Judiciary Clerk

Maryland Judiciary; Frederick (MD); On-site; USD 46,000 - 56,000; Full time

Benefits offered by this job

Comprehensive benefits package

Telework up to 2 days/week

State retirement and pension plans

Paid time off

Job summary

Maryland Judiciary in Frederick, MD seeks a Judiciary Clerk to handle civil cases, landlord/tenant matters, and special proceedings from filing through close. The role requires attention to detail, strong customer service, and accurate data entry, with the public-facing counter and phone support as core duties.

The position is full-time, on-site in Frederick, with a comprehensive benefits package. Telework up to two days per week may be available based on job function and approval.

Qualifications

• High school diploma or GED.
• 1 year of work experience, preferably in court operations or related fields.
• A Bachelor’s Degree may substitute the required work experience.
• Paralegal/Associates Degree or 60 college credits may substitute the required work experience.

Responsibilities

• Process post-judgment filings and prepare notices.
• Answer telephone and counter inquiries; guide public to proper actions.
• Enter new civil complaints and process cases through file and serve, including service transmissions.
• Prepare trial dockets, verify proceedings, and post docket activity.
• Back up cashier duties and handle payments for various filings.

Skills

Customer service

Typing

Attention to detail

Clear communication

Education

High school diploma

Tools

Odyssey Case Management System

File & Serve

Microsoft Word

Excel

Outlook

Microsoft Teams

Windows

Job description

Location

District Court of Maryland for Frederick County, 100 West Patrick Street, Frederick, MD 21701.

Salary

$51,079

Job Title

Judiciary Clerk

Division/Department

Civil

Closing Date

October 13, 2026

Location

District Court of Maryland for Frederick County, 100 West Patrick Street, Frederick, MD 21701.

Salary

$51,079

FLSA Status

Non-Exempt

At Will

No

Position Type

FT

Benefits

The Maryland Judiciary offers a generous benefit package including medical, dental, vision, life insurance, paid time off, paid holidays, tuition assistance, continuing education programs, employee assistance programs, and State Retirement and Pension plans. Telework, up to 2 days per week, may also be available. Telework eligibility is based on job functions and the approval of the Administrative Head.

• Maryland Judiciary Benefits (mdcourts.gov)
• About the Maryland Court System | Maryland Courts (mdcourts.gov)
• salaryrangesfy27.pdf

Essential Job Functions

The Civil Clerk processes civil cases, landlord/ tenant cases, and special proceeding cases from initial filing through post-judgment action and until the cases are closed for Frederick County District Court. The clerk also assists the public at the counter and on the phone with questions about District Court procedure or general court information. The clerk strives to maintain an organized and efficient workflow, helping with all duties to make the office run smoothly. This position is essential personnel and subject to call-in during emergencies and adverse weather conditions.

Essential Duties And Responsibilities

• Process post-judgment filings such as Oral Exams, Garnishments, Writs of Execution, Motions, Liens, & Appeals. Verify judgment information on the filings. Enter the appropriate information into the data system and follow through with necessary action(s). Prepare civil status notices or deficiency notices when needed. Process judge?s rulings on motions. Pull & scan files for incoming work, order files from archive to be scanned
• Answers telephone & counter inquiries. Direct the public to the proper action/ agency. Provide necessary explanation to complete District Court form or on procedures.
• Enters new civil complaints filed over the counter into the computer system and process new cases through file and serve, prepare transmittals for service of the summons. Enter reissues of summons and set the new trial date for the case. When cases are contested, enter information into the system and reset the trial date.
• Prepares trial dockets, verify, print & post the docket. Enter postponements, continuances, judgments, dismissals or other actions noted by the Judge into system. Check to make sure docket sheets and costs are correct.
• Prepares transmittals and summonses for service. Manually process Failure to Pay Rent Cases. Type rent docket. Check rent cases coming back from court for completeness. Separate money judgments on Failure to Pay Rent cases. Process Warrants of Restitution, send to judge for signature, to sheriff for service, and to parties for notice. Maintain statistics regarding numbers of evictions.
• Enters Petitions for Domestic Violence, Peace Orders, and Emergency Evaluations into the system. Research other cases between parties. If order is granted, forward a copy of the order to the sheriff, fax request for DSS report if ordered, enter actions into the system and prepare files for later hearings. Process the post-hearing filings through termination of case.
• OTHER DUTIES: Back up cashier weekly and serve as the primary cashier periodically, accepting payments for civil, criminal, traffic, and appeal filings and fees. Open and distribute mail. Prepare transmittals to the sheriff. Act as counter back up. Process Bond Forfeitures and Municipal Infraction cases. Prepare refund requests. Prepare bond form when defendants are brought in on body attachments. Fill in for Judge?s secretary or other positions when needed. Conduct bank runs when change is required. Deliver mail to post office or collection box receptacles.

