Laboratory Coordinator (Correlative Lab) Cancer Center

University of Kansas Medical Center; United States; On-site; USD 63,899,976 - 89,312,563; Full time

Benefits offered by this job

Health insurance

Paid time off

Holidays

Retirement plan

Job summary

University of Kansas Medical Center is seeking a Laboratory Coordinator (Correlative Lab) in the SOM KC Cancer Center Clinical Trials unit. The role collaborates with multidisciplinary teams to coordinate collection and shipment of oncology trial specimens per protocol, manage supplies, and assist with startup activities and monitor visits.

This position is 100% onsite at our Clinical Research Center. Ideal candidates hold a bachelor’s degree in biology or a related science, with 2 years of

Qualifications

• Bachelor’s degree in biology, chemistry, or related science field.
• 2 years of relevant work experience with HIPAA guidelines and research regulations.
• One year laboratory experience preferred.
• Experience with medical terminology and oncology preferred.
• Excellent communication, interpersonal, organizational, time-management and attention to detail skills.
• Computer skills required.

Responsibilities

• Coordinate collection, processing, and shipping of clinical trial specimens.
• Maintain inventory of study supplies and prepare kit orders.
• Assist with study start-up requirements and monitor visits.
• Operate EMR (Epic) and Outlook lab calendar for specimen collections.
• Support weekly lab rotation and daily patient assignments.
• Ensure specimen integrity and compliance with HIPAA and regulations.

Skills

Experience

HIPAA regulations

Communication

Organizational skills

Time management

Attention to detail

Multi-tasking

Computer skills

Education

Bachelor’s degree in biology/chemistry or related field

Tools

Epic EMR

Outlook

Job description

Job Summary

Department: SOM KC Cancer Center Clinical Trials

Clinical Research Position Title: Laboratory Coordinator (Correlative Lab)

The Laboratory Coordinator is responsible for working collaboratively with multidisciplinary teams, research and hospital staff to coordinate the collection and shipment of oncology clinical trial study specimens per protocol requirements. This includes all central lab specimens the sponsor requires outlined in the protocol and lab manual. Additional responsibilities include managing adequate study supplies, involvement in coordination of study start-up requirements, assisting with monitor visits and other duties that may be assigned by management. This position will be 100% onsite.

Job Duties

• Possess an in-depth knowledge of specimen collection, processing, and shipping requirements for protocols within the Clinical Trials Office.
• Obtain, document, process and manage serial specimens (blood and other bodily fluids) obtained from patients participating in clinical trials.
• Request and ship research‑related pathology requests for the CTO.
• Collaborate with Tissue Repository staff and assist with obtaining and shipping tissue specimens based on IATA/DOT Guidelines.
• Communicate with Study Coordinators regarding the status of tissue requests.
• Perform study‑specific ECGs and transmit data to the appropriate database as listed in the study protocol schedule of events.
• Reference and maintain a variety of study protocols and central lab manuals.
• Maintain inventory of study supplies, including keeping kit amounts adequate, destroying kits, creating NTFs, submitting kit supply orders, updating the kit inventory spreadsheet, and preparing kit orders for Satellite Sites.
• Coordinate the collection of central study samples and required study assessments in collaboration with nursing, study coordinators, physicians and patients in a timely manner.
• Perform data entry, if necessary, in both Hospital and Laboratory information systems according to hospital and laboratory policies and procedures, as well as compliance requirements.
• Ensure all requirements for specimen integrity have been met (positive patient identification, correct specimen collected, proper transport of samples has been employed, etc.).
• Utilize EMR (Epic) and Outlook lab calendar to set up study lab collections and schedule upcoming couriers.
• Participate in weekly lab rotation, daily patient assignments and Friday handoff emails.
• Demonstrate timely email response and query resolution.
• Comply with HIPAA guidelines and research regulations.

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. It is only a summary of the typical functions of the job, not an exhaustive list of all possible job responsibilities, tasks, duties, and assignments. Furthermore, job duties, responsibilities and activities may change at any time with or without notice.

Work Environment

This position will be 100% onsite and will be based at our Clinical Research Center. Will occasionally travel between our Westwood facility, Indian Creek Campus and The University of Kansas Health System Hospital for meetings, kit drop off and transport of study specimens.

Required Qualifications

• 2 years of relevant work experience (experience with HIPAA guidelines and research regulations).
• Education: a Bachelor’s degree in biology, chemistry or other science‑related area.
• One year laboratory experience is preferred.
• Experience with medical terminology and oncology preferred.
• Excellent communication, interpersonal, organizational, time‑management, multi‑tasking and attention‑to‑detail skills.
• Computer skills required.

Required Documents

Resume/CV and Cover Letter.

Pay Range

$22.26 – $31.15 hourly (minimum $22.26, midpoint $26.73, maximum $31.15).

Benefits

Coverage begins on day one for health, dental, and vision insurance and includes health expense accounts with generous employer contributions if the employee participates in a qualifying health plan. Employer‑paid life insurance, long‑term disability insurance, and various additional voluntary insurance plans are available. Paid time off, including vacation and sick, begins accruing upon hire, plus ten paid holidays. One paid discretionary day is available after six months of employment, and paid time off for bereavement, jury duty, military service, and parental leave is available after 12 months of employment. A retirement program with a generous employer contribution and additional voluntary retirement programs (457 or 403(b)) are available. For full benefits details visit https://www.kumc.edu/human-resources/benefits.html.

Equal Opportunity

The University of Kansas Medical Center is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, ethnicity, ancestry, age, protected veteran or disability status, marital status, parental status, or genetic information. Under Kansas state law, certain KUMC positions are subject to disability preference. For positions subject to this requirement, KUMC will offer an interview to a person who has applied for an open position who is qualified, with or without reasonable accommodation, to meet the performance standards of the position and who has presented acceptable proof of disability.

For more information on non‑discrimination policies: http://policy.ku.edu/IOA/nondiscrimination. For disability preference policy: https://civilrights.ku.edu/annual-security-and-fire-safety-report. For E‑Verify participation: https://www.e-verify.gov/sites/default/files/everify/posters/EVerifyParticipationPoster.pdf. For federal pay transparency poster: https://www.laborposters.org/federal/1606-federal-pay-transparency-poster.htm.