L&I Management Analyst 5

State of Washington; Tumwater (WA); Hybrid; USD 90,000 - 120,000; Full time

Benefits offered by this job

Telework options

Job summary

The State of Washington, Department of Labor & Industries, is seeking a Management Analyst 5 to join the Public Records Unit within the Information Governance Program in Tumwater. You will support compliance with disclosure laws, ensure transparency, and protect confidential information while delivering timely records.

Responsibilities include policy updates, project tracking, risk assessment, and the creation of metrics and dashboards for executive leadership, with telework options and

Qualifications

• Bachelor’s degree in business administration, public administration, education, or a related field with five years’ related experience (planning, analysis, coordination, and consultation).
• Equivalent experience may be substituted year for year for education.
• One or more years’ supervisory experience.
• Two or more years’ experience in Lean methodology and process improvement and/or project management.
• Two or more years’ experience in working with the disclosure of public records under the Public Records Act or FOIA.
• Experience researching, evaluating, and drawing conclusions from data to support recommendations with facts and applying rules and policies.
• Proficient with Microsoft Office suite and Adobe; experience with eDiscovery.

Responsibilities

• Update Public Records policies and WACs to align with laws and rules.
• Track multiple projects and meet deadlines for executives and staff.
• Assess public record requests for risk and expedite processing.
• Coordinate with Public Records Officer and Information Governance Manager on complex requests.
• Identify changes to case laws and update trainings and standard work.
• Develop monthly Public Records metrics and potentially create dashboards for leadership.
• Translate complex requests into actionable specifications with staff and PRO.
• Ensure sensitive data is captured or screened to comply with audit standards.
• Direct and oversee the work of direct reports and provide coaching or corrective action.

Skills

Lean/process improvement

Project management

Public Records Act / FOIA

Data analysis

MS Office

Adobe

eDiscovery

Education

Bachelor's degree in Business Administration / Public Administration / Education or related field

Tools

MS Office

Adobe

eDiscovery tools

Job description

Our Mission: Keep Washington Safe and Working!
Our Values: Customer Focus, One L&I, Respect, Diversity, Equity and Inclusion, Learning and Growth, Reliability

Job Highlights

As our Management Analyst 5, you’ll be a part of the Public Records Unit that is within the Information Governance Program where you’ll support the agency’s compliance with disclosure laws and requirements. You’ll be supporting L&I’s mission by promoting a transparent and accountable state government, providing the public access to agency records, and ensuring transparency to our customers while still protecting confidential information. By collecting, reviewing and providing records in a timely manner the agency can maintain focus on the core mission and maintain government accountability to the citizens of Washington.

Some of what you’ll do:

• Work independently with minimal supervision to update policies to ensure alignment with laws and rules. Perform independent analysis of case law, laws and rules to recommend updates to agency Public Records policies and WACs.
• Use organizational and time management skills to support Information Governance manager with the tracking of multiple projects such as researching actions and creating timelines for certain public record requests, contacting the Public Records Assistant Attorney General to get legal advice, and meeting deadlines for assignments from executives.
• Standing in for the IG Manager to assess public record requests with an eye for risk and to identify quickly the best action to take to expedite processing the request.
• Coordinates with Public Records Officer (PRO) and Information Governance Manager to triage potential complex, high profile requests that may cause legal, financial, or reputational risk to the agency.
• Coordinating with the PRO /PRU Records Management Supervisor to identify changes to case laws and update agency trainings and standard work accordingly.
• Identify trends, develop and provide monthly update on Public Records metrics. May work with Office of Strategy and Performance to create a visual Dashboard that can be presented to executive leadership.
• Translate complex public records requests and queries into actionable specifications and collaborate with public records staff and PRO to ensure alignment, expectations and consistency resulting in timely and accurate data identification and preservation in eDiscovery.
• Develop solutions that inform Public Records Analysts of sensitive, personal, private or attorney-client privileged information is captured or screened during the search and collection of review sets (e.g., social security numbers, claims data, statutory exemptions, etc.), ensuring that data produced to the public is consistent and compliant with state or federal audit standards.
• Direct and oversee the work of direct reports, to include establishing performance standards and expectations, monitoring performance and providing coaching opportunities or taking corrective action as needed.

