Jr. Application Configurator (Contractor Position)

MBTA; Boston (MA); Hybrid; USD 85,000 - 110,000; Part time

Benefits offered by this job

Hybrid work schedule

Office in Boston

Public transit benefits

Job summary

The MBTA is implementing a portable, field-accessible safety resource solution for frontline workers using Comply365, with mobile devices for field teams in a hybrid office setting.

This is a term-limited contractor role in Boston requiring in-office presence at least two days per week, focused on configurations, metadata taxonomies, and publishing workflows to enable safe, compliant mobile access for frontline staff.

Qualifications

• Bachelor’s degree in communications, organizational psychology, business, or related field.
• 3+ years configuring and performing system administration tasks for document management or COTS software.
• Experience designing metadata taxonomies and publication workflows for regulated content.
• Experience with BA teams, requirements traceability, and UAT.
• Excellent communication and facilitation across business and technical teams.

Responsibilities

• Design and implement system configurations in Comply365 under guidance.
• Build and maintain modular content structures, metadata schemas, permissions, and publishing rules.
• Configure smart forms, user views, and mobile delivery by frontline roles.
• Migrate content from PDFs/paper to mobile-optimized delivery.
• Participate in stakeholder interviews to understand vision.
• Collaborate with Analysts to validate workflows and requirements.
• Coordinate with Comply365 vendor consultants on design and rollout.
• Work with Accessibility, UX, and IT teams on UI design and integration.
• Partner with IT for SSO integration and data model alignment.
• Use PureIntel to design dashboards tracking access, compliance, and usage trends.
• Support KPI reporting through data models with the compliance team.
• Help define testing scenarios, conduct testing, and validate requirements.
• Act as ambassador for product and end users, promoting adoption and surfacing insights.
• Coordinate with contractors, outreach staff, MBTA stakeholders.

Skills

System configuration

Metadata taxonomy design

User empathy

Communication skills

Analytical mindset

Requirements traceability

Cross-functional collaboration

Education

Bachelor's degree in communications/organizational psychology/business

Tools

Comply365

DocuNet

PureIntel

ProAuthor

SharePoint

MS Office

Power Platform

REST/SOAP APIs

Visio

Job description

At the MBTA, we envision a thriving region enabled by a best-in-class transit system. Our mission is to serve the public by providing safe, reliable, and accessible transportation. MBTA’s core values are built around safety, service, equity, sustainability, culture, and accessibility, and each employee that works for the MBTA performs their roles based on our vision, mission, and values. This includes attendance, participation, and contribution in local safety committee meetings as needed.

Job Summary

The MBTA is working on supporting the frontline workforce by implementing a portable, field-accessible solution to centralized safety resources/rules/procedures/bulletins that govern their work and enable remote data collection replacing cumbersome processes enhancing safety and quality. The solution entails implementing Comply 365 software and delivering mobile devices to frontline workers.

This is a term-limited and project-specific contractor position that is not employed directly by the MBTA. This hybrid position requires being in the office at least two (2) days per week.

Duties & Responsibilities

• Under the guidance of the Configuration Lead, design and implement system configurations in Comply365 (DocuNet, PureIntel, ProAuthor, SafetyNet).
• Build and maintain modular content structures, metadata schemas, permissions, and publishing rules.
• Configure smart forms, user views, and mobile delivery based on frontline worker roles.
• Manage content migration from legacy systems and formats (PDF, paper) to mobile-optimized delivery.
• Participate in stakeholder interviews to understand vision
• Work closely with Business Analysts to understand validate and iterate on workflows and requirements.
• Collaborate with Comply365 vendor consultants on design and rollout phases
• Collaborate with System Wide Accessibility Specialists, User Experience Specialists, Business Analysts and End-Users on User Interface design and configuration.
• Partner with IT for SSO integration, interface support, and data model alignment.
• Leverage PureIntel to design dashboards for tracking document access, compliance, and usage trends.
• Collaborate with the compliance team to build data models supporting KPI reporting.
• Assist in defining testing scenarios, conducting testing, and validating business requirements
• Act as an ambassador for both the product and the end users—supporting tech adoption, surfacing practical insights, and lead with empathy on reported issues.
• Coordinate with other project team members including contractors, outreach staff, and MBTA stakeholders.

Additional responsibilities may include a focus on one or more departments or locations.

