L&S- Certification Coordinator

Esc Region 11

White Settlement (TX)

On-site

USD 102,000 - 124,000

Full time

43 hours ago

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Job summary

ESC Region 11 is seeking a Certification Coordinator to oversee educator preparation programs, certification pathways, and district partnerships in White Settlement, Texas. The role requires Texas certification knowledge, data-driven program management, and strong governance of SBEC/TAC/TEA requirements.

The position emphasizes collaboration with ESC staff, districts, universities, and state agencies to ensure timely, accurate support toward certification and successful educator entry into the

Qualifications

Masters in Education is required; Texas Teacher Certificate is required.
SBEC rules, TAC, TEA requirements knowledge is essential.
Experience with educator preparation programs and partnerships preferred.

Responsibilities

Oversee certification pathways and EPP programs.
Ensure compliance with SBEC/TAC/TEA requirements and quality assurance.
Coordinate candidate services, admissions, and credentialing timelines.
Develop and maintain partnerships with districts and higher ed partners.
Monitor program data, budgets, and documentation.

Skills

Texas certification expertise

Program management

Regulatory compliance

Data management

Communication & customer service

Partnership development

Education

Masters in Education

Texas Teacher Certificate

Educational Leadership (preferred)

Tools

Microsoft Office

candidate management systems

Job description

ESC Region 11 ESC Region 11-Leadership & Support Department - White Settlement, Texas Open in Google Maps

Starting Date: Immediately

Job Description

Job Title: Coordinator, Certification

FLSA Status: Exempt

Pay Grade: 106

Work Days: 226

Reports To: Director of Leadership and Support

Primary Purpose

The Certification Coordinator provides leadership and operational oversight for multiple educator preparation, certification, and teacher pipeline programs serving teacher and school leadership candidates. This position coordinates the effective implementation, compliance, quality assurance, and continuous improvement of the Education Preparation Program (EPP), including programs for teacher candidates and non-teacher candidates pursuing principal and superintendent certification, as well as Texas Strategic Staffing and PALT residency pathways implemented in partnership with select school systems.

The Certification Coordinator serves as a key organizational resource for Texas certification requirements, State Board for Educator Certification (SBEC) rules, Texas Administrative Code (TAC), candidate progression, certification processes, program documentation, and district partnerships. The position works collaboratively with ESC staff, school districts, universities, community partners, program staff, candidates, and state agencies to ensure candidates receive timely, accurate, and high-quality support toward certification and successful entry into the education profession.

This position requires a strong combination of Texas educator certification expertise, program management, regulatory compliance, candidate services, data management, partnership development, and systems-level leadership.

Qualifications

To perform this job successfully, an individual must be able to perform each duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Education/Certification

Masters in Education (required)
Valid Texas Teacher Certificate (required)
Degree in Educational Leadership, Human Resources, or a related field preferred.

Special Knowledge/Skills

Team-oriented attitude and desire to work collaboratively with ESC staff campus/district/charter school personnel
Effective skills in leadership, administration, organization, planning, communication, and public relations
Knowledge of SBEC rules and standards
Knowledge of adult learning theory
Global perspective of educational issues
Strong program and project management skills
Knowledge of successful practices and current trends in educational leadership
Administrative and supervisory skills, including but not limited to personnel, budget, and programs.
In-depth knowledge of the Texas Essential Knowledge and Skills, the state assessment and accountability system, and state & national initiatives and standards
Sound understanding of effective lesson design, delivery, and assessment.
In-depth knowledge of the Texas educator certification system, including SBEC rules, Texas Administrative Code (TAC), certification requirements, and applicable TEA requirements.
Strong understanding of Educator Preparation Program (EPP) standards, requirements, accountability, and compliance expectations.
Knowledge of requirements related to candidate admission, eligibility, preparation, clinical teaching/residency, internship, observation, assessment, certification recommendation, completion, and program exit.
Knowledge of Texas certification pathways for teachers, principals, and superintendents.
Ability to interpret state rules, regulations, standards, and guidance and translate them into operational procedures and staff practices.
Exceptional organizational skills with the ability to manage multiple programs, deadlines, priorities, and stakeholder groups simultaneously.
Strong data analysis and monitoring skills, including the ability to identify trends, gaps, risks, and opportunities for program improvement.
Excellent written, verbal, interpersonal, and customer-service skills.
Strong problem-solving and decision-making skills.
Ability to communicate complex certification and compliance requirements clearly to candidates, staff, district partners, and leadership.
Strong relationship-building and partnership-development skills.
Ability to maintain confidentiality and exercise sound professional judgment.
Proficiency with Microsoft Office and technology systems used for candidate management, certification tracking, data reporting, and program administration.

Experience

Documented three years of successful teaching experience
Administrative experience (e.g., principal, director, supervisor, etc.) at the campus level or central office
Demonstrated experience with Texas educator certification and/or educator preparation programs required.
Experience working with SBEC, TEA, TAC requirements, or related Texas educator certification systems strongly preferred.
Experience managing or coordinating multiple programs, initiatives, or grants.
Experience working directly with school districts or other educational organizations.
Experience with teacher recruitment, alternative certification, residency programs, or educator pipelines preferred.
Experience developing and maintaining partnerships with school districts and external organizations preferred.
Leadership or supervisory experience preferred.

Essential Duties and Responsibilities

*This job description is not intended, and should not be construed, to be an exhaustive list of all responsibilities, skills, efforts, or working conditions associated with this job. They are intended to be accurate reflections of those principal job elements essential for making fair hiring and pay decisions.

**This position may be partially or completely funded using grant and/or federal monies and is assigned programs to include activities designed to enhance the effective and coordinated use of funds.

