JFS Aide

Montgomery County; Kettering, Dayton (OH, OH); On-site; USD 32,000 - 42,000; Full time

Job summary

Not-for-profit agency seeks a receptionist/clerical assistant to support public assistance services. Under supervision, you will interview applicants, determine needs, and refer to the appropriate unit. You’ll handle documents, data entry, and ID card photo capture while assisting clients and maintaining records.

You’ll also support call center tasks, manage emails, process referrals, and help with scheduling, forms, and basic reporting. On-site position requiring a high school diploma.

Qualifications

• High school diploma or equivalent.
• Experience in customer service, office practices, and data entry.
• Basic familiarity with spreadsheets and database use.

Responsibilities

• Interview applicants to determine type of public assistance and schedule appointments.
• Provide or accept documents, scan/enter into agency systems.
• Answer phones, print documents, prepare reports and spreadsheets.
• Assist clients with accessing online case information and benefit services.
• Serve as first point of contact; manage reception area and direct inquiries.
• Support call center operations and route calls to correct departments.
• Monitor emails and respond to inquiries; document referrals and track cases.

Skills

Customer service

Data entry

Phone handling

Scheduling

Clerical tasks

Education

High school diploma or equivalent

Customer service certificate program (optional)

Tools

Microsoft Office

Job description

Under direct supervision from Job and Family Services Supervisor, Job and Family Services Manager or higher level administrator performs receptionist and clerical support services by interviewing applicants for public assistance to determine type of assistance desired and refers applicant to appropriate personnel and performs variety of clerical tasks related to completion and maintenance of case records which includes taking photographs of customers for purpose of identification cards and issuance of entitlement documents and determining eligibility for emergency assistance and entering and retrieving data via computer systems.

• Screen applicants to determine the type of public assistance requested and schedule appointments with the appropriate unit or team.
• Provide or accept documents from applicants or recipients, and scan or enter documents into agency systems.
• Perform clerical duties, including answering phones, printing documents, preparing spreadsheets, handling mail, completing required forms, and preparing reports.
• Assist clients in person with accessing online case information, phone systems, and benefit card service vendors. Retrieve and enter client data into the database, verify, and retrieve said data.
• Serve as the first point of contact for clients and visitors, maintain the reception and forms room area, and offer community resource information and assistance with inquiries.
• Support call center operations, answer incoming customer service calls, accurately route calls to the appropriate department or queue, provide case status updates, reschedule appointments, and enter phone messages into the agency database.
• Retrieve and respond to voicemails, return inquiry calls, and mail forms/applications upon request.
• Monitor various email boxes for incoming emails, ensuring all correspondence is addressed timely and assigned appropriately.
• Make appropriate and/or required cross-referrals to the proper agencies and document the referral in state/agency systems
• Track and assign cases and tasks utilizing spreadsheets, state/agency systems
• Attend required trainings, meetings, and workshops.

(Performs Related Duties as Required)

High school diploma or equivalent and three (3) months experience in customer service plus three (3) months experience in office practices and procedures, database use, and spreadsheets, or completion of customer service certificate program; ORalternative, equivalent evidence of the minimum class requirements.

Driving Requirement: Must maintain a current, valid United States driver’s license with an acceptable driving record.

Training and Development: N/A