Knowledge Manager - Data & Marketing - CHI

LJC; Chicago (IL); On-site; USD 75,000 - 125,000; Full time

Benefits offered by this job

Discretionary annual bonus

Comprehensive benefits package

PTO and paid holidays

Professional development programs

Job summary

LJC Design & Engineering is seeking a Knowledge Manager – Data & Marketing to lead marketing data systems, resumes, images, and reusable content that power proposals, presentations, and website updates. You will collaborate with project managers, market leaders, and pursuit teams to capture project narratives from contract to photography, ensuring content is accurate and easy to find.

You will own Deltek Vantagepoint, OpenAsset, and Asana data, support the Go/No-Go process, and work with Clayco

Qualifications

• Bachelor's degree in Marketing or related discipline or equivalent.
• 4+ years marketing experience in professional services (built environment preferred).
• Experience with CRM/ERP systems (Deltek Vantagepoint/Unanet).
• Experience with digital asset management (OpenAsset).
• Proficient in Adobe Creative Suite, especially InDesign.
• Experience with Asana and project management tools.
• Highly organized with attention to detail and data accuracy.
• Strong writing, editing, and proofreading skills.

Responsibilities

• Maintain project data in Deltek Vantagepoint and coordinate with Clayco on integrated projects in Unanet.
• Gather project information using questionnaires and coordinate with project managers through closeout.
• Produce core marketing content for projects, including InDesign pages and resume blurbs.
• Build and maintain employee resumes in InDesign and create pursuit-specific resumes.
• Manage images and graphics in OpenAsset, including tagging, access, and rights management.
• Track project data, new hires, offboarding, and pursuit work in Asana; keep portfolios current.
• Support Go/No-Go by ensuring pursuit records in Asana and Dynamics CRM.
• Review proposals and interviews to capture new narratives and data for future use.
• Provide content and approvals for website, social media, and internal communications.

Skills

Attention to detail

Project coordination

Communication

Multitasking

Education

Bachelor's in Marketing/Communications/Graphic Design/Info Management

Tools

Deltek Vantagepoint

Unanet

OpenAsset

InDesign

Asana

Job description

Clayco is a full-service, turnkey real estate development, master planning, architecture, engineering, and construction firm that safely delivers clients across North America the highest quality solutions on time, on budget, and above and beyond expectations. With $8.1 billion in revenue for 2025, Clayco specializes in the "art and science of building," providing fast track, efficient solutions for mission critical, industrial, life sciences, power & energy, aviation, commercial, institutional, residential and sports & entertainment related building projects.

About LJC

LJC Design & Engineering is a full-service architecture, engineering, and design firm committed to enhancing the quality of the human experience through integrated design. We are a team of high-energy professionals who share a passion for design, a collaborative approach, and a casual culture. We solve challenges by leveraging the collective expertise and ingenuity of the best and brightest minds across development, design, and construction.

The Role We Want You For

As the Knowledge Manager – Data & Marketing, you will be the keeper of LJC's marketing knowledge: the project data, employee resumes, images, and reusable content that power every proposal, presentation, and website update. You will be vital to the marketing team, working directly with project managers, market leaders, and pursuit teams to capture the story of each project from first contract through final photography, and to make sure that content is accurate, current, and easy to find.

In this position, you will own LJC's marketing data systems, including Deltek Vantagepoint, OpenAsset, and Asana, and support the marketing side of the firm's Go/No-Go process. The Marketing team is collaborative with colleagues and will work across LJC disciplines and parent company Clayco's construction and real estate arms on projects that are vertically integrated in the enterprise.

The Specifics of the Role

• Manages LJC's project data in Deltek Vantagepoint, including contracts, project details, partner firms, narratives, and resume blurbs, and coordinates with Clayco on integrated projects tracked in Unanet.
• Gathers project information from contracts and project teams using the Project Data & Storytelling Questionnaire, and follows up with project managers through project closeout.
• Produces core marketing content for each project, including InDesign project pages, project narratives, and resume blurbs.
• Builds and maintains LJC employee resumes in InDesign and turns around pursuit-specific resumes on short deadlines.
• Manages LJC images and graphics in OpenAsset, including uploading, tagging, ranking, access levels, image rights, and license administration, and keeps the Deltek-OpenAsset connection working with IT and vendor support.
• Tracks project data, new hire, offboarding, and pursuit work in Asana, and keeps portfolios and project records current.
• Supports the Go/No-Go process by keeping pursuit records accurate in Asana and helping move the process into the Dynamics CRM.
• Reviews submitted proposals, qualifications, and interviews to capture new narratives, graphics, and data for future use.
• Supplies the digital marketing team with content and approvals for the website, social media, and the Plum Line internal newsletter, and shares project updates with the wider marketing team.
• Manages the marketing side of new hires and departures, including resumes, headshots, education and licenses, and newsletter announcements.
• Works with Deltek consultants and internal administrators on reports, new fields, and process improvements.
• Maintains LJC brand and data standards across all marketing systems.

Requirements

• Bachelor's in Marketing, Communications, Graphic Design, Information Management, or a related discipline.
• [4+] years of experience working in marketing in a professional service field, preferably in the built environment (architecture, engineering, construction, development, and/or real estate).
• Experience with a CRM or ERP system, preferably Deltek Vantagepoint or Unanet.
• Experience with a digital asset management system, preferably OpenAsset.
• Proficient with Adobe Creative Suite, particularly InDesign.
• Experience with project management tools such as Asana.
• Highly organized, with strong attention to detail and a commitment to data accuracy.
• Ability to multi-task and work effectively with many project teams and multiple deadlines.
• Comfortable following up persistently and professionally with busy project teams.
• Excellent writing, editing, and proofreading skills.

Some Things You Should Know

• Our clients and projects are nationwide - very limited travel may be necessary
• We work on creative, complex, award-winning, high-profile jobs across the United States.
• The pace is fast!

Why Clayco and LJC?

• 2025 Best Places to Work - St. Louis Business Journal, Los Angeles Business Journal, and Phoenix Business Journal.
• 2025 ENR Top 400 - Top Data Center Contractor (Top 3).
• 2025 ENR Top 100 Design-Build Firms - Design-Build Contractor (Top 5).
• Discretionary Annual Bonus: Subject to company and individual performance.
• Comprehensive Benefits Package Including: Medical, dental and vision plans, 401k, generous PTO and paid company holidays, employee assistance program, flexible spending accounts, life insurance, disability coverage, learning & development programs and more!

Compensation

The LJC Nationwide salary range for this position is approximately $75,000 - $125,000 annually.