Improve internal operations to align with the organization and department’s strategic goals
Work collaboratively with the Director and other ESC staff to implement local, state, and federal programs and initiatives to assist Local Education Agencies (LEAs) improve student outcomes through leadership development
Supervise and facilitate consultants’ active participation in collaborative teams to help meet the Commissioner’s priorities and meet ESC’s metrics
Support the Director in aligning allotted resources to accomplish organizational and departmental goals
Supervise and evaluate the implementation of essential duties and responsibilities of department consultants and staff
Build, maintain, and monitor program plans and budgets based on needs assessments and state mandate requirements
Supervise, guide, and evaluate the efforts of consultants and teams to develop, implement, monitor, and refine program plans and budgets based on needs assessments, state requirements, and client inputs
Collaborate with outside educational/non-educational organizations to develop, facilitate, and/or implement t services and partnerships based on client inputs
Develop, deliver, and/or facilitate training sessions identified through needs assessments and client request
Coordinate contracts, memoranda of understanding, partnership agreements, and program deliverables as assigned.
Establish proactive communication systems that help candidates understand expectations and remain on track toward certification.
Address candidate concerns professionally and elevate complex or high-risk issues when appropriate.
Coordinate multiple concurrent programs while maintaining clear priorities, deadlines, and accountability structures.
Develop clear candidate communications, handbooks, forms, procedures, and resources.
Monitor staff to ensure proper maintenance and accuracy of records.
Attend work daily in order to meet the goals and objectives of the ESC
Perform other duties as assigned

EPP and Certification Program Leadership

Coordinate the day-to-day implementation and continuous improvement of the ESC's Educator Preparation Program serving teacher and non-teacher candidates.
Provide operational oversight for certification pathways for teacher candidates and candidates pursuing principal and superintendent certification.
Ensure program policies, procedures, candidate services, documentation, and operations align with current SBEC, TEA, TAC, and EPP requirements.
Monitor candidate progression from admission through program completion and certification recommendation.
Ensure required candidate milestones, observations, assessments, clinical experiences, internships/residency, and documentation are completed within established timelines.
Coordinate processes related to candidate admission, enrollment, transfer, probation, remediation, completion, withdrawal, dismissal, and certification recommendation.
Maintain systems to monitor candidate status and proactively identify candidates who are inactive, at risk, or approaching critical certification deadlines.
Support the development and implementation of candidate communication, intervention, and support processes.
Establish processes to ensure candidate records and program documentation are complete, accurate, secure, and audit-ready.
Coordinate certification-related processes and serve as a knowledgeable resource for candidates and staff regarding Texas certification requirements.
Monitor changes in state requirements and communicate implications and required operational changes to appropriate staff and leadership.

Compliance and Quality Assurance

Monitor EPP operations for compliance with applicable Texas statutes, TAC rules, SBEC requirements, TEA guidance, and organizational policies.
Develop and maintain compliance calendars, monitoring systems, documentation protocols, and quality assurance processes.
Conduct regular reviews of candidate files, program records, observations, assessments, and required documentation.
Identify compliance risks and develop corrective actions, improvement plans, and monitoring processes as needed.
Prepare documentation and coordinate staff preparation for EPP monitoring, accreditation, audits, reviews, and reporting requirements.
Support the development, implementation, and monitoring of continuous improvement plans based on program data, candidate outcomes, stakeholder feedback, and compliance findings.
Maintain current knowledge of legislative and regulatory changes affecting educator preparation and certification.

Texas Strategic Staffing and Residency Pathways

Provide coordination and operational oversight for Texas Strategic Staffing initiatives and residency pathways implemented in partnership with select school systems.
Coordinate program requirements, timelines, candidate eligibility, district commitments, and deliverables for residency and strategic staffing initiatives.
Identify opportunities to strengthen recruitment, retention, completion, and employment outcomes.

PALT and Leadership Residency Pathways

Coordinate PALT-related activities and residency pathways supporting aspiring school leaders.
Monitor candidate progress and intervene when candidates are not meeting program expectations or timelines.
Maintain accurate records and documentation necessary to support certification and program completion.

Partnership and Stakeholder Engagement

Develop and maintain strong relationships with participating school systems, higher education institutions, community organizations, state agencies, and other partners.
Collaborate with ESC departments and subject matter experts to strengthen educator preparation and residency pathways.
Represent the ESC at meetings, conferences, professional learning events, and state-level convenings related to educator preparation and certification.
Facilitate communication among internal and external stakeholders to ensure program requirements and responsibilities are clearly understood.
Identify opportunities to expand and strengthen educator pipelines in response to district workforce needs.

Supervisory Duties

Certification Officer; Certification Specialists and Field Supervisors; PALT Lead; Texas Strategic Staffing Fellow

Equipment/Specialized Software Used

Computers, projection devices, control panels in meeting rooms, printers, productivity software, software specific to the job assignment, network resources, internet resources, and other hardware and software necessary to perform the functions of the job effectively and efficiently.

Working Conditions (Mental Demands/Physical Demands/Environmental Factors)

Mental: Public relations and people skills are always required, work with frequent interruptions, and maintain professional composure and confidentiality under stress.

Physical: Occasional prolonged and irregular hours, ability to move tables and chairs and load/unload boxes and materials. Prolonged use of a computer. Frequent region and state-wide travel.

Environmental: Open cubicles/workstations.

Evaluation

Annual performance evaluation will be performed in accordance with the adopted policies of the Education Service Center Region 11. Employment in this position is contingent upon performance, need, and funding.

Revision Date: September 2026

Job Details

Job ID: 5952972

Application Deadline: Posted until filled

Posted: Yesterday

Starting Date: Immediately

Position Type: Full-Time

Salary: $101,628 to $123,936 Per Year

Job Requirements