Minimum Qualifications

Education

High school diploma (or GED equivalent).

Experience

One (1) year of work experience, preferably in court operations or in the fields of criminal justice, parole and probation, legal or financial services.

Note

A Bachelor?s Degree may substitute the required work experience.

A Paralegal/Associates Degree or 60 college credits may substitute the required work experience.

A Paralegal Certificate May Substitute The Required Work Experience.

Knowledge, Skills, and Abilities

Knowledge Of

• General office practices, procedures, and equipment
• Standard legal forms and documents used in the Judiciary.
• Basic English and arithmetic to include, but not limited to, spelling, punctuation, addition, subtraction, multiplication, and division.

Skill In

• Customer service and handling problems tactfully and patiently.
• Typing on a personal computer.
• Accuracy and attention to detail.

Ability To

• Use standard office and business equipment including, but not limited to, personal computers, word processing, spreadsheets, database software, copier, microfilm machine, register, scanner, fax machine, etc.
• Use and maintain alphabetical and numerical filing systems.
• Communicate clearly, tactfully, and effectively with judges, the public, police agencies, attorneys, and other court officials and personnel, both verbally and in writing.

Physical Requirements

Light work.

Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for sedentary work and the worker sits most of the time, the job is rated for light work.

Equipment, Machinery And Tools

• Computer- enter all processing, type correspondence, print envelopes, check email
• Copier- to make copies for customer, copies of judge?s order, status notices, etc.
• Cash Register- ring up fines/ filings that are filed with the court
• Fax Machine- to send requests for DSS orders, send orders to Sheriff Dept.
• Printer- Print summonses, mailers, labels, etc.
• Credit Card Machine- used to process credit card payments by customers
• Time stamp- used to date and time stamp all correspondence
• Telephone- to receive and make calls
• Scanner ? Scan documents to case events

Software And Computer Skills

• Windows
• Odyssey Case Management System to process cases
• File & Serve ? to accept e-filings
• Microsoft Word ? to process documents in Odyssey
• Connect ? to submit timesheets, leave requests & employee evaluations
• Outlook ? email
• J-Portal ? use secure case search for related cases between parties in Domestic Violence/Peace Order cases
• Excel ? spreadsheets
• Microsoft Teams- to communicate with everyone in the department and in the Judiciary

Selection Process

Your application package will be used to determine your eligibility, qualifications, and ranking for this position. If you are determined to be ineligible or not qualified, your application will receive no further consideration. It is essential that you provide complete and accurate information on your application. Please report all related education, experience, dates, and hours of work. If you have held more than one (1) position at the same employer, you must list each position that you held, the length of time that you held each position, and the corresponding duties. Description of duties that state, "see resume" will negatively impact consideration for this position. Applicants will not be contacted for additional information. Only applicants considered for this position will be contacted.

Complete applications must be submitted by the closing date. Information submitted after this date will not be added. Incomplete applications will not be accepted. Resumes will not be accepted in lieu of a completed application.

For further information please contact Talent Acquisition at [e-mail].

The Maryland Judiciary is an equal-opportunity employer committed to fostering a workplace culture of diversity, equity, inclusion, and belonging. We do not discriminate on the basis of race, color, religion, age, sex, pregnancy, marital status, national origin, military or veteran status, physical or mental disability, familial status, genetic information, gender identity or expression, sexual orientation, or any other characteristic protected by State or federal law. Applicants who need an ADA Accommodation during the application and/or interview process should send their request via email to [e-mail] or call 410-260-1732. The Maryland Judiciary is a drug-free workplace. Applicants must be United States citizens or eligible to work in the United States.

Please find the Maryland Judiciary's equal employment opportunity policy here: Policy Prohibiting Discrimination, Harassment, and Retaliation .