Minimum Requirements & Qualifications

• A bachelor’s degree from an accredited institution in communications, organizational psychology, business, or related field
• 3+ years of experience configuring and performing system administration tasks for document management systems or Commercial-Off-the-Shelf (COTS) software.
• Strong experience designing metadata taxonomies and publication workflows for regulated content.
• Experience working with Business Analysts and participating in requirements traceability and UAT.
• Excellent communication and facilitation skills across business and technical teams.
• Soft Skills
• Detail-oriented and organized; able to manage multiple configuration areas concurrently.
• Strong user empathy, particularly for mobile and field-based workers.
• An analytical mindset with ability to balance business needs and technical feasibility.

Preferred Experience & Skills

• Familiarity with federal and safety compliance documentation in rail, transportation, or similar fields
• Experience with Authoring tools, such as ProAuthor
• Understanding of digital content accessibility and mobile usability standards.
• Prior experience supporting or leading a Comply365 rollout for a large operational workforce.
• Exposure to Compliance Software, LMS integration or certification tracking solutions is a plus.
• Experience with the Power Platform (Power BI, Power Automate, Power Apps).
• Tools & Technologies
• Comply365 (DocuNet, PureIntel, ProAuthor, UserNet)
• Microsoft Power Platform (Power BI, Power Automate, Power Apps)
• SharePoint, Documentum (legacy content tools)
• REST/SOAP APIs for system integration
• Visio, MS Office, Teams

Job Conditions

• Ability to effectively read, comprehend, communicate, and respond to instructions, orders, signs, notices, inquiries, etc. in English.
• Be at least eighteen (18) years of age, except if participating in an approved high school internship / co-op program.
• Ability to commute to assigned work locations in the Boston, MA metro area, as required by the role.
• Ability to provide internal and external customers with courteous and professional experiences.
• Ability to work effectively, independently, and as part of a diverse workforce team (or supervise, if required).
• Ability to uphold the rights and interests of the MBTA while building and maintaining effective relationships with employees and co-workers.
• Ability to adhere to rules, regulations, collective bargaining agreements (if applicable), and policies of the MBTA, including the EEO, anti-discrimination, anti-harassment, and anti-retaliation policies.
• Have a satisfactory work record for the two (2) years immediately prior to the closing date of this posting (unless if current student or recent graduate), including overall employment, job performance, discipline, and safety records (infractions and/or offenses occurring after the closing of the posting and before the filling of a vacancy may preclude a candidate from consideration for selection).
• Ability to pass a Criminal Offender Record Information (CORI) check, comprehensive background screening, and / or medical Clinic screening, potentially including physical examination and drug and alcohol screenings.
• Ability to work all shifts and / or locations assigned, directed, or necessary for this position, including (for some transit / operations roles) up to twenty-four (24) hours per day, seven (7) days per week as necessary to accommodate severe weather conditions, emergencies, or any other circumstances that may potentially impact service or the safety of service.
• Intern / co-op staff must be enrolled full or part-time in an accredited educational program and maintain a cumulative GPA of at least 2.5 for the entire duration of the internship / co-op. Additionally, interns / co-ops must have valid work authorization and U.S. Social Security Number prior to starting pre-employment screenings / pre-boarding, working in their positions, and throughout the duration of their program.

Disclaimers And Definitions

• General Disclaimer: The statements contained in this job description are intended to describe a summary, general nature, and complexity of typical job functions and do not represent an exhaustive list of all duties, tasks, and responsibilities required of staff assigned to this position.
• Application Completion: It is each applicant’s responsibility to ensure application details are entered completely and correctly, including updated work and education histories (past and current). Incomplete applications may not be considered. Attachments do not substitute for application fields. The recruitment team does not have access to existing employee data / history.
• Application Deadlines: Applicants should apply as soon as possible, as the MBTA may stop considering applicants after a sufficiently large applicant pool is established.
• Work Environment: The physical demands and work environment characteristics described here-in are representative of those an employee may encounter while performing the essential functions of this job. Reasonable accommodations can be made to enable individuals with disabilities to perform essential functions. See job description for role-specific requirements.
• Work Eligibility: All employees must be legally authorized to work in the United States and on an unrestricted basis. The MBTA does not have an employer work sponsorship program. However, if you have unrestricted work authorization, or are sponsored by a separate entity, you are welcome to apply. Further, all persons hired will require a U.S. Social Security Number prior to starting the position and employees will be required to complete a Form I-9 to verify their identity and eligibility to work in the U.S.
• Interviews: Candidates should ensure they arrive on time, are prepared, can remain for the duration, and if remote, are in a quiet place without distraction, for the interview. Candidates who do not attend their interview without advance authorization, including an email confirmation of a rescheduled time/date from Human Resources, will be considered a no