K-12 School Registrar & Data Operations

ADP, Inc.; New York (NY); On-site; USD 62,000 - 94,000; Full time

Benefits offered by this job

Health insurance

Paid time off

401K match

FSA

Life & disability insurance

EAP

Job summary

Prospect Schools is seeking an experienced Registrar in Brooklyn, NY to manage student data, enrollment, and records across our IB-aligned K-12 charter network. You will oversee Infinite Campus and other SIS systems, ensuring accurate reporting and regulatory compliance.

You will collaborate with school teams, support recruitment activities, and help run day-to-day operations, with a focus on data integrity, attendance tracking, and family communication.

Qualifications

• Bachelor's Degree or 5 years professional experience.
• 2-3 years of operations or adjacent administrative experience.
• Prior experience working in a school preferred.
• Exceptionally strong organizational skills with a keen attention to detail.
• Experience managing projects from beginning to end.

Responsibilities

• Act as the administrator for our student management system, Infinite Campus, and regularly ensure that staff and student data and reports are in working order.
• Manage initial and ongoing student enrollment, including tracking of enrollment paperwork and health forms, and ensuring that student rosters are kept up to date throughout the year.
• Oversee the collection and review of immunization records and maintaining compliance with Department of Health regulations.
• Collect and track meal eligibility paperwork (FRL forms).
• SIS management (ATS, Infinite Campus, Schoolmint) and ensuring it is current with the latest student data. Pull reports when needed.
• Create and maintain student files, following up on missing paperwork as needed to ensure complete records.
• Fulfill record requests from transfer schools as students leave, and follow up with prior schools to ensure complete records for incoming transfer students.
• Perform regular audits of student records to ensure accuracy and compliance in the event of an audit.
• Maintain comprehensive student demographic data and provide reports as requested.
• Maintain and report accurate daily student attendance records within the school’s Student Information System.
• Monitor student absences to identify when students are at varying levels of risk of chronic absenteeism.
• Liaise with other school personnel to ensure effective follow up with families to support student attendance and prevent chronic absenteeism.
• Act as school liaison to coordinate with the Network Student Recruitment and Enrollment team.
• Support the planning, scheduling, and execution of school-based recruitment and enrollment activities, such as school tours, etc.
• Act as a point of contact for prospective and newly enrolled families, answering questions related to the registration process, school policies, and any other logistical concerns, ensuring clear and ongoing communication.
• Engage with prospective families to provide detailed information about the school’s programs, values, and enrollment procedures, ensuring families feel informed, welcomed, and supported throughout the process.
• Support with the planning and execution of day-to-day school systems, such as Arrival, Lunch/Recess, and Dismissal to ensure that they run efficiently and safely.
• Create and administer staff training on new and routine operations systems.

Skills

Organizational skills

Project management

Collaboration

Education

Bachelor's Degree or 5 years professional experience

Tools

Infinite Campus

ATS

Schoolmint

Job description

Prospect Schools is seeking an experienced Registrar in Brooklyn, NY to manage student data, enrollment, and records across our IB-aligned K-12 charter network. You will oversee Infinite Campus and other SIS systems, ensuring accurate reporting and regulatory compliance.

You will collaborate with school teams, support recruitment activities, and help run day-to-day operations, with a focus on data integrity, attendance tracking, and family communication.