Judicial Proceedings Clerk (OPEN & PROMOTIONAL)

Spokane County; Spokane (WA); On-site; USD 45,000 - 62,000; Full time

Job summary

Spokane County is hiring a Judicial Proceedings Clerk to maintain Superior Court records and support hearings. The role processes and preserves official court documents, manages imaging, and updates the court database with pleas, dispositions, and motions.

You will assist the public, handle protective orders, and ensure timely filings under strict timelines. Requirements include a high school diploma or GED and relevant clerical experience; two years of higher education may substitute.

Qualifications

• High school diploma or GED required.
• Minimum 1 year of clerical/secretarial/paralegal experience or related work.
• Two years of education (AA or BA) may substitute for general clerical work.

Responsibilities

• Attends court proceedings to record hearings and prepare minutes.
• Processes and enters legal documents into court management systems.
• Manages electronic filings and assists with filing questions.
• Scans and indexes documents to ensure permanent court records.
• Maintains custody of exhibits and ensures safekeeping of confidential records.

Skills

Knowledge of legal terminology

Court procedures knowledge

Document imaging

Electronic filing proficiency

Attention to detail

Communication skills

Education

High school diploma or GED

AA or Bachelor's degree may substitute for general clerical work

Tools

Imaging software

Document management systems

Court record databases

Job description

## Judicial Proceedings Clerk (OPEN & PROMOTIONAL)Applylocations: County Courthousetime type: Full timeposted on: Posted 2 Days Agojob requisition id: JR100714**Note: Current Employees must use the** **Workday Dashboard** **career section to apply for this position.****Employee Type:**Regular**Department:**County Clerk**Salary:**$44,635.50 - $62,166.00 Annually / $3,719.63 - $5,180.50 Monthly / $22.89 - $31.88 Hourly**Scheduled Weekly Hours:**37.5**Overtime Eligibile:**Yes**Job Posting Date Range:**08/06/2026 - Until Filled**Job Summary:**WHO MAY APPLY: This recruitment is open to all applicants meeting the minimum requirements. Priority consideration will be given to Spokane County employees in a position covered by the 1553 Collective Bargaining Agreement (CBA) submitting applications between 8.6.26 and 8.14.26. The position allocated to this class is responsible for performing specialized clerical work in the Spokane County Clerk's Office by processing and maintaining all Superior Court legal court records and representing the County Clerk in Superior Court hearings. This position is under the general direction of the County Clerk or designated supervisor. The position allocated to this class is responsible for the accurate, complete and timely processing, imaging and maintenance of official court records, and to complete mandated responsibilities as determined by statute in court. Including proper care and custody of exhibits, maintaining minutes, recording of hearings, and keeping an accurate and permanent official court record prior to, during and after court involvement of cases.**Job Description:****ESSENTIAL JOB FUNCTIONS*** Attends Court proceedings as directed by the Clerk, or designated supervisor, to record hearings if needed, complete accurate minutes, and mark and record status of exhibits to ensure safekeeping of all exhibits and documents.* Prepares, processes, and enters with State-issued codes all legal documents filed into the statewide and county document management systems, and schedules court hearings, when necessary; all within mandated timelines.* Processes and enters all types of protection orders, ensuring law enforcement has been accurately notified. Assists the public in person and telephonically with general directions and provides copies when necessary.* Receives, processes, and issues legal documents such as warrants, bonds, and summons.* Reviews and makes decisions on all electronic filings to include rejecting, routing, or filing. Provides experienced support regarding questions with electronic filing by the public and other agencies.* Reviews, prepares, and scans documents into the Imaging system, and indexes and links them to state and county document management systems; and ensures the image is accurate as the permanent official court record, wherein the integrity of the image must be maintained in perpetuity.* Creates and maintains records, updates the court database with pleas, dispositions, sentences, and motions.* Prints, faxes, and distributes images and/or documents as required to various county, state departments, and agencies, ensuring the safekeeping of confidential court records.* Enters and processes all appeals from courts of limited jurisdiction, appeals to courts of higher jurisdiction, and changes of venues to other counties.* Completes projects such as assuring quality control of filed documents, clerk’s dismissal, and other duties as assigned.**EDUCATION AND EXPERIENCE REQUIREMENTS*** High school diploma or GED equivalent.* One (1) year of experience at a level equivalent to an Administrative Support Specialist 3. Legal Secretary, or Paralegal in a related work area.* Can substitute for up to two (2) years of other clerical work.* Two (2) years of education (AA or Bachelor’s) may be substituted for the general clerical work experience.**KNOWLEDGE, SKILLS, AND ABILITIES*** Knowledge of the legal terminology and the court procedures of the Superior Courts as they relate to judgments, processing all pleadings and Juvenile Court procedures.* Knowledge of current laws, RCW, Court Rules, General Rules, Local Court Rules, and Washington Administrative Code governing the office of the County Clerk and the specific court area.* Knowledge of domestic relations court methods, forms and techniques.* Knowledge of technical methods used in image processing.* Skilled in communicating effectively both orally and in writing, sufficient to exchange or convey information and to give and receive work directions.* Skilled in the use of personal computers, software and equipment related to performing the required duties.* Ability to understand and execute oral and written instructions and to apply available guidelines to various situations.* Ability to deal effectively and maintain good working relationships with supervisors, co-workers, the Court, other departments, and the public.**BEHAVIORAL STANDARDS**All County employees are responsible for contributing to a safe and positive work environment, actively demonstrating the County values in their daily work and interactions:* Respect: Appreciating and valuing customers, other County employees and County leadership by showing courtesy, friendliness and fairness. Communicating in a productive and professional manner.* Accountability: Honoring and delivering on commitments by taking responsibility for personal actions and results; being a responsible steward of public resources and the trust County residents have placed in each of us.* Integrity: Modelling transparent and ethical behavior and demonstrating it with honest and trustworthy behaviors and actions; leading by example and performing work to the highest standards.* Innovation: Striving for excellence by actively pursuing opportunities for new and improved methods, procedures or technologies; fostering an environment of engagement and empowerment and embracing continuous improvement.**WORKING CONDITIONS*** The work environment is primarily inside, where the noise and temperature levels are moderate.**Total Compensation:**$57,133 - $79,572 AnnuallyTotal compensation is an **estimate** based upon base compensation, median retirement fund contributions, and current employer-paid health and related benefit contribution rates (including medical, dental, life insurance, long term disability, and leave). The actual total will vary depending upon each employee's enrollment choices.**Please select the link below to view Spokane County Benefits:*** Benefits | Spokane County, WA