L&I Accounts Payable Supervisor (Fiscal Analyst 5)

State of Washington; Tumwater (WA); On-site; USD 85,000 - 110,000; Full time

Job summary

The Department of Labor and Industries in Washington state is seeking a senior fiscal analyst to manage accounting functions, including accruals, encumbrances, and compliance with GAAP and GASB. This role supports financial integrity across the agency and requires strong leadership and process-improvement skills.

You will guide staff, optimize workflows, and ensure timely processing of invoices and reimbursements, with telework options and a duty station in Tumwater, WA.

Qualifications

• High school diploma or GED plus 7 years of fiscal or related experience.
• Or 3 years of fiscal experience with a Bachelor’s degree.
• Or 5 years of fiscal experience with an Associate’s degree.
• Ability to learn and grow.
• Ability to meet the needs of others.
• Desirable knowledge of GAAP and GASB.
• Experience training, coaching, mentoring staff in lead/supervisory role.

Responsibilities

• Ensure the section operates effectively and completes tasks accurately and timely.
• Regularly review processes to ensure invoices and reimbursements comply with policies and state requirements.
• Ensure proper account and transaction codes in line with GAAP and OFM requirements.
• Administer Purchasing Card Program and Travel Expense Management System (TEMS).
• Ensure IRS 1099 compliance and timely issuance of IRS Form 1099.
• Review agency policies and advise on internal control improvements.
• Provide technical guidance and training to staff.
• Establish standard work and clear performance expectations.
• And much more!

Education

Bachelor's degree (related field)

Associate’s degree

Job description

Our Mission:Keep Washington Safe and Working!
Our Values:Customer Focus, One L&I, Respect, Diversity, Equity and Inclusion, Learning and Growth, Reliability

Job Highlights

Do you have a passion for accounting, problem solving, and organization? Are you a detail-oriented individual who thrives on data-integrity? Are you interested in a dynamic career in accounting and finance where you can implement necessary changes to ensure effectiveness? If so, check out this opportunity to join our team at the Department of Labor and Industries (L&I) and put your senior level accounting and technical skills to use. Your work will have a direct impact on how the public and legislature view the department’s use of public resources.

Who we are:

The Department of Labor & Industries (L&I’s) Financial Management Division is comprised of five units that all contribute to maintaining the financial integrity of the agency. Our work is directly tied to L&I’s goals and the agency mission To Keep Washington Safe and Working.

Within L&I’s Financial Services Program, our Fiscal Analysts support several specialized fiscal functions: Cashiering, Warrant Handling, Capital Asset Management, Accounts Payable, Revenue, Electronic Benefit Payments, and Accounts Receivable.

We are looking for someone who:

• Can focus beyond the program unit to understand the big picture of accounting at L&I
• Has a process improvement mindset
• Listens to their team, customers, and partners and is able to make thoughtful decisions
• Is comfortable with change and can support a team during change
• Can provide holistic leadership to their team
• Can communicate clearly and fosters relationships based on mutual respect
• Has an understanding of OneWA and Workday
• Has experience in accruals and encumbrances

Some of what you’ll do:

• Ensure the section operates effectively and accomplishes tasks accurately and timely to meet unit requirements and customer expectations.
• Perform regular reviews and monitors the process to ensure invoices and reimbursement requests are processed timely and in compliance with L&I policies and state requirements.
• Ensure proper account and transaction codes are used to comply with agency fiscal policies, Government Accepted Accounting Principles (GAAP) and Office of Financial Management (OFM) requirements.
• Administer the Purchasing Card Program and the Travel Expense Management System (TEMS).
• Ensure compliance with Federal Internal Revenue Service (IRS) 1099 requirements and issue IRS form 1099 to agency vendors timely.
• Review agency policies for compliance. Identify and advise management of needed changes to improve internal control policies and procedures.
• Provide technical guidance and training to staff.
• Establish standard work and provide staff with clear performance expectations.
• And much more!

Required:

High school diploma or GED AND:

• Seven (7) years of fiscal or related experience

OR

• A combination of three (3) years of fiscal or related experience AND a Bachelor’s degree

OR

• A combination of five (5) years of fiscal or related experience AND an Associate’s degree

OR

• Any combination of fiscal or related experience plus college experience that adds up to a total of seven (7) years.

AND

• The ability to take action to learn and grow.
• The ability to take action to meet the needs of others.

Desired:

• Knowledge of Generally Accepted Accounting Principles (GAAP) and Governmental Accounting Standards Board (GASB).

• Experience in training, coaching, mentoring, and providing feedback to staff in a lead position or supervisory role.

Things You Need To Know

To help you maintain a proper work-life balance, teleworking is one of the work schedule options for this position. L&I also offers flexible custom work schedules.

State employees who meet the qualifications will become eligible for a generous retirement package at the end of the employee’s career.

At L&I, your voice matters. In addition, L&I is a diverse state agency dedicated to the safety and health and security of Washington's 3.3 million workers. Take a look at this brief video and learn more about why L&I is an employer of choice.

For this position, telework is dependent upon business needs and supervisor approval. The assigned duty station for this position is Tumwater, Washington.

For positions where in-office work is necessary, the frequency of telework will be discussed with the supervisor of the position at the time of offer.

Background Check Notice

Prior to a placement in this position, a background check, including criminal history record will be conducted. Information from your background check will not necessarily preclude employment but will be considered in determining your eligibility to perform the requirements of the position.

Other information

• For positions requiring travel, you must have a valid unrestricted driver's license and have insurance if driving a privately owned vehicle on state business.
• This position is represented by the Washington Federation of State Employees (WFSE).
• Candidates who are offered a job with L&I must possess work authorization that does not require sponsorship by the employer for a visa now or in the future.
• The Department of Labor & Industries complies with the employment eligibility verification requirements of the federal employment eligibility verification form, I-9. The selected candidate must be able to provide proof of identity and eligibility to work in the United States consistent with the requirements of that form on the first day of employment.
• Please note: L&I may use this announcement to fill multiple permanent and/or non-permanent positions.

Did You Know?

Washington is America's Top State to live, play, and work, according to U.S. News (2021). Join the L&I team and enjoy all the Evergreen State has to offer.

In addition to offering a positive balance between life and work, L&I provides one of the most competitive benefits packages in the nation. We also believe your voice matters. We value our employees and their work-life balance by encouraging flexible schedules. L&I is a diverse state agency dedicated to the safety and health and security of Washington's 3 million workers.

Diversity, Equity, and Inclusion Employer

L&I employees come from all walks of life. We strive to hire great people from a wide variety of backgrounds. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

We believe in the importance of recognizing the value each of us contribute to the success of the agency mission. Having a diverse workforce is this agency’s greatest resource of strength and knowledge. It is through the combination of talents and abilities that we can pursue finding effective measures to provide the best customer service. We are committed to building a diverse and inclusive workplace for everyone and we strongly mean everyone.

The State of Washington is an equal opportunity employer. Persons with a disability who need accommodation in the application process or testing process, or those needing this announcement in an alternative format, may call 360-902-5700. TTY users should first call 711 to access the Washington Relay Service.

You are welcome to include the name and pronoun you would like to be referred to in your materials and we will honor this as you interact with our award-winning diverse and inclusive organization.