Journal Clerk

Allegany County; Village of Belmont (NY); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Health insurance

New York State retirement plan

Job summary

Allegany County seeks a Journal Clerk in the Clerk of the Board’s Office to accurately record and report the actions of committees. You will assist the Clerk of the Board and provide support to the Board, committees, and Legislators.

The role requires taking and transcribing official proceedings, organizing records, and maintaining confidentiality. A degree or clerical experience is required, with a strong command of English and proofreading skills.

Qualifications

• Experience recording official proceedings and preparing reports.
• Proficiency with standard office software and report formatting.
• Strong grammar and proofreading abilities.

Responsibilities

• Prepare Boardroom for Legislative meetings and take minutes.
• Transcribe minutes and roll calls for committees.
• Prepare agendas and post information to the County website.
• Maintain accrual balances and distribution lists.
• Assist with document management and file maintenance.

Skills

Office practices

Transcribing

PC/software

Report writing

Organizational skills

English grammar

Proofreading

Confidentiality

Education

Associate's degree

Clerical experience 2 years

Tools

Personal computer

Job description

JOURNAL CLERK

There is an opening in the Allegany County Clerk of the Board's Office for the position of Journal Clerk.

Employment with Allegany County offers excellent benefits including affordable health insurance and membership in the New York State retirement plan.

Distinguishing Features of the Class:

This is an appointed position charged with the responsibility of accurately recording and reporting the actions of the Board of Legislators’ committees. Provides assistance to the Clerk of the Board. Does related work as required.

Typical Work Activities:

• Prepares Boardroom for Legislative meetings;
• Takes and transcribes minutes, roll call, records votes for committee meetings;
• Prepares agendas;
• Posts information to the County website;
• Maintains accrual balances for department employees;
• Maintains distribution lists;
• Assists with document management and file maintenance;
• Provides routine and special assistance to the Board, committees, Clerk of the Board, and individual Legislators as requested;
• Utilizes a personal computer and applications in the performance of duties;
• Maintains a current understanding of Allegany County policies on sexual harassment, equal employment, drug free workplace, and workplace violence prevention, actively promotes compliance with the policies, and reports acts of non-compliance to higher level manager or department head.

Full Performance, Knowledges, Skills, Abilities and Personal Characteristics:

Good knowledge of office practices and techniques including taking and transcribing official proceedings, utilizing a personal computer and software applications; and preparing reports; good organizational skills; thorough command of the English language including knowledge and use of proper grammar; skill in proofreading; ability to maintain confidentiality of discussions, claims, etc.

Minimum Qualifications:

A. An Associate's Degree OR
B. Two (2) years of clerical experience

Civil Service Jurisdictional Classification

Unclassified

This description is a representative summary of the major responsibilities and accountabilities performed by incumbents in this job title. The incumbent may not perform all of the specified duties nor are the listed examples exhaustive. Incumbents may be requested to perform related tasks other than those stated herein.