IT Project Coordinator

Pacific Office Automation; United States; On-site; USD 70,000 - 100,000; Full time

Job summary

Pacific Office Automation is looking for a Project Coordinator for our Beaverton, OR team. You will oversee server deployment, migration and service implementation projects while collaborating with customers, sales engineers and project engineers to ensure on-schedule delivery.

The role requires a bachelor's degree in CS/IT and 5 years in MSP environments, with strong organizational and communication skills and the ability to manage multiple projects in a fast-paced setting.

Qualifications

• Bachelor's degree in Computer Science, Information Technology or related field.
• 5 years of experience in an MSP environment.
• 5 years of project coordination or scheduling experience.
• Strong organizational, communication and interpersonal skills.
• Ability to balance technical knowledge with relationship management.

Responsibilities

• Maintain and monitor project plans, schedules, timelines, budgets and expenditures.
• Coordinate and manage multiple server deployment and implementation projects for customers.
• Organize, attend and participate in stakeholder and project meetings.
• Document meeting minutes, key decisions, action items and follow up activities.
• Prepare presentations and other materials for project meetings.
• Track project milestones and ensure deadlines are met.
• Complete project tasks and provide support throughout the project lifecycle.
• Ensure projects follow established frameworks, processes and documentation standards.
• Identify and assess project risks and issues and provide solutions.
• Coordinate training and mentorship between teams and technical staff.

Skills

Organizational skills

Communication

Interpersonal skills

Time management

Relationship management

Education

Bachelor's degree in Computer Science or Information Technology

Job description

About Pacific Office Automation

Pacific Office Automation POA is the largest independently owned document imaging and technology dealer in the nation Since 1976 we have grown to more than 30 branches across 11 western states OR WA CA AZ NM NV UT ID CO TX and HI With more than 40 years of experience in office equipment technology and managed IT services our continued growth and strong reputation have helped us build lasting relationships with leading manufacturers including Canon Sharp Konica Minolta HP Ricoh Lexmark and many others At Pacific Office Automation we offer a collaborative environment with opportunities for professional growth competitive benefits and a team of passionate professionals who are committed to helping one another succeed We strive to be a long term employer by investing in our employees through ongoing training professional development and industry certifications We also believe that every employees voice matters Regardless of seniority or tenure we encourage our team members to share ideas ask questions and contribute to our continued success.

Position

Our growing Managed Services Provider MSP division is seeking a Project Coordinator to join our team in Beaverton OR The Project Coordinator will oversee and coordinate server deployment migration and service implementation projects while working closely with customers technical teams sales engineers and project engineers to ensure projects are completed successfully and on schedule

Essential Job Duties

• Maintain and monitor project plans schedules timelines work hours budgets and expenditures
• Coordinate and manage multiple server deployment and implementation projects for customers
• Organize attend and participate in stakeholder and project meetings
• Document meeting minutes key decisions action items and follow up activities
• Prepare presentations and other materials needed for project meetings
• Track project milestones and ensure deadlines are met
• Complete project related tasks and provide support throughout the project lifecycle
• Ensure projects follow established frameworks processes and documentation standards
• Identify and assess project risks and issues and provide solutions when appropriate
• Chair and facilitate project meetings when needed and distribute relevant information to stakeholders
• Coordinate internal and external resources including both technical and non technical teams
• Work directly with customers to define and execute project plans
• Communicate change management plans project priorities timelines and expectations
• Develop project processes and procedures for server migrations and service implementations
• Manage client relationships and establish clear customer expectations throughout implementation and migration projects
• Collaborate with Technical Account Managers Sales Engineers and Project Engineers to coordinate deliverables and meet project deadlines
• Maintain accurate project documentation in accordance with project management best practices including meeting minutes project plan updates and weekly status reports
• Document functional and technical specifications for delivered solutions
• Analyze create and review Statements of Work SOWs and project change requests
• Contribute to the continuous improvement of Pacific Office Automations project management processes and practices
• Coordinate training and mentorship between teams and technical staff
• Utilize the companys project management platform to manage resources tasks timelines and the overall project lifecycle

Qualifications

• Bachelors degree in Computer Science Information Technology or another computer related field
• 5 years of experience working within a Managed Service Provider MSP environment
• 5 years of project coordination andor scheduling experience
• Strong organizational communication and interpersonal skills
• Ability to effectively balance technical knowledge with strong relationship management and communication skills
• Ability to manage multiple projects priorities and deadlines in a fast paced environment
• Strong attention to detail and follow through

Benefits

• Advancement and growth opportunities including leadership opportunities
• Collaborative team oriented work environment
• Medical dental vision and life insurance
• 401k with company match
• Paid time off vacation and sick leave
• FSA programs

Our Commitment to Diversity and Inclusion

Pacific Office Automation is proud to be an equal employment opportunity employer

All qualified applicants will receive consideration for employment without regard to race color national origin ancestry gender sexual orientation gender expression or identity age religion veteran status or any other characteristic protected by law

We celebrate our employees differences because we know that diversity makes us stronger

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