Knowledge Systems Manager New Remote - USA

Boulevard Labs, Inc.; Northern (KY); Hybrid; USD 100,000 - 130,000; Full time

Benefits offered by this job

401(k) match

Dental insurance

Medical insurance

Vision insurance

Life insurance

Flexible vacation policy

Work from home stipend

Equity

Learning & development budget

Job summary

Boulevard Labs, Inc. is seeking a Knowledge Systems Manager to own and scale our knowledge ecosystem across customer-facing and internal resources.

You will drive strategy, governance, and organization of the Support Center and related documentation, reporting to the Manager of Education. You’ll also lead AI knowledge optimization to ensure accurate, high-quality responses from Billie/Fin, improve self-service outcomes, and collaborate with Revenue Ops to integrate knowledge into AI workflows

Qualifications

• Experience owning a help center or knowledge base end-to-end with measurable impact on deflection or self-service outcomes.
• Experience optimizing content for AI-driven support tools and chatbots to improve accuracy and resolution.
• Information architecture mindset for organizing product and operational information.
• Technical fluency across knowledge bases, CMS, AI agents, analytics dashboards.
• Strong ability to query, filter, and interpret support trends and AI performance data.
• Cross-functional collaboration with Support, Product, Marketing, Ops, and Engineering.

Responsibilities

• Own all customer-facing Support Center content, including creation, governance, updates, and archival.
• Define taxonomy, tone of voice, and discoverability standards for the Support Center.
• Create and curate content (articles, guides, tutorials, videos) to educate customers and teams.
• Establish content quality guidelines aligned with product functionality.
• Maintain internal knowledge systems and ensure accuracy and accessibility.
• Collaborate with Product & Product Marketing to update content post-release.

Skills

Help Center Ownership

AI optimization

Information architecture

Technical fluency

Analytical judgment

Cross-functional collaboration

Editing & clarity

Operational governance

Course creation

Builder mentality

Tools

Intercom

CMS platforms

Analytics dashboards

Model Context Protocol (MCP)

Job description

Boulevard provides the first and only client experience platform for appointment-based, self-care businesses. We empower our customers to give their clients more of the magical moments that matter most.

Before launching in 2016, our founders spent months interviewing salon managers and working behind front desks to understand their pain points so we could design a modern, user-friendly platform that meets the unique needs of their business. Our roots may be in hair salons, but we are built for the broader self-care industry, including many types of salons, spas, medspa, barbershops, and more. Our technology not only helps our customers survive but thrive. Take a look athow we (and YOU) can make that happen .

We have an insatiable curiosity and embrace experimentation. We believe that simple solutions require the most sophistication, and we design each and every detail to maximize potential, power, and impact. Do our values match? Read through our story and what we value the most .

Our team values and celebrates our diverse backgrounds. Being open about who we are and what we do allows us to do the best work of our lives. We believe in equal opportunity for all, and you should too.

Come do the best work of your life at Boulevard.

Boulevard's Education team operates at the intersection of Sales, Customer Success, and Marketing, empowering both our customers and internal teams with industry education and strategic methods to drive revenue growth. We are seeking a Knowledge Systems Manager to own and scale our knowledge ecosystem across both customer-facing and internal resources, reporting to the Manager of Education.

This role drives the strategy, governance, and organization of our Support Center and all customer-facing content, while also owning the creation and management of internal documentation used cross-functionally by GTM, Marketing, Product, and Support teams.

In addition, this role leads AI knowledge optimization — ensuring our AI agent and chatbot surface accurate, high-quality information and continuously improve self-service resolution. You'll use product changes, support trends, and performance data to improve how customers get help, making support more efficient and easier to scale over time.

What you'll do here:

• Own all customer-facing Support Center content, including creation, governance, updates, and archival
• Define and maintain Support Center taxonomy, structure, tone of voice, and discoverability standards
• Create and curate engaging and informative content, including articles, guides, tutorials, and videos, to facilitate education and skill development among customers and team members
• Establish content quality guidelines to ensure clarity, consistency, and alignment with product functionality
• Support the upkeep of internal and external knowledge systems (Education Confluence, internal GPTs, LMS training content, Academy, and documentation), helping ensure content stays accurate, current, and accessible as a resource for teams
• Align with Product and Product Marketing to proactively update content based on releases and feature changes

AI Optimization

• Optimize knowledge content for AI retrieval, ensuring our AI support agents (e.g., Billie/Fin) deliver accurate, high-confidence responses
• Own the customer experience quality of AI-generated support responses, ensuring Billie/Fin responses are not only accurate, but clear, helpful, appropriately toned, and aligned with Boulevard's support standards
• Monitor AI performance metrics (resolution rate, deflection rate, confidence levels) and identify opportunities to improve self-service outcomes
• Proactively identify and close knowledge gaps that contribute to live agent escalations
• Continuously refine prompts, structure, and knowledge formatting to improve AI effectiveness
• Collaborate with the AI Support team (e.g., Intercom) to improve knowledge ingestion and response quality
• Partner closely with Revenue Operations to ensure knowledge content is properly integrated into AI workflows and surfaced effectively across support systems
• Identify opportunities to leverage AI across the organization to enhance knowledge delivery and content accessibility beyond the support experience

