Junior Accountant II - Budgeting

Community Partnership; Washington (District of Columbia); On-site; USD 65,000 - 75,000; Full time

Job summary

Community Partnership seeks a Junior Accountant II – Budgeting to manage budgeting across multiple grants, perform revenue vs. expenditure analysis, and support AR activities.

The role collaborates with the financial manager and analysts to monitor budgets, track variances, and recommend adjustments for DHS, CoC, SPC, ERAP, and ADM funded programs. The position is based in Washington, DC, and involves data collection, invoicing, monthly reconciliations, and preparation of grant billings.

Qualifications

• Bachelor’s degree in business or accounting or minimum 2-3 years of AR and financial analysis or related accounting experience.
• Experience with federal contracts and familiarity with Uniform Guidance regulations preferred.
• Bilingual in English and Spanish is a plus.

Responsibilities

• Perform AR tasks: prepare, enter invoices, verify billing, and file records for multiple projects.
• Prepare billing for MGMT contract and follow-ups with program team for monthly CM, furniture, moving.
• Update and track quantities for CM, furniture, and moving.
• Follow up with providers/AP for costs related to reimbursements.
• Prepare billings for grants: HMIS, ERAP, SPC, SS.
• Enter ARB records for grants in MIP after billing in DIFS.
• Monitor funder issues with POs and payment delays.
• Assist updating billing and payments by tracking submissions.
• Enter ARC records in MIP after funding received.
• Perform monthly bank reconciliations.
• Assist monthly billing and reconciliation for ERAP/SPC/HMIS/MGMT.
• Update program tracking and file documents in proper folders.
• Organize files and correspondence for Accounting.
• Track site budgets: operating, food, security, janitorial, maintenance.
• Track POs, budget changes, and grant/contract agreements.
• Track funding sources: federal, local, private.
• Prepare and send federal funding letters by June 30 and Dec 31.
• Perform quarterly AR aging.
• Assist with quarterly census and DSLBD reports as needed.
• Assist budget team with requests: budgets for food, security, janitorial, CM.
• Assist AR team on other matters.
• Other duties as assigned.

Skills

Financial analysis

Budgeting

AR (Accounts Receivable)

Communication

Education

Bachelor's degree in business or accounting

Tools

Excel

MIP

DIFS

Job description

Salary Range: $65,000.00 To $75,000.00 Annually

JOB TITLE: Junior Accountant II – Budgeting

LOCATION: 14 Kennedy Street NW, Washington, DC 20011

POSITION SUMMARY

The Junior Accountant II – Budgeting is primarily responsible for data collection and conducting revenue versus expenditure analysis for all grants (DHS, CoC, SPC, ERAP, and ADM). This role will collaborate with the financial manager and financial analysts to monitor budgets, track variance, and recommend necessary adjustments.

SALARY

$65,000 - $75,000 (depending on experience)

ESSENTIAL POSITION FUNCTIONS INCLUDE THE FOLLOWING

• Perform Accounts Receivable tasks: Prepare, organize, and enter invoices into accounting software, verify billing reports, and file billing records for multiple projects, including those governed by the District of Columbia (DHS) and those governed by the Federal Government (HUD-CoC), and private funding
• Prepare billing for MGMT contract, including follow-ups with program team for monthly CM, furniture, and moving
• Update and keep track of the quantity for CM, furniture, and moving
• Follow up with providers or the AP team for all costs related to the cost reimbursement part
• Prepare billings for all grants: HMIS, ERAP, SPC, SS
• Perform ARB, enter ARBs for all grants in MIP after submitting billings in the DIFS system
• Monitor and follow up with funders if there are any issues with the PO, delay payments other
• Assist in updating billing and payments by tracking and verifying the billing submission
• Perform ARC, enter ARCs for all grants in MIP after receiving funding from funders
• Perform monthly bank reconciliation for selected accounts
• Assist with ERAP/SPC/HMIS/MGMT monthly billing and payment reconciliation
• Update new program tracking for all grants, and save all related documents in the right folders
• Assist with organizing files and correspondence for the Accounting Department
• Keep track of the budget details for each site, such as: operating, food, security, janitorial, and maintenance
• Track POs, budget modifications, grant agreements, and contract agreements for all grants
• Update and keep track of the source of funding for all grants, including federal funding, local funding, and private funding
• Prepare federal funding letters and prepare to send them out to providers by June 30 and Dec.31
• Perform Aged of Accounts Receivable quarterly
• Assist with preparing the quarterly census report if needed
• Assist with preparing the quarterly DSLBD report if needed
• Assist the budget team with any related budget requests: calculate budgets for food, Security, Janitorial, CM, etc.
• Assist with AR team on other matters
• Other duties assigned as deemed appropriate

MANDATORY REQUIREMENTS

EDUCATION AND EXPERIENCE

• Bachelor’s degree in business or accounting or minimum 2 - 3 years of AR and financial analysis or related accounting experience.
• Experience with federal contracts and familiarity with Uniform Guidance regulations preferred
• Bilingual in English and Spanish is a plus.

REQUIRED SKILLS AND ABILITIES

• Advanced computer literacy and expertise with software used in a typical office environment, e.g., Microsoft suite of office products, Excel, Outlook, Word, and PowerPoint to create and maintain reports and logs
• Excellent communication skills, to include the ability to communicate clearly in writing and verbally to a wide range of audiences (customers, co-workers, managers, the public, stakeholders, etc.) face-to-face, virtually, or via telephone or other communication devices to elicit information
• Advanced understanding of accounting principles and procedures.
• Strong data entry and knowledge of accounts payable, financial accounting, and budget analysis
• Ability to operate basic office equipment
• Outstanding organizational skills and ability to effectively prioritize and multitask
• Must be able to identify and resolve problems in a timely manner
• Must be able to gather and analyze information skillfully
• Must have great listening skills and the ability to work well with people at various levels inside and outside of TCP
• Ability to work independently and function well as part of a team

WORKING CONDITIONS AND PHYSICAL REQUIREMENTS

• Ability to exhibit manual dexterity to dial a telephone, operate a computer keyboard, and handle paper documents
• Ability to enter data and/or information into a computer
• Ability to understand written and/or oral instructions
• Ability to read a computer screen and printed materials with or without vision aids
• Physical ability to bend, stoop, climb stairs, and reach overhead
• Prolonged periods of sitting at a desk and working on a computer

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be a complete list of duties.

• Your response to this job announcement may be considered for other similar available positions within The Community Partnership.
• Bilingual candidates are encouraged to apply.

TCP has a mandatory COVID19 Vaccination (and booster) Policy. On your first day on site, you will be required to produce a COVID19 Record of Vaccination or other documentation to prove to TCP that you have been fully vaccinated from the coronavirus. Further, TCP contractors must also follow all health and safety protocols established by TCP to help maintain a safe workplace and healthy environment.

The Community Partnership for the Prevention of Homelessness is an equal opportunity employer, committed to nondiscrimination in recruitment, selection, hiring, pay, promotion, retention, or other personnel actions affecting contractors, employees or applicants for employment. Personnel or selection decisions shall be based on merit and the ability to perform the essential functions of the work, with or without reasonable accommodation.

If you have any questions about our company policies or your rights as an applicant or require a reasonable accommodation, please contact our Office of the General Counsel at 202.543.5298 (ext. 305).