IT Office Administrator

Largo; Florida; On-site; USD 24,000 - 35,000; Full time

Job summary

Largo is seeking an independent, advanced administrative professional to manage daily operations, project support, and services for the Department Director. You will exercise substantial judgment within established policies, maintain critical records, coordinate calendars and travel, prepare correspondence, and assist executives in achieving department goals.

This role is essential to delivering high performance operations for the City, requiring collaboration, attention to detail, and proactive

Qualifications

• High School Diploma or GED plus 5 years of related admin experience
• Bachelor’s Degree in a business-related field is preferred
• Valid Driver’s License is required

Responsibilities

• Provide leadership and manage daily administrative operations
• Coordinate records, filing, and project management files
• Support executive manager and department staff with data entry and reports
• Schedule meetings, travel, and calendar management
• Respond to inquiries and ensure policy compliance

Skills

Executive support

Records management

Calendar coordination

Project management

Policy compliance

Education

High School Diploma or GED

Bachelor’s Degree (preferred)

Valid Driver’s License

Tools

Microsoft Office

Workday

Job description

Please note that applications must be completed and submitted by 11:59 pm ET on the day prior to the close date listed on the job posting.

Mission

Provide Superior Services that Inspire Community Pride

Vision

To be the Community of Choice in Tampa Bay

Values

Integrity, Collaboration, Passion, Creativity

Largo’s commitment to a High Performance Organization (HPO) model builds a flexible and resilient organization that intentionally builds leadership capacity at all levels of the organization.

CITY OF LARGO… Naturally A GreatPlace to Work!

Closing

Continuous

Salary

$21.53 hourly rate

Job Summary

This is an independent, advanced, technical position responsible for daily administrative operations, projects as assigned by the Department Director, and services of the Department. Employees in this class exercise considerable independent judgment while following established policies and procedures. General supervision is received from executive management.

ESSENTIAL DUTIES AND RESPONSIBILITIES

All employees share components of leadership, management, technical, and team skills to assist in making the City of Largo the community of choice in Tampa Bay.

Leadership

• Demonstrates an understanding and reflection of the City’s mission, vision, and values and a commitment to achieve organizational goals aligned with the City’s strategic plan

• Champions a high performance work culture that encourages and embraces new ideas, develops individuals and welcomes and encourages diverse perspectives

• Articulates strategic and innovative thinking and provides clarity to deliver superior services

• Approaches the job with enthusiasm and curiosity to promote a solutions-oriented work culture

Management

• Effectively manages assignments and priorities to ensure the fulfillment of projects, tasks, and responsibilities

• Follows suggested procedures to assure the highest standards of risk management, employee safety and risk avoidance

• May supervise subordinate staff

Technical

• Acts as a liaison with other departments, professional individuals/groups, and the public in matters pertaining to office programs or operations, and conveys information among division/department personnel using the most effective method

• Responds to questions/complaints, researches problems, initiates problem resolution, and brings to conclusion

• Manages and coordinates the records and filing system to be the most efficient and effective, using all available technology, with a focus on records automation; manages and organizes paper and electronic project management files

• Provides administrative support to executive manager and department personnel; inputs, accesses, retrieves, and manages data to and from the City computer system

• Manages and coordinates department information flow to be the most efficient and effective, using all available technology

• Conducts research on technical information and compiles routine and special reports

• Prepares forms independently and composes letters and memorandum for executive management signature

• Responds to routine correspondence within established guidelines

• Responsible for projects/programs as given by executive management, and for details and completion of project/program

• Engages in department’s daily events and must be able to participate in creative solutions to any challenges that may arise

• Anticipates departmental needs and plans accordingly

• Performs research for department and is resourceful in finding solutions

• Processes departmental documentation in accordance with City policies and procedures (i.e. payroll, training, and purchasing)

• Researches products/prices with vendors and obtains competitive price quotes; enters purchase order and blanket purchase order data into computer system, and maintains purchasing records

• Manages the department’s calendar and mail, plans and schedules meetings, conferences and travel arrangements, and sees that the executive manager is fully briefed on matters to be considered

Team Skills

• Supports honest and transparent decision-making

• Collaborates with all team members in a way that builds upon ideas and takes personal accountability and ownership of projects, roles, and assignments

• Openly exhibits a positive attitude, in words and action, and encourages others to do the same

Performs related work as required.

EMERGENCY RESPONSE STATUS

As a condition of employment, City of Largo employees will be required to work as directed during an undeclared and/or a declared emergency. All employees are subject to recall around the clock for emergency response operations, which may require irregular work hours, work at locations other than the normal work location, and may include duties other than those specified in the official job description.

MINIMUM QUALIFICATIONS

Education and Experience

• High School Diploma or general education diploma (GED) and five (5) years of directly related, high volume administrative experience, or an equivalent combination of training and experience

• Bachelor’s Degree in a business related field from an accredited college or university is preferred

• Valid Driver’s License

Knowledge, Skills, and Abilities

• Proficiency with business software such as Microsoft Office products and Workday

• Considerable knowledge and understanding of business English, spelling, punctuation, and mathematics, office practices and procedures, and project management theories and practices

• Knowledge of basic accounting practices

• Skilled in the application of research practices, modern administrative techniques, and the use of office applications and communicating

• Ability to establish and maintain effective working relationships with employees, elected officials, vendors, and the public

• Ability to

WORK ENVIRONMENT & PHYSICAL REQUIREMENTS

Work Environment

98% inside a climate controlled building, 2% outside which may include driving.

Physical Requirements

The essential functions of the job require: sitting approximately six (6) hours per day, standing approximately one (1) hour per day, and walking approximately one (1) hour per day. The job also requires frequent: fine manipulations, reaching, grasping, and repetitive motion, and lifting/carrying objects weighing up to 15 pounds; with occasional bending/stooping, and lifting/carrying objects weighing up to 25 pounds. On rare occasions the work requires climbing, crawling, kneeling, pulling, and pushing.

Sensory Requirements

Hearing: Ability to understand what others are saying in normal conversation and on the telephone. Speaking: Ability to communicate orally with others and speak effectively on the telephone. Seeing: Ability to see and read computer monitor and calculator screens, read fine and/or normal print, and drive.

Driving Requirements

Requires occasional driving and possession of a valid Florida Driver’s License.

Technology

The work requires ability to operate telephones, smart phones, tablets, photocopiers, printers, desktop and/or laptop computers, calculators and all associated software. The work also requires proficiency with computer hardware and software programs including word, spreadsheet and/or database applications, internet applications, and database management.

IMPORTANT INFORMATION

No - DRUG TESTING

(Safety Sensitive)

No - CHILDCARE FINGERPRINTING

Yes - CREDIT CHECK

Yes - FDLE AND CJSTC SECURITY CLEARANCE

As mandated by the FDLE, CJSTC and the Largo Police Department, this position may be subject to additional security clearances due to access to the police department facility or police department’s electronic data.