JJYS Office Specialist I-Slate Canyon Youth Center

United Trading Group; Provo (UT); On-site; USD 21,000 - 25,000; Full time

Job summary

Utah Division of Juvenile Justice and Youth Services (JJYS) in Provo, UT seeks an Office Specialist I for on-site support. You will manage purchasing, invoicing, data entry and calendar coordination while assisting families and youth in a juvenile justice setting.

The role emphasizes detailed data handling, professional communication and teamwork. A valid Utah driver's license is required. Background checks and drug testing are part of the process.

Qualifications

• One year of office support or basic accounting experience.
• Excellent communication and customer service skills.
• Attention to detail when reviewing documents and data entry.
• Organized and able to multi-task.
• Valid Utah driver's license.

Responsibilities

• Prepare and issue purchase authorizations and submit invoices for payment.
• Track accounts payable/receivable and perform basic accounting tasks.
• Provide customer service to clients, families and community partners.
• Answer calls and emails; maintain schedules and take minutes.
• Provide administrative support and maintain files and records.

Skills

Attention to detail

Communication skills

Customer service

Organized

Utah driver license

Tools

Google Calendar

Job description

JJYS Office Specialist I-Slate Canyon Youth Center

FT / PT Status – Full-Time
Benefits Eligibility–This position is eligible for a full benefits package.
Salary – $15.00
Remote Work / In-Office – In-Office / On-Site
Application Deadline – Continuous until filled

Key Responsibilities

• Prepare and issue purchase authorizations and submit invoices for payment
• Perform basic accounting tasks including tracking and accuracy checks of accounts payable/receivable
• Work with people in a manner which shows sensitivity, tact, and professionalism
• Answer and direct incoming phone calls and emails
• Provide customer service when clients, family or community partners come in
• Attend meetings and take minutes
• Perform data entry
• Use Google Calendar to track, schedule and coordinate meetings, appointments or other office activities
• Will be trained for 10 different programs: Purchasing/Searching from State Contracts, Bank Deposits, In come & outgoing Multi-phone lines, Assist families/youth in what their needs are, Invoices/Billings & Review to send in for payment, Inventory control, Fingerprinting Staff/Youth Background Checks on Placements, Incident Reports, keep up on office equipment and setting up interviews
• Provide administrative support
• Work with families and youth
• Maintain supply inventory and assist in purchasing supplies
• General office cleaning
• Maintain schedules
• Prepare and process documents
• Maintain files and record keeping systems
• Communicate information and ideas clearly, and concisely, in writing; read and understand information presented in writing
• Speak clearly, concisely and effectively; listen to, and understand, information and ideas as presented verbally

Qualifications

The Ideal Candidate

• Works independently and is able to use sound judgment.
• Has at least one year of work-related experience doing office support/basic accounting functions.
• Has excellent communication and customer service skills.
• Has attention to detail when reviewing documents and entering data.
• Organized and has the ability to multi-task
• Professional, responsible, friendly and able to work in a Juvenile Justice setting.
• Has general knowledge of office equipment.
• Has a valid Utah driver's license

Preference

• May be given to candidates who have advanced office skills or comprehensive knowledge of rules, regulations and policies within Juvenile Justice and Youth Services.
• May be given to candidates who have 19+ years of age
• May be given to candidates who have a Utah driver's license

About the Role

Location –
1991 S State
Provo, Utah, 84606
United States
Background Check Required – Yes
Drug Test Required –
Schedule Code – B - Competitive Career Service

Why You Should Join Our Team

In Utah, we believe hard work is important, but balance is essential. Finding work/life balance is a vital element to our culture. To find out more about WHY Utah, click here.
Other benefits may include:

• Job Stability: Enjoy the security and reliability of employment within a well-established organization.
• Career Growth: Develop valuable skills and gain opportunities for leadership within a large organization.
• Meaningful Work: Contribute to an important service that benefits the community and supports organizational goals.
• Supportive Work Environment: Be part of a team that values cooperation, strong work ethics, and mutual support.

The Agency

The Department of Health and Human Services is dedicated to providing care for individuals and families of Utah. Utah Division of Juvenile Justice and Youth Services (JJYS) provides a continuum of prevention, intervention, supervision and rehabilitation services and programs to youth offenders while assuring public safety. For more information on Juvenile Justice and Youth Services with the Department of Health and Human Services, please click here!

EEO Statement

The State of Utah is committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or Veteran status. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. For accommodations, please contact [phone].

Supplemental Information

• Only applicants invited to interview will be contacted.
• Has a valid Utah drivers license.
• Typically, the employee may sit comfortably to perform the work; however, there may be some walking; standing; bending; carrying light items; driving an automobile, etc. Special physical demands are not required to perform the work.