Labor Administrative Assistant

bkimechanical; Georgetown (TX); On-site; USD 42,000 - 56,000; Full time

Job summary

Batchelor & Kimball is seeking an Office Administrator to support field and project teams on site. The role involves managing office equipment, onboarding new hires, assisting visitors, and ensuring project drawings and reports are distributed.

Candidates should have 2-3 years' administrative experience in a large industrial setting, a high school diploma, and strong Excel and communication skills. The position offers a competitive salary and benefits.

Qualifications

• 2-3 years of field experience.
• High School Diploma.
• Administration experience in large fast-paced industrial project is preferred.

Responsibilities

• Managing and ordering office equipment, office services and supplies.
• Manages the onboarding of employees.
• Assists new hires with the completion of new hire documents.
• Assist visitors to the office, including new employees and others visitors.
• Ensuring Contract drawings are updated and distributed.
• Monitoring Field reporting including daily reports and toolbox talks.
• Maintaining GMP tracking matrix and assembling monthly backup documents.
• Managing project insurance requirements (COI’s, OCIP, CCIP).
• Overseeing project personnel onboarding requirements.
• Communicates with Vendors, GC’s, Subcontractors and Project Managers on project requirements.

Skills

Advanced Excel

MS Office Suite

Communication skills

Organizational skills

Education

High School Diploma

Administrative experience in large fast-paced industrial project (preferred)

Job description

Headquartered in Conyers, Georgia, Batchelor & Kimball takes pride in partnering with clients to deliver excellent results from engineering and construction to operations and maintenance. We offer design, build, and turnkey construction services, including teaming with subcontractor partners.

There’s not a lot of BS here, and not a lot of turnover. Good people work at Batchelor & Kimball. We’re good at our jobs, and good to each other. We have high expectations because the work is challenging, but we know the most valuable thing about the work is the people who do it.

Job Responsibilities/Accountabilities:

• Managing and ordering office equipment, office services and supplies.
• Manages the onboarding of employees.
• Assists new hires with the completion of new hire documents.
• Assist visitors to the office, including new employees and others visitors.
• Ensuring Contract drawings are updated and distributed.
• Monitoring Field reporting but not limited to: Daily reports, Toolbox talks, rental equipment tracking.
• Maintaining Project GMP tracking matrix and assembling monthly backup documents.
• Managing project insurance requirements. (COI’s, OCIP, CCIP)
• Overseeing project personnel onboarding requirements.

Supervisory / Budgetary / External Communication Responsibility

• Communicates with Vendors, GC’s, Subcontractors and Project Managers on project requirements.

Knowledge, skill and ability requirements (competencies required for job performance)

• Advanced Excel skill set utilization.
• MS Office Suite (Word and Outlook) basic knowledge required.
• Outstanding communication skills (phone, e‑mail, video conference, and in‑person) required.
• Well‑developed organizational skills.

Prior work experience and educational requirements

• 2‑3 years’ Experience in field.
• High School Diploma.
• Administration Experience in large fast pace industrial project is preferred.

Physical Demands

The employee frequently is required to stand, walk, use hands to finger, handle or feel, and reach with hands and arms. The employee must occasionally lift and/or move up to 35 pounds.

NOTE: This job description is not intended to be all-inclusive. The duties described may be changed or reassigned at the discretion of management, and the employee may be required to perform duties that are not listed above.

We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success.

Equal Opportunity Employer/Veterans/Disabled. #BandK #Onsite