JUDICIAL ASSISTANT (7th District Court)

Grand County; Moab, Northern (UT, KY); Hybrid; USD 25,000 - 36,000; Full time

Benefits offered by this job

Full benefits package

Paid time off and holidays

Retention bonuses and raises

Job summary

Grand County in Moab, Utah seeks a Judicial Assistant for the 7th District Court to support judges in managing dockets, filings, and communications with attorneys and the public.

The role involves handling court records, scheduling hearings, and ensuring accurate minute entries while maintaining strict confidentiality and adherence to procedures.

Qualifications

• Bachelor's degree and two (2) years of experience in a professional office environment; OR Associate's degree and four (4) years of professional experience; OR a Paralegal Certificate and four (4) years of professional experience; OR 4 or more years of relevant experience.

Responsibilities

• Assist court patrons, attorneys, and self-represented litigants in person, over the phone, via email, or during virtual court hearings.
• Safeguard and track exhibits received during court hearings.
• Process payments of fines, filing fees, and restitution payments.
• Prepare and distribute minute entries and orders as a Judge or Commissioner directs.
• Process case filings submitted to the court. These may be submitted electronically, by mail, or in person.
• Schedule hearings, facilitate in-person and virtual hearings, and notify parties and attorneys.
• Maintain a clear recording of court hearings.
• Assist the Judge or Commissioner in facilitating in-person and virtual court hearings.
• Communicate with allied agencies regarding court processes.
• Follow court rules and statutes.
• Perform other duties as assigned.

Skills

Analytical thinking

Problem solving

Time management

Communication

Education

Bachelor's degree or higher

Associate degree

Paralegal certificate

4+ years of experience

Tools

Microsoft Office

Job description

Job Opportunities

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JUDICIAL ASSISTANT - 7TH DISTRICT COURT - MOAB

Salary: $22.39 ( Compensation may be adjusted commensurate with qualifications and experience.)

Estimated Benefit Value: $29,681 (Based on a traditional family benefit package), Paid Time Off - 104 hours of annual leave and 104 hours of sick leave per year, plus 12 paid holidays. Retention bonuses and raises available

Number of Openings: (1) Full-time, FLSA non-exempt, at-will position with benefits | Monday - Friday | 8:00 am to 5:00 pm

Physical Address: 7th District Court - Moab (125 East Center Street | Moab, UT 84532)

Benefits: This position is eligible for a full benefits package, including medical, dental, life, and long-term disability insurance, mental health care and services, education assistance, a retirement plan, 401(k) matching, paid parental and postpartum recovery leave, plus paid leave to include annual, sick, and holiday pay for all state and federal holidays. The State requires employees to receive their pay through direct deposit. If selected, you will receive more information about these benefit options and enrollment information through our onboarding process and during your first week or two on the job.

Criminal Background Check: You must successfully pass a criminal history check.

Driver’s License Requirements: Employees hired for this recruitment will be subject to the Driver Eligibility standards.

EEO STATEMENT: The State of Utah is an equal opportunity employer. Hiring is done without regard to race, color, religion, national origin, sex, orientation, gender identity, age or disability. The State provides reasonable accommodations to individuals with known disabilities in compliance with the Americans with Disabilities Act. For accommodation information or if you need special accommodations to complete this application process, please contact [e-mail]

Job Description The judicial assistant plays a critical role in the mission of the courts to provide an open, fair, efficient, and independent system for the advancement of justice under the law. In courthouse proceedings, judicial officers such as judges and commissioners hold the authority to deliver justice, and they delegate administrative responsibilities to courthouse leadership and staff to accomplish the work. Judicial assistants facilitate interactions between judges, attorneys, court patrons, and members of the public. They also manage and guide important administrative transactions such as processing legal documents, answering procedural questions, and otherwise providing support to those needing assistance during court proceedings. This position typically reports to a Judicial Case Manager and functions within a clerical judicial support team.

Example of Duties

• Assist court patrons, attorneys, and self-represented litigants in person, over the phone, via email, or during virtual court hearings.
• Safeguard and track exhibits received during court hearings.
• Process payments of fines, filing fees, and restitution payments.
• Prepare and distribute minute entries and orders as a Judge or Commissioner directs.
• Process case filings submitted to the court. These may be submitted electronically, by mail, or in person.
• Schedule hearings, facilitate in-person and virtual hearings, and notify parties and attorneys.
• Maintain a clear recording of court hearings.
• Assist the Judge or Commissioner in facilitating in-person and virtual court hearings.
• Communicate with allied agencies regarding court processes.
• Follow court rules and statutes.
• Perform other duties as assigned.

Typical Qualifications

• Bachelor's degree and two (2) years of experience in a professional office environment; OR Associate's degree and four (4) years of professional experience; OR a Paralegal Certificate and four (4) years of professional experience; OR 4 or more years of relevant experience.
• Ability to analyze information, solve problems, and make effective and informed decisions.
• Ability to function both independently and within teams.
• Ability to manage time effectively and transition between multiple tasks.
• Ability to work under pressure and meet deadlines.
• Attention to detail and strong organizational skills.
• Ability to manage competing priorities.
• Effective communication and customer service skills with a demonstrated ability to interact professionally with colleagues and court patrons.
• Intermediate writing skills include effective grammar, spelling, and punctuation.
• An understanding of legal procedures, rules, and processes is preferred.
• Proficiency in a technology-driven environment with intermediate to advanced computer skills.

Supplemental Information

• Travel is required throughout the district and court sites to attend meetings and trainings.
• Compensation may be adjusted commensurate with qualifications and experience.
• Applicants must submit a resume, cover letter, three professional references, and the results of a typing test completed within 3 days of application. Applications missing any of the required information will not be considered.