Judicial Chambers Administrator

STATE OF NEVADA-JUDICIAL BRANCH; Las Vegas (NV); On-site; USD 98,000 - 112,000; Full time

Benefits offered by this job

Health Insurance

Vacation

Sick Leave

Holidays

Retirement

Deferred Compensation

Public Service Loan Forgiveness

Flexibility

Job summary

The State of Nevada Judicial Branch in Las Vegas seeks a full-time confidential employee to provide legal administrative support to Justice Pickering and the chambers. The role includes supervising chambers staff, managing workflow, drafting and proofreading bench memoranda, and coordinating meetings, travel, and external communications.

The position requires fluency in Microsoft Word and Westlaw, the ability to learn the court’s case management systems, and experience with C-Track and Outlook

Qualifications

• At least five years of progressive legal administrative experience, including three years in advanced legal secretarial duties.
• Proficiency in Microsoft Word, Excel, and Outlook.
• Strong legal research, editing, and document-management skills are highly preferred.
• Ability to exercise discretion, maintain confidentiality, and manage complex, deadline-driven workloads.
• Experience with Westlaw is required.
• Prior experience with C-Track or similar software is highly preferred.

Responsibilities

• Exercise delegated authority and independent judgment in addressing administrative issues affecting chambers and Court operations, ensuring strict confidentiality.
• Resolve administrative matters not requiring the Justice’s direct attention and serve as executive liaison among chambers, Court departments, and external stakeholders.
• Communicate directives, track assignments, and maintain progress on all chambers tasks.
• Coordinate the Justice’s and chambers' schedules to meet deadlines for bench memoranda, opinions, orders, and rehearing matters.
• Develop and refine chambers procedures, workflows, and priorities.
• Supervise chambers staff, including law clerks, interns, and externs; provide orientation, training, and quality control of all work product.
• Review, edit, and proofread all chambers documentation, including draft opinions, orders, dissents, and concurrences.
• Manage document control for pending dispositions considered at en banc or panel conferences.
• Screen and prioritize calls, correspondence, and visitors, exercising discretion in determining urgent matters and coordinating responses.
• Maintain effective working relationships with courts statewide, state agencies, the Legislature, the Bar, the Executive Branch, media, and visiting delegations.
• Coordinate the Justice’s calendar, official engagements, and committee obligations; arrange meetings, prepare background materials, and support speech preparation.
• Organize Court-related events and receptions as needed.
• Arrange complex in-state and out-of-state travel for the Justice and chambers staff and prepare corresponding reimbursement claims.

Skills

Word

Excel

Outlook

Westlaw

Discretion/Confidentiality

Advanced legal secretarial duties

Tools

C-Track

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Full Time CONF. EMPLOYEE Las Vegas, NV, US

4 days ago Requisition ID: 1091

Salary: $104,712.78 Annually

Position Overview

The JCA provides legal, administrative, and executive-level support to Justice Pickering; supervises chambers staff; manages workflow; prepares correspondence and proofreads and offers edits on bench memoranda and draft dispositions; oversees administrative systems; coordinates meetings and travel; and acts as the primary liaison for internal and external communications.

The role requires fluency in Word and Westlaw, as well as the ability to learn and work within the court’s internal case management system and platforms including C-Track and Microsoft Outlook, that govern calendaring, the editing and circulating of memoranda and draft dispositions. This position also requires written and oral communication skills, sound judgment, and the capacity to work effectively with judges, court personnel, and the public.

Occasional evening and weekend work may be required.

Examples of Duties

• Exercise delegated authority and independent judgment in addressing administrative issues affecting chambers and Court operations, ensuring strict confidentiality.
• Resolve administrative matters not requiring the Justice’s direct attention and serve as executive liaison among chambers, Court departments, and external stakeholders.
• Communicate directives, track assignments, and maintain progress on all chambers tasks.
• Coordinate the Justice’s and chambers' schedules to meet deadlines for bench memoranda, opinions, orders, and rehearing matters.
• Develop and refine chambers procedures, workflows, and priorities.
• Supervise chambers staff, including law clerks, interns, and externs; provide orientation, training, and quality control of all work product.
• Review, edit, and proofread all chambers documentation, including draft opinions, orders, dissents, and concurrences.
• Manage document control for pending dispositions considered at en banc or panel conferences.
• Screen and prioritize calls, correspondence, and visitors, exercising discretion in determining urgent matters and coordinating responses.
• Maintain effective working relationships with courts statewide, state agencies, the Legislature, the Bar, the Executive Branch, media, and visiting delegations.
• Coordinate the Justice’s calendar, official engagements, and committee obligations; arrange meetings, prepare background materials, and support speech preparation.
• Organize Court-related events and receptions as needed.
• Arrange complex in-state and out-of-state travel for the Justice and chambers staff and prepare corresponding reimbursement claims.

Qualifications

• At least five years of increasingly responsible legal administrative experience, including three years of advanced legal secretarial duties.
• Demonstrated proficiency in Microsoft Word, Excel, and Outlook.
• Strong legal research, editing, and document-management skills are highly preferred.
• Ability to exercise discretion, maintain confidentiality, and manage complex, deadline-driven workloads.
• Experience with Westlaw is required.
• Prior experience with C-Track or similar software is highly preferred.

Additional

Las Vegas has been dubbed the entertainment capital of the world, with major league sports (NHL, NFL, and other sports), fine dining, world class shopping, and a vibrant nightlife. Beyond the iconic Strip, outdoor enthusiasts will find plenty to explore, including running and bicycling, hiking, and boating. With its stunning landscapes, recreation opportunities, and a strong, growing economy, Nevada is more than just a great place to visit—it’s a wonderful place to build your career. Join the Silver State workforce and experience all that Nevada has to offer! With its stunning landscapes, thrilling recreation opportunities, and a strong, growing economy, Nevada is more than just a great place to visit—it’s a great place to build your career. Join the Silver State workforce and experience all that Nevada has to offer!

Benefits include:

• Health Insurance:medical, dental, life and disability insurance programs for employees and dependents/family are offered through the Public Employees' Benefits Program (PEBP).
• Vacation:Accrual of three weeks of annual leave each year.
• Sick Leave:Accrual of three weeks of sick leave each year.
• Holidays:12 paid holidays per year.
• Retirement:Participation in the Nevada Public Employees' Retirement System (PERS).
• Deferred Compensation:The State has a voluntary deferred compensation program.
• Positions are eligible for Public Service Loan Forgiveness.
• Flexibility:a work-life balance beyond compare!

Please note the posted salary is based on the Employee/Employer paid retirement contribution plan to PERS.

This recruitment is scheduled to close at 11:59 p.m. on October 2, 2026. Based on the number of applications received, the recruitment may close early. Qualified applicants are encouraged to apply as soon as possible.