Junior Corporate Card Admin

The Chronicle Of Higher Education, Inc.; Denver (CO); On-site; USD 52,000 - 60,000; Full time

Job summary

Metropolitan State University of Denver is seeking an entry-level Junior Corporate Card Admin & Financial Trainer to support the Corporate Card Administrator and Campus Liaison. You will assist with daily tasks, review cardholder applications, maintain records, and respond to inquiries from campus cardholders.

The role includes updating Workday/Canvas training materials, testing new training methods, backing up the Help Desk, and ensuring adherence to fiscal rules and university purchasing

Qualifications

• 4 years of experience in an accounting related field.
• Experience in a Customer Service based role.
• Experience with Microsoft Office; specifically, to include Excel.
• Basic knowledge of accounting principles and terminology.

Responsibilities

• Assist Corporate Card Administrator with daily tasks and cardholder records.
• Audit Workday Procurement Card Verifications and ensure documentation.
• Back up Office of the Controller Help Desk and respond to inquiries.
• Maintain cardholder files and communications with cardholders and approvals.
• Support training updates using Workday and Canvas.

Skills

Communication

Follow instructions

Ask questions

Learning agility

Organizational skills

Attention to detail

Independent work

Education

Bachelor's degree in accounting

Tools

Microsoft Excel

Job description

Junior Corporate Card Admin & Financial Trainer

Metropolitan State University of Denver

Department

Office of the Controller

This entry level position exists to assist the university's Corporate Card Administrator and Campus Liaison and Financial Trainer with daily tasks, as well as to audit Procurement Card Verification reports submitted by campus cardholders.

Duties & Responsibilities

35% - Assist Corporate Card Administrator

This position will assist with:

• Responding to incoming emails.
• Pulling test results for cardholders, sending emails to cardholders with test results, and updating tracking spreadsheets.
• Sending applications and cardholder agreements to new or existing cardholders.
• Reviewing incoming applications and cardholder agreements to ensure they are fully complete and signed.
• Setting up and maintaining new cardholder record files.
• Logging terminated employees for Corporate Card Administrator to close cards.
• Sending incoming cardholder email requests to proper approval authorities for items such as limit increase requests, gift card requests, etc.
• Maintain cardholder files; completes and maintains orderly list of active corporate card participants and up-to-date cardholder email list.
• Checks Workday feeds from Wells Fargo daily for any loading transaction errors and makes corrections.
• Closing corporate cards in Workday (in the cardholder's profile) after all transactions are fully approved and the card is closed at Wells Fargo.

35% - Assist Campus Liaison and Financial Trainer

This position will also assist with:

• Updates to existing training to include any Workday system updates or changes made to Workday procedures and reports.
• Testing for the implementation of new training methods in Workday and Canvas, as well as set-up and maintenance of these new methods once implemented.
• Assist with updating spreadsheets for logging completed training.
• Training communication: Communicate with Financial Trainer, Corporate Card Administrator and Front Desk when completed training is added to logs.
• Back up for Office of the Controller Help Desk, including answering questions from university personnel regarding Accounts Payable, Accounting Services, Procurement card, Travel card, Workday, and reporting tools.
• Provides guidance on system access, referring employees to the ITS TDX Ticketing System when needed. This will include directing questions to appropriate departments inside and outside of the Office of the Controller.
• Work with Financial trainer on training courses that are provided to serve as backup when needed.

15% - Assist Procurement Card Auditor

Audit Procurement Card Verification reports in Workday to:

• Ensure purchases follow our fiscal rules.
• Ensure purchases follow our corporate card and purchasing guidelines.
• Verifying key factors for accuracy - such as ensuring proper and complete documentation is attached, and proper worktag combinations are being used.
• Tracking and recording violations, such as missing illegal purchases, ITS pre-approvals, and frequent tax violations.
• Communicating with Cardholders directly about discrepancies or missing information in their reports.
• Maintaining current written procedures and logs.
• Record Gift & Gift Card Logs and Student payment questionnaires. This process includes sending monthly reports to Financial Aid.

