Kids Coordinator

watersedge; Benton Harbor (MI); On-site; USD 19,320 - 27,517; Part time

Job summary

Overflow Church in Benton Harbor, MI, is seeking an Overflow Kids Coordinator to support Sunday ministry and family engagement. The role focuses on organization, safe environments, and clear communication for volunteers, families, and staff.

The incumbent will coordinate volunteers, prepare curriculum and classrooms, manage supplies, and assist with ministry events to ensure a welcoming, gospel-centered experience for children and families on Sundays and during special programs.

Qualifications

• Experience serving in children’s ministry or administration.
• Volunteer coordination experience.
• Ability to manage multiple projects in a church setting.

Responsibilities

• Oversee kids curriculum preparation, printing and distribution to classrooms, and volunteer involvement.
• Update, organize, and maintain classrooms between Sunday services.
• Order, track, and replenish supplies and materials for ministry.
• Prepare weekly video lessons and classroom technology for Sunday use.
• Maintain attendance records and ministry data for reporting.

Skills

Organizational skills

Communication skills

Volunteer coordination

Team collaboration

Tools

Google Workspace

Church management software

Job description

Overflow Kids Coordinator

Location: Overflow Church

Department / Ministry: Overflow Kids

Reports To: Family Life Pastor

Employment Type: Part-Time (15–17 hours/week) $17 an hour

Role Summary

The Overflow Kids Coordinator supports the overall mission and weekly operations of Overflow Kids by helping create a safe, organized, and engaging environment for children and families. This role exists to provide organizational excellence and ensure consistent preparedness for Kids Ministry programming, creating ease, clarity, and confidence for volunteer teams. Working closely with the Family Life Pastor, this position helps ensure classrooms are fully prepared, staffed, and ready for effective ministry each Sunday. Responsibilities include volunteer coordination and development, classroom preparation, communication, administrative support, curriculum management, ministry planning, and assistance with ministry events. Through behind-the-scenes preparation and operational support, this role directly contributes to creating safe, welcoming, and gospel-centered environments where children can experience God's love.

The ideal candidate is dependable, organized, relational, and team-oriented, with a heart for serving children and supporting families. Strong communication skills, attention to detail, and the ability to work collaboratively in a fast-paced ministry environment are essential.

Key Responsibilities

Curriculum & Classroom Preparation

• Oversee kids curriculum preparation, including printing, distributing to classrooms, and working with volunteers to assemble and prepare curriculum materials.
• Update, organize, and maintain classrooms between Sunday services.
• Order, track, and replenish supplies, snacks, and ministry materials.
• Update and prepare weekly video lessons and classroom technology (flash drives, Apple TVs, and other media resources) to ensure all content is ready for Sunday.
• Keep Overflow Kids up to date with Amazing Life curriculum processes and functions.
• Help organize ministry resources, supplies, and classroom materials.

Volunteer Support & Development

• Schedule volunteers to ensure classrooms are fully staffed each Sunday.
• Support volunteer recruitment, communication, onboarding, training, and coordination.
• Maintain volunteer compliance in accordance with church policies and safety standards.
• Maintain volunteer records and assist with background check processes.
• Help ensure volunteers are informed, prepared, and supported for ministry opportunities.
• Support volunteer appreciation, encouragement, and relationship building.

Planning & Administration

• Meet regularly with the Family Life Pastor to plan and prepare for upcoming events and ministry needs.
• Assist with weekly, monthly, and seasonal ministry planning.
• Track attendance and maintain ministry records and databases.
• Support calendar management and event preparation.
• Assist in developing and maintaining efficient ministry systems and processes.
• Assist with family communication, ministry administration, and check-in processes as needed.
• Attend yearly staff retreat (2-3 days) and once a year “One Day” all day planning meeting.

Family Communication

• Assist with weekly communication to parents and volunteers regarding curriculum, events, and ministry updates.
• Welcome and connect with new families and help them become engaged in the ministry.
• Respond to ministry inquiries in a timely and professional manner.

Sunday Ministry Support

• Assist with Sunday morning operations, including classroom readiness, volunteer support, and family engagement.
• Float classrooms and support teachers as needed.
• Help identify classroom needs and communicate opportunities for improvement.
• Support ministry leaders in creating a safe, organized, and engaging environment for children and families.

Events & Special Programming

• Assist in the planning, organization, and execution of ministry events, family experiences, volunteer gatherings, and special programs.
• Support event logistics, registration, communication, setup, and follow-up.
• Co-Lead the running of VBS (July 27–30).
• Help coordinate and support children's ministry events and special programs throughout the year.
• Run a monthly Preteen event (4th–5th grade) that furthers the discipleship of preteen students in partnership with the Family Life Pastor.

Qualifications

Character

• Demonstrates a growing relationship with Jesus Christ and supports the mission, vision, and values of Overflow Church.
• Displays a servant-hearted attitude and a passion for helping children and families grow in their faith.
• Exhibits integrity, professionalism, dependability, and a teachable spirit.
• Possesses a genuine desire to see children know and follow Jesus.

Skills & Competencies

• Strong organizational skills and attention to detail.
• Effective written and verbal communication skills.
• Ability to manage multiple projects and priorities simultaneously.
• Demonstrates initiative, flexibility, and a team-oriented mindset.
• Comfortable learning and utilizing church management software, databases, and communication platforms.
• Ability to work collaboratively with staff, volunteers, parents, and children.
• Strong follow-through and ability to work independently.
• Relational, warm, and able to build trust with volunteers and families.

Experience

• Previous experience serving in children's ministry, education, administration, event coordination, or a related field preferred.
• Experience working with volunteers and families is beneficial.
• Prior volunteer or leadership experience in children's ministry is preferred.
• Previous administrative or ministry support experience is preferred.
• Familiarity with Google Workspace (Docs, Sheets, Drive, etc.) preferred.

Competencies & Attributes

• Dependable, organized, and self-motivated.
• Warm and friendly demeanor.
• Works well with both adults and children.
• Strong communication skills, including email, texting, and phone calls.
• Relational, team-oriented, and able to work collaboratively.
• Ability to manage multiple projects and responsibilities simultaneously.
• Passion for organization, preparation, and creating environments where ministry can thrive.

Time Commitment / Schedule

Working hours will generally be Sunday through Thursday with a flexible schedule. Inflexible hours are Monday Staff Meetings at 10am and Sundays from 7am-1:30pm. Many responsibilities will require being in person with the Family Life Pastor, while some tasks can be completed from home or on an independent schedule. Sunday responsibilities are required to support teachers, float classrooms, and assist with overall ministry operations.