Lab Admin Coordinator

Penn Medicine, University of Pennsylvania Health System; Doylestown (Bucks County); On-site; USD 42,000 - 54,000; Full time

Job summary

Penn Medicine, part of the University of Pennsylvania Health System, is seeking an administrative support specialist for the Lab department in Doylestown. The role provides essential support to ensure efficient daily operations of the laboratory.

Responsibilities include processing surgical pathology reports, handling critical results, and maintaining EMR entries, files, and billing. This onsite position offers day shift hours and opportunities to contribute to patient care and workflow

Qualifications

• High school diploma or GED required.
• Experience in medical laboratory or administrative support preferred.
• Able to manage schedules, meetings, and office tasks.

Responsibilities

• Process surgical pathology specimens and reports for send-outs.
• Call critical and STAT results to clinicians per policy.
• Enter outside laboratory reports into the EMR.
• Maintain files, billing functions and office records.
• Manage scheduling of meetings and record accurate minutes.
• Replenish supplies and support routine lab operations.

Skills

Administrative support

Education

High School Diploma or GED

Tools

EMR systems

Job description

Description

Penn Medicine is dedicated to our tripartite mission of providing the highest level of care to patients, conducting innovative research, and educating future leaders in the field of medicine. Working for this leading academic medical center means collaboration with top clinical, technical and business professionals across all disciplines.

Description

Penn Medicine is dedicated to our tripartite mission of providing the highest level of care to patients, conducting innovative research, and educating future leaders in the field of medicine. Working for this leading academic medical center means collaboration with top clinical, technical and business professionals across all disciplines. Today at Penn Medicine, someone will make a breakthrough. Someone will heal a heart, deliver hopeful news, and give comfort and reassurance. Our employees shape our future each day. Are you living your life's work?

Entity

Penn Medicine Doylestown Health

Department

Lab

Location

595 West State Street, Doylestown Pa 18901

Hours

Full Time Day Shift

Job Summary

Provides administrative support assistance to facilitate efficient daily operations of the laboratory department.

Accountabilities

• 1. Completes laboratory reports.
• a. Processes surgical pathology specimens and reports for send outs
• b. Calls criticals and STAT results to clinicians within established laboratory policy.
• c. Responds to external laboratory requests within twenty-four (24) hours
• d. Acts on outside laboratory results and ensures all outside laboratory reports are entered into the EMR.
• 2. Maintains files, billing functions and keeps abreast of all office functions.
• a. Maintains patient report and sample files.
• b. Completes lab test billing
• c. Is able to access information within the EMR
• d. Able to add or cancel tests and adjust billing as needed within the EMR.
• 3. Provides administrative support to the laboratory and its associates
• a. Sorts and distributes mail
• b. Monitors and resends failed fax reports
• c. Provide clerical support to laboratory management
• d. Manage the scheduling of meetings, meeting attendance, reservations of conference rooms and agenda presentations
• e. Record accurate and complete meeting minutes
• f. Ensure office supplies are available. Replenish and reorder in advance of depletion
• g. Complete faxing, copying, and shredding as needed. Manage and troubleshoot maintenance, repair and service of office equipment
• h. Responds to telephone calls promptly and is able to troubleshoot problems
• i. Assists pathologists with outside reports and requests, able to retrieve reports and records as needed
• j. Assists the administrative director and LIS coordinator in gathering appropriate information for projects and quality improvement initiatives.
• Performs duties in accordance with Penn Medicine and entity values, policies, and procedures
• Other duties as assigned to support the unit, department, entity, and health system organization

Qualifications

• H.S Diploma/ GED Required

We believe that the best care for our patients starts with the best care for our employees. Our employee benefits programs help our employees get healthy and stay healthy. We offer a comprehensive compensation and benefits program that includes one of the finest prepaid tuition assistance programs in the region. Penn Medicine employees are actively engaged and committed to our mission. Together we will continue to make medical advances that help people live longer, healthier lives.

Live Your Life's Work

We are an Equal Opportunity employer. Candidates are considered for employment without regard to race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, familial status, genetic information, domestic or sexual violence victim status, citizenship status, military status, status as a protected veteran or any other status protected by applicable law.