10% - Assist with review and approval of Workday Invoices over $1,000 and up to $25,000 daily

5% - Other duties as assigned

Position Competencies

• Demonstrates values-based leadership by modeling CADRE values, building trust through self-awareness and emotional intelligence, seeking feedback, and navigating conflict productively.
• Ensures operational effectiveness by managing priorities, time, and resources responsibly, adhering to policies, delivering measurable results, and meeting performance expectations.
• Aligns individual work with team and departmental goals by contributing to shared priorities, seeking clarity, and adapting to change in support of the 2030 Strategic Plan.
• Practices collaboration by communicating clearly, checking for understanding, building strong relationships, and engaging diverse perspectives to achieve shared outcomes.
• Advances equity and belonging with awareness of culture and potential biases, listens openly to diverse perspectives, contributing to respectful and inclusive work relationships.
• Innovates by developing professional skills, staying informed on relevant trends, and identifying opportunities to improve processes and outcomes.

Required Qualifications

• 4 years of experience in an accounting related field
• Experience in a Customer Service based role
• Experience with Microsoft Office; specifically, to include Excel
• Basic knowledge of accounting principles and terminology

Important Note: Successful applicants will ensure their resumes clearly demonstrate that their work experience describes how they meet ALL required qualifications.

Preferred Qualifications

• Bachelors degree in accounting or equivalent work experience and education. 2 years of experience is equal to 1 year of education.
• Knowledge of Workday or similar Finance system
• Knowledge of University fiscal rules and MSU purchasing guidelines
• General auditing experience
• Knowledge and use of Canvas
• Experience using the Microsoft Suite, to include Excel, Outlook, Word, and PowerPoint

Skills

• Strong communication skills
• Must be able to follow written instructions
• Must be willing to ask follow-up questions when directions are not clear, or when necessary, to be able to complete the required job duties
• Quickly learn new terms and skills
• Strong organizational skills
• Must pay attention to detail
• Work well independently

Our commitment to CADRE

At MSU Denver, we are committed to our CADRE values: Community, Access, Diversity, Respect, and Excellence. We strive to create a supportive and inclusive environment where all community members are valued and belong. Our dedication to breaking down barriers to education, fostering open dialogue, and promoting world-class scholarship ensures that we provide exceptional services and innovative learning opportunities for our students, faculty, and staff.

Position Schedule Information

Working Days of the Week: Monday - Friday 8-5

Evening or weekend work: No

Work arrangements: This position will start off in the office for the first month for in-person training. The ability to move to a hybrid flex schedule will depend on the ability of the candidate to work independently. Candidate must live in the State of Colorado at the time of hiring.

Travel: No travel required.

Salary for Announcement

Under Colorado law, MSU Denver is required to provide a reasonable estimate of the compensation range for this role and should not offer a salary outside of the range posted in this job announcement. This range takes into account a variety of factors including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, analysis of internal equity, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience.

The anticipated hiring range is $52,000-$60,000.

This position is paid monthly and is eligible for MSU Denver benefits.

Deadline

Applications accepted until position filled; priority given to applications received by August 24, 2026.

Closing Date

Open Until Filled

Benefits

The University's benefits package is comprehensive and offers medical, vision and dental, free RTD pass, tuition reimbursement, as well as a life and supplemental insurance plans, retirement plans and other programs, such as access to a long-term disability (LTD) plan. Visit MSU Denver's benefits website to learn more.

For a brief overview, please see: https://www.msudenver.edu/wp-content/uploads/2024/01/MSU-Benefit-Summary.pdf.

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at [e-mail].

Background Checks

Metropolitan State University of Denver is dedicated to ensuring a safe and secure environment for our faculty, staff, students, and visitors. To assist in achieving that goal, we conduct background checks on all finalists for positions at the University prior to employment.

Diversity Statement

Metropolitan State University of Denver is a unique, access-oriented campus community that values diversity, equity, and inclusion in all its forms. Our student population consists of nearly 58% first generation students and over 50% students of color. We are a designated Hispanic Serving Institution located in downtown Denver.

We create an equitable learning and working environment in concert with individuals who consistently demonstrate commitment to equity and inclusion. We greatly value the diverse identities and perspectives of our students, faculty, and staff and recognize that in order to achieve a just and equitable society, diversity must go beyond simple representation. It requires critical inquiry and dialogue and a commitment to action. We strive to provide a culture of belonging for all community members to achieve personal and professional success.