IT Systems Analyst and Automation Specialist - (Job ID: 1537)

Colonna's Shipyard, INC; Norfolk (VA); On-site; USD 69,000 - 93,000; Full time

Benefits offered by this job

Medical/dental/vision options

401k with match

Paid holidays and PTO

Job summary

Colonna's Shipyard, Inc. in Norfolk, VA seeks an IT Systems Analyst and Automation Specialist to design, develop, support, and improve business systems and workflows.

This role focuses on Microsoft Power Automate, SharePoint Online, Forms, Lists, and related Power Platform solutions for internal processes. The successful candidate will work with business stakeholders to translate manual processes into technical solutions, maintain reliable automations from design through testing and deployment,

Qualifications

• Bachelor's degree in IT or related field; equivalent relevant experience may be considered.
• Experience analyzing business processes and translating requirements into technical workflows or system solutions.
• Hands-on experience building and supporting Microsoft Power Automate workflows.
• Hands-on experience configuring SharePoint Online lists, libraries, columns, views, permissions, and supporting structures.
• Experience with Microsoft Forms and Microsoft Lists.
• Understanding workflow design concepts including approvals, conditions, loops, variables, expressions, connectors, error handling, logging, and notifications.
• Ability to test solutions, troubleshoot automations, perform root cause analysis, and document corrective actions.
• Ability to create clear technical documentation, process maps, user instructions, and support procedures.
• Strong analytical, organizational, communication, and stakeholder-management skills.
• Ability to manage multiple projects and production support priorities while delivering accurate, supportable work.
• Ability to explain technical solutions, limitations, risks, and decisions to non-technical stakeholders.

Responsibilities

• Document current processes with internal stakeholders and identify automation opportunities.
• Design, build, test, deploy, and maintain Power Automate flows for intake, data collection, approvals, notifications, and records updates.
• Create and maintain Forms, SharePoint sites, lists, libraries, views, and permissions supporting automated processes.
• Develop clear approval workflows with status tracking, routing, notifications, timeouts, and audit history.
• Establish workflow development standards for naming, connections, ownership, accounts, variables, logging, and testing.
• Monitor production automations; investigate failures; perform root cause analysis and communicate resolutions.
• Maintain inventory of forms, flows, lists, owners, connections, environments, and support contacts.
• Create technical documentation, process maps, test scripts, and end-user instructions.
• Coordinate user acceptance testing with process owners; ensure requirements are met.
• Support migration to shared ownership models to reduce risk and improve continuity.
• Use PowerShell, SQL, APIs, and connectors to extend automation capabilities.
• Support Power Apps, Power BI, Power Query, and other 365 solutions as part of approved processes.
• Coordinate with IT staff, vendors, and stakeholders on integrations with Microsoft 365, Deltek Costpoint, ticketing, and reporting systems.
• Provide advanced technical support and knowledge transfer for automation solutions and SharePoint configurations.
• Prepare project updates, health reports, risk summaries, and leadership recommendations.
• Follow IT change management, least privilege, data retention, documentation, and cybersecurity requirements.

Skills

Power Automate

SharePoint Online

Forms

Lists

Power Platform

Power Apps

Power BI

Documentation

Stakeholders

Analytical

Education

Bachelor's degree in Information Technology / CS / IS / Analytics

Tools

PowerShell

SQL

REST APIs

JSON

HTML

Job description

*U.S Citizenship required for most positions.

Position:IT Systems Analyst and Automation Specialist - (Job ID: 1537)

Location: Norfolk, VA

Job Id:1537

# of Openings:1

IT Systems Analyst and Automation Specialist

Purpose:

Colonna's Shipyard is seeking a detail-oriented IT Systems Analyst & Automation Specialist to design, develop, support, and continuously improve business systems and workflow automations. This position serves as the primary technical resource for Microsoft Power Automate, SharePoint Online, Microsoft Forms, Microsoft Lists, and related Power Platform solutions used to support internal business processes.

The successful candidate will work directly with business stakeholders to understand operational requirements, translate manual processes into supportable technical solutions, and maintain reliable automations from initial design through testing, production deployment, documentation, monitoring, and ongoing support.

Colonna's Shipyard is a leading provider of ship repair, fabrication, and overhaul services to the maritime industry. With a commitment to safety, quality, and innovation, we continuously strive to deliver exceptional service to our clients. This full-time, onsite position may require occasional flexibility in working hours as well as hours beyond a standard workweek to accommodate business needs.

