IT Systems Lead

pilothq; San Francisco (CA); On-site; USD 110,000 - 140,000; Full time

Benefits offered by this job

Flexible vacation/time-off policy

All federal holidays observed

Competitive benefits package including

wellness benefits

Parental leave 100% pay for 12 weeks

401(k) plan

Job summary

Pilot’s IT Operations team in San Francisco maintains secure, reliable systems for a hybrid, in-office workforce. You will own day-to-day IT for the SF office, manage Okta and MDM, and support a growing AI-enabled operations stack.

You will collaborate with Security, Legal, People, and executives to provision access, maintain documentation, and improve incident response while delivering excellent employee support.

Qualifications

• 5+ years in IT, with a lead or sole admin role at a SaaS or similar technology company with a hybrid workforce.
• Deep hands-on Okta experience, including Workflows, complex authentication flows, and automations.
• AI-enabled and agile, using frontier AI tools to increase team and company efficiency.
• Experience managing Macs with an MDM; working knowledge of Windows.
• Comfortable owning AV, conference rooms, and events end to end.
• Familiar with SOC 2 and ISO27001 controls and a compliance platform like Drata or Vanta.
• Personable, patient, and methodical; people like asking you for help.

Responsibilities

• Run day-to-day IT for the SF office and provide remote support for the team: onboarding/offboarding, hardware, access requests, and helpdesk tickets.
• Administer Okta: app integrations, sign-on/MFA policies, and lifecycle automation.
• Manage Mac and Windows fleets through MDM (Kandji/Iru and Intune), including zero-touch deployment and compliance, and asset lifecycle.
• Administer Google Workspace and a wide range of SaaS tools (Slack, Zoom, GitHub, Dropbox, etc.).
• Own conference room and AV support: Zoom Rooms, scheduling displays, and some event setup.
• Support the development of the InfoSec program, including SOC2 and similar certifications: evidence gathering, IT related remediation, and internal audits.
• Administer and support an enterprise AI stack: Manage permissions, connectors, and capabilities for tools like ChatGPT or Claude for Enterprise.
• Support office networking: Wi-Fi, firewall/VPN, some DNS and troubleshooting.
• Maintain documentation, runbooks, and asset inventory.

Skills

IT Experience

Okta

AI/Automation

AV & Rooms

SOC2/ISO27001 knowledge

Tools

Okta

Kandji/Iru

Intune

Google Workspace

Slack

Zoom

GitHub

Dropbox

ChatGPT for Enterprise

Claude for Enterprise

Job description

The Role

IT Operations at Pilot is a small team that supports our employees across our San Francisco and Nashville offices and a hybrid workforce. The IT team owns the systems that keep the company running and secure: identity, devices, email, conference rooms, and the SaaS stack. This is an individual contributor role reporting into Director of Security & IT operations, working closely with Security, Legal, People, and executive teams.

This role is the day-to-day owner of IT for the SF office and the primary point of contact for employees who need help. That includes our IT ticket queue and also running the systems behind them: Okta, our MDM (Kandji/Iru), Google Workspace, and the automations that provision and deprovision access. Pilot is moving quickly toward AI-assisted operations, and a growing part of this job is administering those tools and fostering an AI forward culture.

The role requires hands-on experience with our tech stack, real comfort with AV and networking, familiarity with SOC 2 controls and evidence, and the aptitude to grow. It also requires someone who works well with people. This person is on the front lines every day, sitting alongside coworkers to solve problems and provide the support and tools to allow everyone to perform their best.

This is a full-time in-office role based in our San Francisco office.

Key Responsibilities

• Run day-to-day IT for the SF office and provide remote support for the team: onboarding/offboarding, hardware, access requests, and helpdesk tickets
• Administer Okta: app integrations, sign-on/MFA policies, and lifecycle automation
• Manage Mac and Windows fleets through MDM (Kandji/Iru and Intune), including zero-touch deployment and compliance, and asset lifecycle
• Administer Google Workspace and a wide range of SaaS tools (Slack, Zoom, GitHub, Dropbox, etc.)
• Own conference room and AV support: Zoom Rooms, scheduling displays, and some event setup
• Support the development of the InfoSec program, including SOC2 and similar certifications: evidence gathering, IT related remediation, and internal audits
• Administer and support an enterprise AI stack: Manage permissions, connectors, and capabilities for tools like ChatGPT or Claude for Enterprise
• Support office networking: Wi-Fi, firewall/VPN, some DNS and troubleshooting
• Maintain documentation, runbooks, and asset inventory

About You

• 5+ years in IT, with at least 2 as a lead or sole admin at a SaaS or similar technology company with a hybrid workforce
• Deep hands-on Okta experience, including Workflows, complex Authentication flows, and other automations
• AI enabled and agile, utilizing the frontier AI tools to increase efficiency for the team and company
• Experience managing Macs with an MDM; working knowledge of Windows
• Comfortable owning AV, conference rooms, and events end to end
• Familiar with SOC 2 and ISO27001 controls and a compliance platform like Drata, Vanta
• Personable, patient, and methodical; people like asking you for help

[SF Office requirement]

Nice to Have

• Direct experience with InfoSec related initiatives such as SOC2, ISO27001, NIST, FedRAMP
• Hands-on experience deploying AI agents for IT or Operational workflows, familiarity with MCP connectors and permissions, agent identity management and governance
• GitHub Enterprise, developer tooling administration, Cloud IAM experience, or similar developer support experience
• Prior fintech or regulated-industry experience
• Relevant certs (Okta, Jamf/Kandji, Network+/Security+)

About Pilot

Pilot launched in 2017 to bring the back office into the modern era. Pilot provides small businesses with dedicated finance experts - which Pilot hires as full-time, U.S.-based employees - who learn the ins-and-outs of their business. Pilot integrates directly with the billing, banking, expense, and payroll systems customers already use. With a special blend of custom software and expert bookkeepers, Pilot delivers accurate, consistent bookkeeping and financial management and tax services that give entrepreneurs the freedom to focus on their business.

Pilot has over 3,000 customers and has raised over $170 million in financing from Sequoia, Index Ventures, Stripe, Bezos Expeditions, and Whale Rock. Our investors also include a long list of world-class entrepreneurs, including Patrick and John Collison, Drew Houston, and Diane Greene. Our most recent funding round doubled our valuation to $1.2 billion - Meet Fintech's Newest Unicorn .

Why Pilot?

We invest in our employees' development and happiness because our employees are the keys to our success and ensuring happy customers.

The opportunity to join a seasoned founding team that has led companies through two prior successful startups and acquisitions (by Oracle and Dropbox).

• Flexible vacation/time-off policy
• All federal holidays are observed
• Competitive benefits package including additional wellness benefits
• Parental leave for birthing or non-birthing parents - 100% pay for 12 weeks
• 401(k) plan