Junior Paralegal

The Shield Co Management, LLC; United States; Hybrid; USD 75,000 - 90,000; Full time

Benefits offered by this job

Weekly Pay

Paid time off

Job summary

EcoShield Pest Solutions in Gilbert, AZ seeks a Junior Paralegal in the Office of the General Counsel to support litigation and arbitration matters across multiple jurisdictions. The role handles case deadlines, document-intensive discovery, and coordination with insurers, carriers, and external counsel in a hybrid setting with in-office presence two days a week.

You will supervise a Legal Assistant, perform legal research, draft memoranda with citations, manage entity records, and assist with

Qualifications

• Paralegal Certification required.
• Minimum 3+ years as a paralegal supporting litigation/arbitration.
• Experience with insurance claims, coverage, and carrier communications.
• Experience with corporate entity management and compliance for multi-state entities.
• Proficient in Microsoft Office, advanced Excel.

Responsibilities

• Support litigation and arbitration across multiple jurisdictions, including pleadings and discovery.
• Track deadlines and docket/calendar hearings and filings.
• Manage insurance aspects of claims, including notices to carriers and coordination with defense counsel.
• Maintain multi-state entity records, formation/annual reports, and registered agent matters.
• Supervise Legal Assistant and ensure proper labeling and calendaring of documents.
• Conduct legal research and draft memoranda with citations.

Education

Paralegal Certification

Tools

Clio

PACER/CM-ECF

Job description

275 E Rivulon Blvd Ste 106 Gilbert, Arizona 85927

Junior Paralegal - Office of the General Counsel

Junior Paralegal reports directly to Shield's General Counsel and supports the Office of General Counsel on litigation and arbitration matters pending in multiple state and federal jurisdictions, the insurance aspects of claims and litigation, and the management of Shield's multi-state entity portfolio. This role manages case deadlines and document-intensive discovery, coordinates with insurance carriers, brokers, adjusters, and external counsel, maintains entity records and compliance, and serves as gatekeeper to counsel to ensure matters are resolved efficiently and escalated appropriately. This is a hybrid position requiring in-office attendance a minimum of two days per week at Shield's Gilbert, AZ headquarters.

Responsibilities

• Support litigation and arbitration matters pending in multiple state and federal jurisdictions and before arbitral forums (e.g., AAA), including pleadings, discovery, legal holds, document management, document production, and motion, hearing, and trial preparation.
• Track and apply jurisdiction-specific rules of procedure, local rules, filing requirements, and e-filing systems, and ensure all filing, response, and hearing deadlines are docketed/calendared.
• Manage the insurance aspects of claims and litigation, including tendering claims and notices to carriers, tracking reservation-of-rights and coverage correspondence, coordinating with brokers, adjusters, and coverage/defense counsel, and maintaining policy and certificate-of-insurance records.
• Maintain the company's multi-state entity portfolio, including formations, foreign qualifications, annual reports, registered agent and service-of-process matters, ownership/officer/member records, resolutions and consents, and certificates of good standing.
• Supervise and regularly audit the Legal Assistant to ensure documents are properly labeled/filed and responsive deadlines are docketed/calendared.
• Conduct legal research and draft memoranda with citations to applicable law for attorney review.
• Manage internal stakeholders and external counsel toward case, claim, and entity compliance goals, including tracking matter status, budgets, and invoices utilizing spreadsheets.
• Serve as gatekeeper to counsel, ensuring that all matters appropriate for legal assistant and/or paralegal handling are resolved competently, and that those requiring counsel are prioritized appropriately.
• Assist General Counsel with administrative tasks such as maintaining Arizona Bar requirements (including CLE tracking), travel arrangements, etc.

