Laboratory Admin Assistant Associate - UPMC Washington

UPMC; Washington (Washington County); Hybrid; USD 38,000 - 52,000; Full time

Job summary

UPMC is seeking an Admin Assistant Associate to support laboratory operations, ensuring accurate administrative workflows and timely patient results in a fast-paced clinical environment.

Responsibilities include clerical tasks, LIS data entry, specimen handling, and coordinating reports under pathologist instruction. Rotating shifts include early, mid, and evening times with Saturdays and holidays as scheduled.

Qualifications

Responsibilities

• Performs routine clerical functions, such as copying, sorting, filing, and typing. Sets up and maintains varied office files, logs, and records office activities. Orders office supplies and maintains office equipment.
• Answers, screens, and routes incoming calls and messages.
• May assist with processing of specimens and/or packaging specimens according to testing specifications.
• May assist in the collection of specimens according to established procedures.
• Register, receive, triage, and accession patient materials (specimens, slides, paraffin blocks) into laboratory information system (LIS), adhering to turn around-time deadlines to ensure timely patient results.
• Checks patient records for accuracy and completeness, taking corrective steps as necessary.
• Review patient records to determine appropriate consultative pathologist and/or laboratory.
• Determine patient insurance status and source of consultation to ensure appropriate billing.
• Transcribe diagnosis and other clinical information into LIS.
• Make corrections and edits to reports as per pathologist instruction.

Job description

Join our dedicated Lab team as an Admin Assistant Associate, where you’ll play a key role in supporting the vital operations of our lab services. In this position, you will ensure the accuracy, efficiency, and organization of administrative workflows that directly impact diagnostic quality and patient care. This is an excellent opportunity for someone who thrives in a fast‑paced clinical environment, values precision, and is passionate about supporting laboratory teams that make a meaningful difference every day.

Responsibilities:

• Performs routine clerical functions, such as copying, sorting, filing, and typing. Sets up and maintains varied office files, logs, and records office activities. Orders office supplies and maintains office equipment.
• Answers, screens, and routes incoming calls and messages.
• May assist with processing of specimens and/or packaging specimens according to testing specifications.
• May assist in the collection of specimens according to established procedures.
• Register, receive, triage, and accession patient materials (specimens, slides, paraffin blocks) into laboratory information system (LIS), adhering to turn around-time deadlines to ensure timely patient results.
• Checks patient records for accuracy and completeness, taking corrective steps as necessary.
• Review patient records to determine appropriate consultative pathologist and/or laboratory.
• Determine patient insurance status and source of consultation to ensure appropriate billing.
• Transcribe diagnosis and other clinical information into LIS.
• Make corrections and edits to reports as per pathologist instruction.

Schedule: Rotating days, including rotating Saturdays, and holidays. 5:30am-1:30pm (Saturdays only), 7am-3pm, 9am-5pm, 1pm-9pm