Laboratory Archivist

Kelly Science, Engineering, Technology & Telecom; Newark (DE); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Health benefits

Retirement plan

Paid holidays

Job summary

Kelly Science & Clinical is seeking an Archive Specialist in Newark, DE to manage lab study records under GLP guidelines. You will organize, index, and securely store physical and electronic documents and support retrieval for audits and regulatory requests.

Ideal candidates have a background in records management in regulated environments, strong attention to detail, and proficiency with document management systems and MS Office. This role emphasizes compliance and precise documentation.

Qualifications

• Bachelor's degree or equivalent combination of education and relevant experience; four years of related experience may substitute for a degree.
• Knowledge of Good Laboratory Practice (GLP) standards.
• Experience in records management, document control, laboratory documentation, or a regulated environment preferred.
• Familiarity with SOPs, quality management systems, and compliance documentation.
• Strong organizational skills and exceptional attention to detail.
• Proficiency in Microsoft Office and Adobe applications.
• Ability to manage confidential information and maintain accurate records.
• Excellent communication, time management, and problem-solving skills.
• Ability to work independently while collaborating with cross-functional teams.

Responsibilities

• Maintain, organize, and track laboratory study records, including protocols, raw data, and other regulated documentation.
• Enter and update records in electronic inventory and document management systems.
• Scan, index, and upload documents into electronic databases.
• Coordinate the transfer of study records from laboratory and regulatory teams into archival storage.
• Maintain accurate records of document checkouts, retrievals, and storage locations.
• Ensure documentation and records management activities comply with GLP regulations and established SOPs.
• Assist with records review, reconciliation, cleanup, and organization projects.
• Respond to internal requests for archived documents and support timely records retrieval.
• Provide backup support for archive operations, including receiving study documentation, managing archive requests, and maintaining archive security.
• Support regulatory documentation requests and audit readiness activities.

Skills

Attention to detail

Organization

Communication

Problem-solving

MS Office

Adobe Acrobat

Confidential data

Independent work

Education

Bachelor's degree or equivalent

4 years experience in lieu of degree

Tools

EDMS

Archive inventory systems

Job description

Archive Specialist – Newark, DE

Kelly Science & Clinical is seeking a detail-oriented Good Laboratory Practice (GLP) Archive Specialist for an exciting opportunity with one of our leading clients in the life sciences industry in Newark, Delaware.

This is an excellent opportunity for a professional with experience in records management, document control, or regulated laboratory environments who enjoys working in a highly organized, compliance-driven setting.

Position Overview

The Archive Specialist will support the management, organization, tracking, and maintenance of laboratory study records in accordance with Good Laboratory Practice (GLP) regulations, Standard Operating Procedures (SOPs), and company policies.

This individual will play a key role in ensuring accurate documentation, efficient records retrieval, and the secure handling of both physical and electronic records.

Key Responsibilities

• Maintain, organize, and track laboratory study records, including protocols, raw data, and other regulated documentation.
• Enter and update records in electronic inventory and document management systems.
• Scan, index, and upload documents into electronic databases.
• Coordinate the transfer of study records from laboratory and regulatory teams into archival storage.
• Maintain accurate records of document checkouts, retrievals, and storage locations.
• Ensure documentation and records management activities comply with GLP regulations and established SOPs.
• Assist with records review, reconciliation, cleanup, and organization projects.
• Respond to internal requests for archived documents and support timely records retrieval.
• Provide backup support for archive operations, including receiving study documentation, managing archive requests, and maintaining archive security.
• Support regulatory documentation requests and audit readiness activities.

Qualifications

• Bachelor's degree or equivalent combination of education and relevant experience; four years of related experience may substitute for a degree.
• Knowledge of Good Laboratory Practice (GLP) standards.
• Experience in records management, document control, laboratory documentation, or a regulated environment preferred.
• Familiarity with SOPs, quality management systems, and compliance documentation.
• Strong organizational skills and exceptional attention to detail.
• Proficiency in Microsoft Office and Adobe applications.
• Ability to manage confidential information and maintain accurate records.
• Excellent communication, time management, and problem-solving skills.
• Ability to work independently while collaborating with cross-functional teams.

Preferred Experience

• Experience in pharmaceutical, biotechnology, chemical, agricultural science, or other regulated laboratory environments.
• Experience in chemistry-related position or industry.
• Experience managing physical and electronic records.
• Familiarity with electronic document management systems (EDMS) or archive inventory systems.
• Experience supporting GLP documentation, regulatory audits, or laboratory records archiving.

Why Kelly Science & Clinical?

At Kelly Science & Clinical, we connect talented scientific and technical professionals with opportunities to advance their careers. Our team is dedicated to helping you find meaningful work where your skills and experience can make an impact.

Location: Newark, DE (Haskell Facility)

Kelly is an Equal Opportunity Employer.

As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Please note: The following benefits reflect Kelly's general offerings. Eligibility may vary by assignment, location, and job type. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan.

Why Kelly Science & Clinical?

Kelly Science & Clinical is your connection to premier scientific and clinical companies looking to hire industry experts just like you. Our team creates expert talent solutions to solve the world’s most critical challenges. Every day, we match science professionals with dream jobs that fit their skills, interests, and career goals—it’s the way we think job searching should be. Nearly 100 percent of our science recruiters have a professional background and education in science, so we know a thing or two about the science market and how to get your expertise noticed.

About Kelly

Work changes everything. And at Kelly, we’re obsessed with where it can take you. To us, it’s about more than simply accepting your next job opportunity. It’s the fuel that powers every next step of your life. It’s the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life-just ask the 300,000 people we employ each year.

Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California’s state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

Kelly may use AI-powered tools during the recruitment and hiring process. For full details, including how Kelly uses AI, your rights, and how to request a reasonable accommodation, visit the Recruitment Artificial Intelligence Notice.