Required:

• A Bachelor’s Degree in business administration, public administration, education, or a related field and five years in a related field including planning, analysis, coordination, and consultation.

OR

• Equivalent experience may be substituted year for year for education

Additionally:

• One or more years’ supervisory experience
• Two or more years’ experience in Lean methodology and process improvement and/or project management.
• Two or more years’ experience in working with the disclosure of public records using the Public Records Act or Freedom of Information Act.
• Experience researching, evaluating, and drawing conclusions from data; supporting recommendations with facts and analyzing, and interpreting and applying rules, laws, policies and standard work procedure.
• Proficient with Microsoft Office suite and Adobe
• Experience with eDiscovery

Required Equity Competencies:

• The ability to take action to learn and grow.
• The ability to take action to meet the needs of others.

Desired:

• One year of experience analyzing proposed legislation and fiscal notes and/or drafting rules, policies or procedures.

• Strong written oral communication skills with external and internal customers

Things You Need To Know

To help you maintain a proper work-life balance, teleworking is one of the work schedule options for this position. L&I also offers flexible custom work schedules.

State employees who meet the qualifications will become eligible for a generous retirement package at the end of the employee’s career.

At L&I, your voice matters. In addition, L&I is a diverse state agency dedicated to the safety and health and security of Washington's 3.3 million workers. Take a look at this brief video and learn more about why L&I is an employer of choice.

For this position, telework is permitted with occasional in office days (around one day in office per month dependent on business needs). The duty station for this position is Tumwater, WA.

For positions where in-office work is necessary, the frequency of telework will be discussed with the supervisor of the position at the time of offer.

Background Check Notice

Prior to a placement in this position, a background check, including criminal history record will be conducted. Information from your background check will not necessarily preclude employment but will be considered in determining your eligibility to perform the requirements of the position.

Other information

• For positions requiring travel, you must have a valid unrestricted driver's license and have insurance if driving a privately owned vehicle on state business.
• This position is represented by the Washington Federation of State Employees (WFSE).
• Candidates who are offered a job with L&I must possess work authorization that does not require sponsorship by the employer for a visa now or in the future.
• The Department of Labor & Industries complies with the employment eligibility verification requirements of the federal employment eligibility verification form, I-9. The selected candidate must be able to provide proof of identity and eligibility to work in the United States consistent with the requirements of that form on the first day of employment.
• Please note: L&I may use this announcement to fill multiple permanent and/or non-permanent positions.
• Applicants selected to move forward in the hiring process will be contacted by email to schedule a skills assessment. Assessments are proctored remotely via Zoom or Microsoft Teams.

Did You Know?

Washington is America's Top State to live, play, and work, according to U.S. News (2021). Join the L&I team and enjoy all the Evergreen State has to offer.

In addition to offering a positive balance between life and work, L&I provides one of the most competitive benefits packages in the nation. We also believe your voice matters. We value our employees and their work-life balance by encouraging flexible schedules. L&I is a diverse state agency dedicated to the safety and health and security of Washington's 3 million workers.

Veterans Preference

Applicants wishing to claim Veterans Preference should attach to their application a copy of their DD-214 (Member 4 copy), NGB 22, or signed verification of service letter from the United States Department of Veterans Affairs. Please blackout any personally identifiable data such as Social Security numbers. For further information, contact L&I’s [e-mail].

Diversity, Equity, and Inclusion Employer

L&I employees come from all walks of life. We strive to hire great people from a wide variety of backgrounds. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

We believe in the importance of recognizing the value each of us contribute to the success of the agency mission. Having a diverse workforce is this agency’s greatest resource of strength and knowledge. It is through the combination of talents and abilities that we can pursue finding effective measures to provide the best customer service.We are committed to building a diverse and inclusive workplace for everyone and we strongly mean everyone.

The State of Washington is an equal opportunity employer. Persons with a disability who need accommodation in the application process or testing process, or those needing this announcement in an alternative format, may call 360-902-5700. TTY users should first call 711 to access the Washington Relay Service.

You are welcome to include the name and pronoun you would like to be referred to in your materials and we will honor this as you interact with our award-winning diverse and inclusive organization.

For more Information

If you have any questions regarding this job posting, program, or the agency, please contact Haleigh Missildine (she/her/hers).