Land Administrator - Oahu

HAWAIIAN ELECTRIC CO.; Honolulu, Northern (HI, KY); Hybrid; USD 73,000 - 91,000; Full time

Job summary

Hawaiian Electric Companies is seeking a Land Administrator to manage real property rights and support engineering projects on Oahu. The role involves negotiating land terms, preparing legal documents, and coordinating with attorneys on company land matters.

The position requires several years of real property planning/management experience, a Hawaii driver’s license, and eligibility for Notary Public. Expect a structured team environment and opportunities to contribute to the company’s land-use

Qualifications

• Knowledge of principles and practice of real estate management and documentation.
• Working knowledge of State Land Court and Bureau of Conveyances; typically acquired through college-level courses or equivalent experience.
• Proficiency with Microsoft Office, UIPlanner, ProjectWise, eRMS, and eGIS.

Responsibilities

• Reviews and coordinates engineering plans and construction programs; clarifies real property needs with Engineers/Planners.
• Prepares grants of easements, rights of entry, agreements, permits, leases, and deeds; negotiates land rights terms.
• Manages outside private and governmental requests for use of company real property; handles new leases and disposals.
• Performs semi-annual inspections of company owned/leased properties and reports issues for resolution.

Skills

Real estate management

Notary Public

Driver's license

Time management

Tools

Microsoft Office

UIPlanner

ProjectWise

eRMS

eGIS

Job description

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Company: hawaiianel

We recognize our competitive advantage -- our people. We believe in our people, who share our vision of meeting the needs of our employees, customers, and communities and who carry out the continued success of the company.

Our employees are committed to the company's foundational values: integrity, excellence, teamwork, environmental stewardship, and community commitment. In turn, we invest in our employees, providing opportunities for challenge and advancement and offering a competitive compensation package.

BRIEF POSTING DESCRIPTION:

The P NL LAND & RIGHTS OF WAY Department of the P LEGAL Division at Hawaiian Electric Company has 1 Management vacancy available. (Role: Professional)

JOB FUNCTION:

Negotiates for real property rights to support new and existing customer projects (distribution), Engineering projects and provides real estate management. Participates in the development and management of the budget. Responsible for general administrative duties including processing of mail, handling of invoices, correspondence, filing and ordering of office supplies. Prepares and processes documents for filing with State and City agencies. Conducts periodic site inspections; prepares/processes government forms; researches and responds to customer inquiries. Responsibilities span Hawaiian Electric, Maui Electric and Hawaii Electric.

ESSENTIAL FUNCTIONS:

• Reviews and coordinates engineering plans and construction programs. Meets with Engineers/Planners to clarify real property needs. Verifies State and City planning and zoning designations. Coordinates easement mapping for preparation of legal documents and drafts legal documents. Prepares grants of easements, rights of entry, agreements, permits, applications, leases, and deeds. Negotiates terms and conditions of land rights with landowners and coordinates legal matters with attorneys on company land matters.
• Other administrative duties include records management and maintaining administrative files; ITS/IAM requests/updates; contracts/purchase orders, expense reports, etc.; prepares and handles incoming/outgoing correspondence; maintaining inventory of office supplies; coordinating equipment maintenance; invoice payments and record maintenance; assists in preparation of real property tax records; filing; takes minutes for staff meetings. Scans, transfers, and maintains land documents in Engineering’s repository. Prepares and processes documents for filing with State and City agencies.
• Researches and responds to both internal and external customer requests. Manages all outside private and governmental requests for use of company real property and easement areas, and manages company land, including new leases, disposal, and out leases.
• Performs semi-annual inspections of all company owned/leased properties, including checks for environmental issues, encroachments, dumping, and related concerns, and reports to appropriate departments for resolution.
• Tracks and initiates payments for property rentals.
• Performs administrative duties of a Notary Public.
• Supports and undertakes special assignments, including group presentations, as directed by the Manager of Land and Rights of Way.
• Participates in Company emergency response activities as assigned, including any activities required to prepare for such emergency response. Other duties as assigned.