Key Skills

• Multi-Jurisdictional Litigation: working knowledge of state and federal rules of civil procedure, local rules, and arbitration rules, including the ability to manage concurrent deadlines across courts and forums and experience preparing filings, discovery, and hearing/trial materials.
• Insurance & Claims Management: understanding of commercial policy structures (e.g., general liability, auto, professional liability, umbrella/excess), notice and tender requirements, reservation-of-rights letters, and the relationship among insured, carrier, and defense counsel.
• Entity Management: experience maintaining entity records and minute books, preparing resolutions and written consents, and managing annual report and registered agent compliance across states through Secretary of State portals and/or entity management software.
• Document Management & Production: a successful track record of managing large document databases and productions using tools such as Clio, familiarity with subpoena rules, related objections, and legal holds, and experience with privilege reviews/logs.
• Legal Research & Writing: ability to review claim files, contracts, and case records, distill and summarize material facts, perform legal research, and produce legal memoranda with proper citations.
• Technical Proficiency: strong proficiency in the Microsoft Office Suite, with advanced Excel skills (data analysis and spreadsheet management) for tracking litigation matters, insurance claims, entity compliance, and document production strongly preferred.

Qualifications and Requirements

• Paralegal Certification (required).
• Minimum of 3+ years as a paralegal supporting litigation and/or arbitration in multiple state and federal jurisdictions, in a corporate or law firm environment.
• Demonstrated experience with insurance claims, coverage, and carrier communications (insurance defense, coverage, or in-house risk management experience preferred).
• Demonstrated experience with corporate entity management and compliance for entities registered in multiple states.
• Proficient in Microsoft Office Suite (advanced Excel).
• Experienced in Document Management Systems (e.g., Clio) and state and federal e-filing systems (e.g., PACER/CM-ECF).
• Skilled in legal research and writing, with expertise in drafting and analyzing legal documents.
• Highly organized, detail-oriented, self-motivated, and resilient, with strong critical-thinking skills and the ability to prioritize competing deadlines in a fast-paced environment.

Why Work for EcoShield Pest Solutions

We're committed to providing resources that make life easier, so you can focus on doing your best work and building a meaningful career. Our mission is to create the world's happiest family, and our purpose is to spread happiness. We do this by delivering exceptional experiences to our customers, employees, partners, and communities - treating everyone like family. At EcoShield, we invest in our people because they're the driving force behind everything we do. When you join EcoShield, you're not just getting a job—you're gaining support for the life you're building.

Benefits

• Weekly Pay - get paid every Friday!
• Paid sick and vacation time along with 10 company-paid holidays.
• Comprehensive benefits package including medical, dental, and vision options.
• 401(k) with a competitive match.
• Access to the Employee Assistance Program (EAP).
• Discounted pest control services for employees and their friends and family.
• Comprehensive Health Coverage - Medical, dental, and vision plans designed to fit your needs.
• Financial Well-Being - 401(k) with company match to help you plan for the future.
• Health Savings Options - HSA plans with tax advantages to maximize your healthcare dollars.
• Income Protection - Short- and long-term disability and life insurance options.
• Wellness & Mental Health Support - Employee Assistance Program and wellness resources.
• Flexible Care Access - Virtual care options for convenient, on-demand support.
• Growth & Stability - A company that invests in your long-term success.

The base pay for this role is between $75,000 and $90,000.

Physical demands and working conditions outlined here are typical requirements for an employee to effectively carry out the essential duties of this job. Reasonable accommodations may be provided to assist individuals with disabilities in performing these essential functions. Requires prolonged periods of sitting at a desk or workstation. Frequent use of hands and fingers for typing and using a computer mouse. Occasionally lift and carry office materials or supplies up to 25 pounds. Requires clear vision for reading documents, computer screens, and other office materials. Work is inside a climate-controlled office with quiet to moderate noise level. The above statements are meant to outline the general nature and scope of work performed by employees in this role. They should not be interpreted as an exhaustive list of all responsibilities, duties, and skills required for this position.

EcoShield is an equal opportunity employer, committed to diversity and inclusion. We make employment decisions based on merit and business needs, without discrimination based on race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. Americans with Disabilities Act (ADA): The Shield Co. Management, LLC is committed to providing reasonable accommodations to qualified individuals with disabilities during both the hiring process and throughout employment, in accordance with applicable laws.