Support Insight & Analysis

• Analyze support trends and ticket data to identify recurring friction points and knowledge gaps that impact the customer and agent experience
• Translate recurring support trends and ticket drivers into scalable customer-facing guidance, including help content, AI response improvements, internal support guidance, and reusable support communication frameworks
• Partner with Support Operations to leverage reporting, tooling insights, and workflow data to identify knowledge gaps and opportunities for automation
• Support the evaluation and rollout of a new support/ticketing platform, ensuring knowledge structures, content, and AI-facing data are properly migrated and optimized for the new environment
• Serve as the knowledge liaison between Education, Support, Product Marketing, and Product
• Establish and track KPIs for knowledge performance and self-service effectiveness
• Regularly audit internal and external knowledge systems for accuracy and relevance
• Drive process improvements that reduce manual effort and increase scalability
• Build a sustainable governance model for long-term knowledge health
• Stay current on industry trends, tools, and best practices to continuously improve our knowledge and support experience

What you'll need to thrive:

• Experience: Proven track record owning a help center or knowledge base end-to-end, strategy through execution, with measurable impact on deflection, resolution, or self-service outcomes.
• AI & Self-Service Optimization: Experience optimizing content for AI-driven support tools, chatbots, or self-service platforms, structuring knowledge to improve accuracy, deflection, and resolution rates.
• Information Architecture Mindset: Skilled at organizing complex product and operational information into intuitive, scalable structures for both internal teams and customers.
• Technical Fluency: Comfortable working across knowledge bases, CMS platforms, documentation tools, AI agents, and analytics dashboards. Able to quickly grasp product functionality and translate it into clear documentation. Includes:
  • Working knowledge of Model Context Protocol (MCP) and how it connects AI agents to external systems (CRM, billing, ops tools) for real-time data retrieval and action-taking - not just static lookup.
  • Comfort scoping/configuring MCP or data connectors within Intercom, including OAuth-based permission scoping and read-vs-act tradeoffs.
  • Ability to diagnose why a Fin conversation went unresolved. Distinguishing a knowledge gap (needs an article) from a context/action gap (needs a connector or workflow).
• Analytical judgment: Strong ability to independently query, filter, and interpret support trends, search behavior, and AI performance data directly from dashboards and reporting tools. This role requires skills at turning raw signals into prioritized action and measurable impact.
• Cross-Functional Influence: Skilled at partnering with Support, Product, Product Marketing, Ops, and Engineering to align on content standards, product updates, and AI optimization strategies.
• Clarity & Communication: Exceptional written and editorial skills, with the ability to simplify complex concepts while maintaining accuracy and authority.
• Operational Ownership: Strong governance mindset with the ability to maintain standards, manage updates proactively, and build sustainable processes for long-term knowledge health.
• Course Creation Know-how: Experience designing technical course content and addressing training needs with comprehensive courses
• Builder Mentality: Energized by creating systems from the ground up, improving workflows, and scaling knowledge in a fast-moving, evolving environment.

Bonus points if you have:

• Experience working with salons, spas, medspas, multi-location service-based businesses, or a strong understanding of the operational complexity of appointment-based industries
• Background in fast-paced SaaS, B2B technology, or high-growth startup environments
• Experience building or restructuring a Support Center or internal knowledge system from the ground up
• Experience creating multimedia learning assets
• Familiarity with content lifecycle management best practices
• Experience analyzing support metrics, search queries, or AI deflection metrics to inform strategy

How we'll take care of you:

At Boulevard, we work hard to structure compensation in a way that balances internal equity with local market competitiveness, and we're happy to share a good-faith estimate of the base salary range for this role. For U.S. based candidates, the anticipated base salary range is $100,000 - $130,000 per year. In addition to this base compensation, this role may be eligible to participate in a variable compensation program. Final compensation will vary based on a variety of factors, which include but are not limited to applicable experience, location, and final leveling.

In addition to the wonderful people you'll get to work withand challenging projects that'll push you - Boulevard is here to make sure you're always at the top of your game emotionally, mentally, and physically.

We've got you covered with a 401(k) match plus dental, medical, vision, and life insurance.

Take a break whenever you need with our flexible vacation day policy.

Fully remote so you can choose where you want to work. You'll receive a work from home stipend every month.

Family planning resources and specialized support programs.

Equity: get ahead on the ground floor and grow with Boulevard.

Boulevard Bucks Learning and Development program allows employees to explore businesses in the market we serve.

Boulevard Labs, Inc. is an Equal Opportunity Employer committed to hiring a diverse workforce and sustaining an inclusive culture. All employment decisions at Boulevard Labs, Inc. are based on business needs, job requirements, and individual qualifications, without regard to race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.