ESSENTIAL DUTIES AND KEY RESPONSIBILITIES:

Key responsibilities include:

• Partner with internal departments to document current processes, identify requirements, define future-state workflows, and prioritize automation opportunities.
• Design, build, test, deploy, and maintain Microsoft Power Automate cloud flows supporting request intake, data collection, approvals, notifications, task routing, reminders, escalations, and record updates.
• Create and maintain Microsoft Forms, SharePoint Online sites, lists, libraries, views, columns, content structures, and permissions that support automated business processes.
• Develop clear and supportable approval workflows, including status tracking, department-based routing, requester and approver notifications, timeout handling, exception paths, and audit history.
• Establish workflow development standards for naming, connections, ownership, service accounts, variables, comments, error handling, logging, notifications, testing, and production release.
• Monitor production automations, investigate failed flow runs, perform root cause analysis, correct defects, and communicate service impacts and resolutions to stakeholders.
• Maintain a controlled inventory of forms, flows, SharePoint lists, owners, connections, dependencies, environments, and support contacts.
• Create and maintain technical documentation, process maps, solution designs, test scripts, support procedures, change records, and end-user instructions.
• Conduct peer reviews and functional testing before production deployment; coordinate user acceptance testing with process owners and verify that business requirements are met.
• Support migration of individually owned automations to approved shared, service, or enterprise ownership models to reduce operational risk and improve continuity.
• Use PowerShell, SQL, APIs, expressions, and approved connectors when needed to extend automation capabilities, integrate systems, or simplify complex workflow logic.
• Support Power Apps, Power BI, Power Query, and other Microsoft 365 solutions when they are part of an approved business process or automation project.
• Coordinate with internal IT staff, vendors, application owners, and business stakeholders on integrations involving Microsoft 365, Deltek Costpoint, ticketing, reporting, shared mailboxes, and other business systems.
• Provide advanced technical support and knowledge transfer for automation solutions, SharePoint configurations, and related business applications.
• Prepare project updates, solution health reports, risk summaries, and recommendations for leadership and business process owners.
• Follow IT change management, least-privilege access, data retention, documentation, and cybersecurity requirements when designing or modifying solutions.

REQUIRED QUALIFICATIONS:

• Bachelor's degree in Information Technology, Computer Science, Information Systems, Business Analytics, or a related field; equivalent relevant experience may be considered.
• Professional experience analyzing business processes and translating requirements into technical workflows or system solutions.
• Hands-on experience building and supporting Microsoft Power Automate workflows.
• Hands-on experience configuring SharePoint Online lists, libraries, columns, views, permissions, and supporting structures.
• Experience with Microsoft Forms and Microsoft Lists.
• Working knowledge of workflow design concepts including approvals, conditions, loops, variables, expressions, connectors, error handling, logging, and notifications.
• Ability to test solutions methodically, troubleshoot failed automations, perform root cause analysis, and document corrective actions.
• Ability to create clear technical documentation, process maps, user instructions, and support procedures.
• Strong analytical, organizational, communication, and stakeholder-management skills.
• Ability to manage multiple projects and production support priorities while delivering accurate, supportable work.
• Ability to explain technical solutions, limitations, risks, and decisions to non-technical stakeholders.

PREFERRED QUALIFICATIONS:

• Experience with Power Apps, Power BI, Power Query, Dataverse, Teams approvals, and Microsoft 365 administration.
• Experience using PowerShell, SQL, REST APIs, JSON, HTML, or adaptive card/markdown formatting in workflow solutions.
• Experience with Deltek Costpoint, ERP systems, reporting tools, shared mailbox automation, or ticketing integrations.
• Experience managing Power Platform environments, solutions, connection references, service accounts, data loss prevention policies, or application lifecycle practices.
• Experience supporting workflow automation in manufacturing, ship repair, government contracting, or another regulated environment.
• Microsoft Power Platform, Microsoft 365, SharePoint, business analysis, or project management certifications.

Travel Requirements:

Physical Requirements:

• Sit, Stand, Walk, Bend, Squat, Climb, Reach, Push and Pull, Stoop, Crawl, Kneel, Balance, Lift and Carry various objects and equipment.
• General office environment. Work is generally sedentary in nature but may require standing and walking for up to 50% of the time.
• Specific vision abilities required by this job include close vision, peripheral vision, and the ability to adjust focus.
• Work is generally performed within an office environment, with standard office equipment available, but also requires safe navigation and regular partnership with operations teams within shipyard/industrial environments.
• Movement through the yard often requires personal protective equipment.
• Lighting and temperature are adequate and there is minimal exposure to unpleasant conditions caused by noise and dust.

Respect, Pride, Truth, Family – These are our VALUES and the guidelines that make us a leader in our industry. We are pleased and confident in stating that our skilled employees are among the most respected experts in the ship repair industry.

Colonna’s Shipyard, Inc. is proud to be an Equal Employment Opportunity employer. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.

Additionally, Colonna’s Shipyard provides a variety of benefits to support your best health, wellness, and future, to include medical/dental/vision options, company paid disability insurances, 401k with match, legal services, as well as company paid holidays and paid time off (PTO).

Pay Range: $68,960 - $93,299

Determination of base salary considers various factors, including but not limited to scope of responsibility, candidate’s relative and specific experience, education level, key skills, as well as other business considerations. The company also provides a variety of benefits to support employees’ best health and wellness. Additionally, the company offers a 401k retirement program with match, paid holidays, and competitive paid time off (PTO)