Laboratory Administrative Associate

IDEXX; Louisville (KY); On-site; USD 32,000 - 39,000; Full time

Benefits offered by this job

Health, Dental & Vision benefits

401k with 5% match

Annual cash bonus

Pet insurance

Volunteer paid days off

Employee stock program

Foundation donation matching

Job summary

IDEXX Louisville Laboratory Administrative Assistant position on-site requires strong organization and multitasking skills to support lab operations. You will assist with ordering, inventory, and vendor coordination while collaborating with lab leadership to ensure smooth workflows.

The role emphasizes proactive problem solving, clear communication, and adherence to lab safety and processes. The job offers full-time hours with day-one benefits, on-site work in Louisville, KY, and opportunities

Qualifications

• Experience with ordering systems and procurement processes.
• Strong vendor management and service coordination experience.
• Advanced MS Office skills (Excel, Outlook, Word, Teams, SharePoint).
• Excellent organizational discipline and calendar management.
• Proactive ownership and problem-solving without reminders.
• Clear written and verbal communication to reduce confusion.

Responsibilities

• Assist the lab with a variety of tasks.
• Support inventory management and restocking of supplies.
• Coordinate information with lab leadership and teams.
• Manage vendors and third parties for services, certifications, and inspections.
• Handle purchasing, send-outs, meetings, QA, and receipts tracking.

Skills

Organizational skills

Vendor coordination

Communication skills

Proactive/self-directed

Problem solving

Multi-tasking

Calendar management

Tools

SAP

Job description

As a Laboratory Administrative Assistant for IDEXX's veterinary diagnostic reference laboratory is a positive, motivated, sef-starter that seeks to find success through helping others and digging in to get the task done! IDEXX Reference laboratories is a global network united by a shared commitment to enhancing pet care where the true strength in our name is the people behind it. Our reference laboratories make it possible for our customers to discover more with our unrelenting commitment to innovation, personalized support, guidance, and expertise while providing the most complete and advanced menu of diagnostic tests along with technology and tools.

This is a full-time position with excellent day-one benefits.

Why This Role Matters

IDEXX reference laboratories is a global network united by a shared commitment to enhancing pet care where the true strength in our name is the people behind it, including this role. Our reference laboratories make it possible for our customers to discover more with our unrelenting commitment to innovation, personalized support, guidance, and expertise, while providing the most complete and advanced menu of diagnostic tests along with technology and tools. The focus on enhancing the lives of people and pets, starts with our own employees and empowering them to achieve their goals, focusing on continuous improvement, and supporting the strong collaboration and inclusiveness that exist in our team.

In This Role

• You will be assisting the lab with a variety of tasks.


• You will use your stellar organization skills to support a fast paced, ever growing business with valuable task and time management.


• Your main responsibilities include: ordering lab supplies, assisting with inventory, and restocking.


• You will be working with our leadership team that includes the lab manager, supervisors and team leads to gather information regarding the needs of the lab, ordering, maintenance requests, etc. Stellar communication skills are a must.


• You will also be managing our vendors and other third parties by coordinating services, certifications, and inspections. These responsibilities could include: purchasing supplies, assisting with send outs, scheduling and attending meetings, assisting with QA, tracking all receipts for purchasing cards, mail sorting, assisting with deliveries, and other duties as needed.

What You Will Need To Succeed

• You possess knowledge of Ordering Systems-SAP (preferred)


• You have experience working with vendors and service representatives


• You have advanced Microsoft Office proficiency especially Excel (formulas, pivot tables, data cleanup, basic analysis), plus strong use of Outlook, Word, Teams, and SharePoint for workflow coordination.


• You possess high organizational discipline, you are able to manage calendars, documents, priorities, and competing deadlines with structure and consistency


• You have initiative and self-direction, are able to spots gaps, solve problems before they escalated, and doesn’t wait to be told what to do.


• You practice proactive ownership, you are able to take charge of situations, follow through without reminders, and keep others informed.


• You have clear communication skills-writing and speaking in a way that reduces confusion and keeps processes moving.


• You have process-minded thinking by creating checklists, improving workflows, and building repeatable systems rather than reinventing tasks each time.


• You will have a fine attention to detail and take pride in checking items off your list


• You are a master multi - tasker with the ability to shift priorities


• You are proactive, possess a can-do attitude and focus on being positive and providing solutions


• You bring a proven track record of managing administrative tasks in a fast - paced environment and the ability to self-manage


• To get things done, you know when to go the extra mile and how to prioritize


• You have excellent presentation skills and know how to prepare material for meeting agendas


• Able to meet the physical requirements that go with working in a lab – standing and sitting for extended periods of time, use of hands, fingers, and arms to handle tools and controls, occasional need to climb, balance, stoop, kneel, crouch, or crawl, lift up to 25lb, and specific vision ability – close, color, depth perception, and ability to adjust focus


• This is a laboratory, so there is potential exposure to biohazards, agents known to cause zoonotic diseases, and hazardous chemicals

What You Can Expect From Us

• Hourly pay rate targeting: $ 23 / hr but will be based on experience and qualifications


• Opportunity for annual cash bonus


• Opportunity for performance based annual merit increase


• Health / Dental / Vision Benefits Day - One


• 5% matching 401k


• Additional benefits including but not limited to financial support, pet insurance, mental health resources, volunteer paid days off, employee stock program, foundation donation matching, and much more!

Schedule

• This is a full time, benefitted position


• The hours for this position are: 9am - 5:30pm


• The schedule for this position is: Monday-Friday


• This is an on-site position, applicant must be able to be in the lab during their schedule. This is NOT a hybrid or remote position.


• Hours may vary based on needs of the lab (ie. there may be times where you will be meeting vendors, etc. outside of the hours above)


• Reliable attendance is essential to this position

Why IDEXX

We’re proud of the work we do, because our work matters. An innovation leader in every industry we serve since 1983, our team members help pet owners worldwide keep their companion animals healthy and happy, ensure safe drinking water for billions, and help farmers protect livestock and poultry from disease.

We have customers in over 175 countries and a collaborative global workforce. Our culture is one that embraces challenges and encourages learning and discovery. At IDEXX, you’ll be supported by competitive compensation, incentives, and benefits while enjoying purposeful work that drives improvement.

Knowing our work makes a meaningful impact on the health and well-being of pets and people is what motivates us every day. If meaningful work and a sense of purpose are at the top of your list, you’ll find it here.

Let’s pursue what matters together.

IDEXX values a diverse workforce and workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

IDEXX is an equal opportunity employer. Applicants will not be discriminated against because of race, color, creed, sex, sexual orientation, gender identity or expression, age, religion, national origin, citizenship status, disability, ancestry, marital status, veteran status, medical condition, or any protected category prohibited by local, state, or federal laws.

Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment visa for this role.

As a Laboratory Administrative Assistant, you will work on site in our LOUISVILLE, KY lab.