IT Project & Portfolio Manager - Des Moines, IA

STI; Des Moines (IA); On-site; USD 90,000 - 120,000; Part time

Job summary

Iowa Division of Information Technology (DoIT) in Des Moines, IA is seeking an IT Project & Portfolio Manager to join the PMO. This role oversees governance, scheduling, staffing, procurement, and funding requests for multiple IT projects, reporting status across a common framework.

The PMO will require clear communication across business and platform teams, adherence to governance, and the ability to adapt to changing priorities in support of Iowa citizens and DOM programs.

Qualifications

• Direct management of system integration projects.
• Experience managing stakeholder expectations and priorities.
• Experience working within a project governance structure (methodology, templates, reporting).
• Extensive experience planning, managing and tracking multiple major impact projects.
• Strong process development skills with the ability to learn and formalize procedures.
• Strong process and gap analysis skills.
• Excellent project management skills with multitasking in cross-functional environments.
• Experience collaborating with business users to gather and document requirements.
• Ability to prioritize and manage multiple projects and activities simultaneously while meeting deadlines.

Responsibilities

• Operate within a project governance structure using required templates and reporting.
• Collaborate with business and IT teams to drive initiatives.
• Work with limited supervision to meet deadlines in a fast-paced environment.
• Motivate team and manage scope to deliver minimum viable products.
• Track progress, update schedules, and escalate issues as needed.
• Provide insights to improve portfolio, project, and program management.
• Conduct project meetings and communicate status to stakeholders.

Skills

Direct management

Stakeholder management

Governance experience

Project planning & tracking

Process development

Gap analysis

Cross-functional leadership

Requirements gathering

Multi-project prioritization

Job description

IT Project & Portfolio Manager

Des Moines IA 50309
7+ Months

Description

The PM will be part of a PMO team responsible for all aspects of IT project governance, assessment, management, and control.

Limit submittals to local/regional candidates who can work onsite 2-3 days/week. Agencies who misrepresent a candidates location will be disqualified from the selection process.

The Division of Information Technology (DoIT) provides adaptable, secure, and cost-effective technology services and solutions for the Department of Management [DOM] and its Partners. We manage all State of Iowa Executive Branch IT assets, projects, and resources, as well as providing technology and expertise to support Iowa’s citizens and families. DOM DoIT does this by consistently delivering top tier performance and value to citizens as a trusted partner and service provider.

DoIT is committed to the pursuit of creative and innovative solutions that enable our agency to help Iowans achieve healthy, safe, stable, and self-sufficient lives through the programs and services we provide. We strive for an IT culture that identifies the newest, most effective solutions through discovery, open discussion and collaboration. We have fun together, care about each other, and take pride in the solutions we provide. We believe in continuously optimizing our processes, refining our solutions, and improving ourselves for the benefit of the Iowans we serve.

The project manager will be responsible for adhering project management governance on multiple current and future projects. Additionally, the PM will be accountable for generating project schedules, identifying/staffing needed resourcing, completing the procurement of vendor products / implementation services, and submitting funding requests as required. The PM will manage the delivery efforts and report status of each within a common project reporting mechanism. The PM will work with multiple business and platform areas across the State, potentially including upper-level state government committees. The Project Manager will conduct project meetings and is responsible for project tracking and analysis, ensuring adherence to quality standards and project deliverables.

The PM will be part of a PMO team responsible for all aspects of IT project governance, assessment, management, and control. The ability to gather and define requirements; build a project plan; identifying resource needs; and transparent, clear communications across all levels of stakeholders. Essential is the ability to multi-task on continually changing and morphing priorities as prescribed by leadership in response to department and legislative direction.

Duties

• Ability to work within a project governance structure (methodology, required templates and reporting)
• Ability to interact with, educate, learn from, and drive business and IT teams.
• Ability to work effectively under very broad direction with general supervision.
• Ability to motivate team and meet deadlines in a fast-paced and challenging environment.
• Ability to gather and organize multiple simultaneous complex business process scenarios.
• Ability to break down complex tasks into actionable work items, sequenced appropriately.
• Ability to manage scope creep with a focus on delivering a minimum viable product.
• Excellent organizational, presentation, interpersonal and team building skills.
• Excellent time management and project planning/strategizing skills
• Strong verbal and written communication skills
• Demonstrated experience with managing client expectations, implementing service improvement initiatives.
• Demonstrated experience managing multiple parallel work efforts.
• Track project progress, monitor and modify project schedules and provide status updates to project team. Escalate issues to management and/or appropriate leadership as appropriate.
• Provide insight and knowledge into improving processes related to portfolio, project and program management.
• Other duties or tasks as assigned by management.

Required Skills

• Direct management of system integration projects.
• Experience managing stakeholder expectations and priorities.
• Experience working within a project governance structure (methodology, required templates and reporting).
• Extensive experience with planning, managing and tracking multiple major impact projects.
• Strong process development skills, w/ the ability to learn and understand concepts in order to interpret, document and formalize procedures.
• Strong process and gap analysis skills.
• Excellent project management skills, w/ the ability to multitask and manage multiple tasks with changing priorities in a cross-functional environment.
• Demonstrated experience with working with business users to gather and document business requirements.
• Demonstrate ability to prioritize and manage multiple projects and project activities simultaneously while meeting established deadlines.