Judicial Operations Coordinator (D7 Scott 112752)

State of Iowa; Davenport (IA); On-site; USD 33,000 - 52,000; Full time

Benefits offered by this job

IPERS plan

Paid holidays/vacation/sick leave

Employee discount program

Job summary

The Iowa Judicial Branch in Scott County, District 7, seeks a Judicial Operations Coordinator to schedule duties and support judicial officers for efficient court operations and the integrity of court records.

This role processes case-related documents, provides in-person and phone-based customer service, and supports judges, attorneys, law enforcement, and agencies. Some travel to other counties within the district may be required.

Qualifications

• High school diploma or GED.
• Two years of professional office experience in business, court, or legal support.
• Ability to navigate court record software and maintain accuracy.
• Attention to detail and ability to handle confidential information.

Responsibilities

• Provide customer service to the general public, attorneys, and court staff.
• Arrange interpreter services and coordinate ADA accommodations.
• Manage scheduling and prepare courtroom operations.
• Assist in preparing orders, rulings, and related documents.
• Review court documents for completeness and accuracy.
• Perform basic bookkeeping tasks and reconcile records when needed.

Skills

Court operations

Customer service

Verbal and written communication

Attention to detail

Basic computer skills

Travel readiness

Confidentiality

Problem-solving

Education

High school diploma

Two years of professional office experience

Tools

Court record software

Accounting basics

Interim services coordination systems

Job description

The Iowa Judicial Branch is seeking applications for the position of Judicial Operations Coordinator in Scott County, within District 7. This role is responsible for scheduling duties and judicial officer support for efficient court operations and the integrity of court records. This position provides clerical support and customer service to ensure efficient court operations and maintain the integrity of court records.

This position is responsible for processing case-related documents such as orders, warrants, applications, motions, complaints, bonds, exhibits, and other official case and court-related documents to support accurate records and efficient court operations. This position will provide in-person and phone-based customer service to assist court users with requests pertaining to court-related matters, including assistance with case-related questions, processing and recording payments, and providing copies. This position also supports judges, attorneys, law enforcement, and other agencies with case-related information and processing.

The successful candidate will be able to learn and navigate court record specific computer programs and technology. This position will have the ability to professionally communicate in person and on the phone with a variety of court users. The successful candidate will have keen attention to detail to maintain the accuracy and integrity of court records. This position may occasionally travel to other counties within the judicial district.

What’s in it for you:

• Collaborative, positive professional work environment
• Opportunities to make a widespread difference in the Iowa communities
• Excellent benefits package
• Paid Holidays/Vacation/Sick Leave
• Iowa Public Employees' Retirement System (IPERS) plan
• Employee discount program
• Employment with the Iowa Judicial Branch may qualify for the federal student loan repayment program.

The pay range for this position is $23.73 - $37.52 per hour. This is a contract-covered, FLSA non-exempt position. The starting salary for new state employees is expected to be at the base of the pay range. Adjustments may be made if the successful candidate has relevant experience.

Position classification is determined as the 'best fit' of the duties assigned to and performed by a position. This position is classified as a Judicial Operations Coordinator as summarized below.

Summary

Coordinate services necessary for courtroom operations and court users. Perform customer service, non-routine, and complex court procedure tasks for efficient court operations.

Examples of Duties and Responsibilities

• Provide customer service by responding to inquiries from the general public, attorneys, judicial officers, and court employees.
• Arrange, assist, and record interpreter services.
• Coordinate resources, equipment, services, and ADA accommodations for court users.
• Manage case scheduling and prepare courtroom operations.
• Provide judicial officer assistance in the preparation of orders, rulings, memoranda, correspondence, etc., as needed.
• Examine court documents, orders, files, and related material for completeness and accuracy.
• Administer bookkeeping or basic accounting compliance tasks, such as reconciliation or reports to assure audit compliance.
• Assist in courtroom preparations such as court attendant services, jury management, and administration.

Knowledge, Skills, and Abilities

• Knowledge and understanding of court operations and case flow management.
• Ability to be flexible and adapt to changes in policies, procedures, directives, and
  amendments to laws and rules.
• Ability to secure confidential information and maintain confidentiality.
• Basic computer database and software skills.
• Ability to prioritize work and meet deadlines.
• Verbal and written communication skills.
• Problem-solving skills.
• Attention to detail.
• Reliable transportation and the ability to travel.

The Iowa Judicial Branch is an Equal Employment Opportunity (EEO) employer. Applicants may review the Equal Employment Opportunity Utilization Report from the Iowa Judicial Branch website as part of our commitment to transparency and compliance with federal and state regulations.

Final applicants are subjected to a criminal background check. The Iowa Judicial Branch is an E-Verify employer.

This is a non-merit position with the Iowa Judicial Branch.

Positions in this class are exempt from the screening and referral requirements of the Iowa Department of Administrative Services - Human Resources Enterprise.

The incumbent must meet the minimum requirements to qualify for the position.

1. High school diploma (or high school equivalency diploma)

1. Two (2) years of full-time equivalent professional office experience in business support, court, or legal support.

Experience may be substituted with related education on the basis that successful completion of thirty (30) semester hours or academic equivalent equals one year of experience.

Additional Information

May be designated to give bond per Iowa Code §602.8101.3

Preferred Qualifications

• Experience with court or legal process or terminology.
• Experience with courtroom settings.
• Experience with accurate record keeping.
• Experience securing confidential information.
• Professional office experience.