and matter-opening issues to the General Counsel’s Office, senior conflicts personnel, or Loss Prevention Partners.
• Coordinate with Conflicts Counsel to ensure conflicts are properly identified and communicated to candidates before their start dates.
• Manage the conflicts portion of the lateral attorney onboarding process from start to finish, including creating conflict requests and clearing new matters for opening after an attorney joins the firm.
• Use Intapp Wallbuilder to establish ethical screens for incoming lateral attorneys or as required by client outside counsel guidelines.
• Prepare and distribute screening memoranda to affected attorneys and send reminders at appropriate intervals.
• Monitor screened matters and attorneys to determine when ethical screens are no longer required and may be removed.
• Assist Legal Recruiting by summarizing conflicts and business issues, supporting clearance efforts, and requesting appropriate screens during the lateral attorney onboarding process.
• Maintain current knowledge of trends and developments affecting the conflicts function.
• Apply knowledge of the Model Rules of Professional Conduct applicable to conflicts of interest.
• Recommend new policies and procedures related to conflicts analysis and clearance, business intake, and risk compliance.
• As time permits, assist the Conflicts Department with requests involving new clients and matters, marketing pitches, RFPs, and other special searches.
• Perform other duties and special projects as assigned.

Qualifications:

• Bachelor's degree or an equivalent combination of education and relevant professional experience required.
• Minimum of two years of conflicts-of-interest experience at a mid-size or large law firm required.
• Experience with database software preferred; Intapp Open experience is strongly preferred.
• High level of accuracy, attention to detail, and discretion when handling confidential and sensitive information.
• Strong analytical, problem-solving, organizational, and time-management skills.
• Proficiency in Microsoft Word and Excel preferred.
• Strong internet research skills and familiarity with business and legal concepts preferred.
• Excellent written, verbal, interpersonal, and customer-service skills.
• Demonstrated reliability, dependability, and sound judgment.
• Ability to respond to requests thoughtfully and promptly.
• Ability to work independently, manage multiple priorities, and perform effectively under pressure.
• Flexibility and willingness to work additional hours when necessary.

At Quarles & Brady, we are proud to offer a robust and competitive benefits package designed to support the overall well-being of our employees. Our offerings include paid time off, comprehensive health, vision, and dental coverage, a 401(k) retirement plan, life and disability insurance, and a variety of additional perks. Eligibility for benefits is determined by hours worked. Compensation is determined upon the market in which the position is located, the responsibilities of the position, the experience, education and skills of the applicant, and other job-related factors. The salary range for this position for individuals physically located in Chicago, San Diego and Washington, D.C. is $88,900 - $124,000 annually. For individuals physically located in Denver, Indianapolis, Madison, Milwaukee, Minneapolis, Naples, Phoenix, St. Louis, Tampa and Tucson the salary range is $80,800 - $113,000 annually.

Quarles is an equal opportunity employer.

If you have any questions or require additional information regarding this position, please contact:

Jennifer McKinney, Senior Manager, Recruiting and Operations, [e-mail]