Kelley Automotive Group Dispatcher

Kelley Automotive Group; Westlawn (IN); On-site; USD 38,000 - 58,000; Full time

Job summary

Kelley Automotive Group is seeking a Dispatcher for the Wholesale Parts Department. You will coordinate accurate, timely delivery of parts across locations, acting as the central communication point between counter staff, pullers, drivers, and customers.

This role ensures orders are verified, organized, dispatched correctly, and delivered per customer expectations. Responsibilities include coordinating with drivers, handling special delivery requests, and supporting route management.

Qualifications

• High School diploma or equivalent required.
• Strong organizational and multitasking skills.
• Clear and professional communication skills (phone and in-person).
• Ability to read and comprehend instructions and information.

Responsibilities

• Receive invoices and verify against orders for accuracy.
• Organize and stage orders for delivery according to route and priority.
• Dispatch deliveries and assist with route planning and special requests.
• Coordinate with drivers to ensure loads are properly prepared and delivered.
• Maintain clear communication with drivers and customers regarding delivery status.

Skills

Organizational skills

Multitasking

Communication skills

Attention to detail

Reading and following instructions

Education

High School diploma or equivalent

Tools

Dispatch software

Job description

Description

Department: Wholesale Parts Department

Functions: Responsible for coordinating the accurate, timely, and efficient delivery of parts across all locations. This role serves as the central point of communication between parts counter people, pullers, drivers, and customers, ensuring orders are verified, organized, dispatched correctly, and delivered according to customer expectations. The Dispatcher supports drivers with all operational needs outside of management decisions and plays a key role in route management, special delivery requests, and customer service.

Reports to: Parts Director

Responsibilities and Authority:

• Receive invoices printed by counter staff after customer calls.
• Verify pulled orders against invoices for accuracy and completeness.
• Organize and stage orders for delivery according to route, priority, and special requests.
• Dispatch deliveries efficiently alongside all other scheduled routes.
• Manage and organize the route/loop truck to ensure timely deliveries.
• Re-route deliveries or organize pick-ups as needed to accommodate changing priorities.
• Coordinate all special delivery requests requiring fleet vehicles for Fort Wayne locations and assist with special requests involving Decatur.
• Work directly with drivers to ensure vehicles are properly loaded and unloaded.
• Serve as the primary point of contact for drivers regarding delivery issues, questions, or needs (excluding management-level decisions).
• Ensure drivers have clear instructions and necessary information for each delivery or pick-up.
• Handle incoming customer calls regarding delivery status.
• Provide accurate updates by coordinating with drivers and reviewing dispatch schedules.
• Communicate delivery changes or delays clearly and professionally.
• Maintain smooth communication between counter staff, pullers, drivers, and other locations.
• Track special requests, priority deliveries, and inter-location support needs.
• Ensure delivery operations remain organized, efficient, and customer-focused.
• Any other tasks deemed necessary per Management.

Requirements

Qualifications:

High School diploma or the equivalent. Strong organizational and multitasking skills. Clear and professional communication skills (phone and in-person). Ability to work under time-sensitive conditions. Ability to read and comprehend instructions and information. Strong attention to detail and accuracy. Familiarity with dispatching, routing, or logistics operations preferred. One year of experience in an automotive parts department preferred. Computer skills required. Professional personal appearance. Valid driver’s license and good driving record required.

Working Conditions:

Will spend six (6) to eight (8) hours per shift moving throughout the Parts Department. Will climb ladders to get parts from shelves. Will stoop, kneel, crouch, crawl, reach, handle, lift, push and pull. Will work closely with the Service Department and Body Shop. Will be exposed to noise, dust, heat, cold, fumes, paint and other hazardous and nonhazardous materials. May work outside occasionally.

NOTE:

THIS IS NOT NECESSARILY AN EXHAUSTIVE LIST OF THE RESPONSIBILITIES, SKILLS, DUTIES, REQUIREMENTS, EFFORTS, WORKINGCONDITIONS ASSOCIATED WITH THIS POSITION. WHILE THIS LIST IS INTENDED TO BE AN ACCURATE REFLECTION OF THE CURRENT JOB, THE DEALERSHIP RESERVES THE RIGHT TO REVISE THE FUNCTIONS, DUTIES AND REQUIREMENTS OF THE JOB OR TO REQUIRE THAT ADDITIONAL OR DIFFERENT TASKS BE PERFORMED WHEN CIRCUMSTANCES CHANGE.

I, the undersigned, understand and have carefully read the contents of this job description. I understand the responsibilities, requirements, and duties expected of me. I ALSO UNDERSTAND THAT THIS JOB DESCRIPTION DOES NOT CONSTITUTE A CONTRACT OF EMPLOYMENT, NOR ALTER MY STATUS AS AN AT-WILL EMPLOYEE. I have the right to terminate my employment at any time, for any reason, and the dealership has a similar right.

WE ARE AN EQUAL OPPORTUNITY EMPLOYER