BASIC QUALIFICATIONS:

Knowledge Requirements

• Knowledge of principles and practice of real estate management and documentation and a working knowledge of the State Land Court and the Bureau of Conveyances normally acquired through college level courses or equivalent experience.
• Strong working knowledge of personal computers and related software applications such Microsoft Office, UIPlanner, ProjectWise, eRMS, and eGIS.

Skills Requirements

• Must have or be able to qualify for a current State of Hawaii's driver's license to perform on-site investigations. Must meet the standards for required driving positions as stated in the Hiring Standards for Required Company Drivers Policy. These standards may be adjusted periodically to meet business and safety objectives.
• Must have or be able to qualify as a Notary Public.
• Demonstrated time management and organizational skills with the ability to prioritize, multitask, meet deadlines, and remain flexible in a demanding work environment with multiple priorities.
• Ability to handle difficult and/or sensitive issues while using tact, courtesy and discretion.
• Excellent written and oral skills.
• Strong interpersonal skills to influence and persuade various groups or individuals.
• Ability to remain flexible in a demanding work environment and adapt to rapidly changing priorities.
• Ability to conceptualize new ideas.
• Strong commitment to teamwork and customer service.

Experience Requirements

• Several years (3-5 years) general office experience with 3 years at the legal secretarial level or 4 years at the administrative assistant level.
• Professional level experience in real property planning/management/administration, acquisition/sales, appraisal and/or title investigation is preferred.
• Experience in land management and administration gained from Hawaiian real estate entities (trusts, corporations, governments) is preferred.

Role: Professional

Number of Vacancies: 1

Hiring Range: The hiring range for the Land Administrator - Oahu [Req ID 10661] position is $72,500.00 to $90,600.00. The person selected will be placed according to his/her skills and qualifications.

About Hawaiian Electric Companies
Hawaiian Electric Companies provide electricity and services to 95 percent of the state's 1.4 million residents. The company is also one of the state's leading employers and a major contributor and supporter of community and educational programs.

The demand for power that has fueled the growth of the Hawaiian Islands has been met by Hawaiian Electric Companies for well over a century. And as the next millennium unfolds, the company is committed to providing quality service and seeking clean local energy sources to power generations of Hawaii families and businesses to come. Visit us at http://hawaiianelectric.com .

Applicant Certification
By submitting an application for the position, candidates:
1. Authorize the Hawaiian Electric Companies to confirm all statements contained in the application and/or any materials submitted and made a part of the application as they relate to the position and to the extent permitted by law;
2. Authorize and consent to, without reservation, the Hawaiian Electric Companies sharing any and all information regarding previous or present employment, educational training or personal information from their records and from any other source with the hiring department or subsidiary company;
3. Release, discharge, and hold harmless, Hawaiian Electric Companies, from any and all liability for any damage which may be claimed as a result of furnishing such information to the hiring department or subsidiary company;
4. Authorizes release and transfer of all personnel records to be maintained by the hiring company in the event of an inter-company transfer; and
5. Authorize, direct, and consent to Hawaiian Electric Companies and/or its authorized agents to conduct investigations into candidates' background. These investigations may include, but are not limited to searches for information about applicants; record of criminal convictions to the extent permitted by law, education records, professional certifications, personal character references, and employment history.

EEO Statement
Hawaiian Electric Companies is an equal opportunity employer, including disability and protected veteran status.

Hawaiian Electric Companies complies with all applicable laws, including Title I of the Americans with Disabilities Act. Any request for reasonable accommodation needed during the application process should be communicated by the candidate to the HR Service Center at [phone].

Affiliate Disclaimer

The relationship between Hawaiian Electric and unregulated, energy-related affiliate companies is governed by the Affiliate Transaction Requirements (ATRs) established by the Hawaii Public Utilities Commission (PUC). The ATRs were established with the PUC's Decision and Order No. 35962 issued on December 19, 2018, and subsequently modified by Order No. 36112, issued on January 24, 2019, in Docket No. 2018-0065. With Decision and Order No. 42409, issued on March 23, 2026, in Docket No. 2025-0391, the PUC indefinitely suspended certain sections of the ATRs.

The ATRs address many issues related to Hawaiian Electric's interactions and transactions with Affiliates and Affiliate-Related Entities. If you'd like more information about these rules/regulations, you can email [e-mail].