IT Executive Assistant

Williamson County; Georgetown (TX); On-site; USD 55,000 - 75,000; Full time

Job summary

Williamson County is seeking an experienced executive assistant to provide high-level administrative support to the Chief Information Officer and Technology Services leadership. You will manage communications, scheduling, and documentation while coordinating with county personnel and external stakeholders.

The role requires a Bachelor’s degree and 2 years of senior-level admin/PM experience or equivalent, with strong IT/process knowledge and proficiency in Microsoft Office.

Qualifications

• Bachelor’s degree and two (2) years of senior-level administrative and project management experience OR an equivalent combination of education and experience
• Knowledge of IT processes and/or County government
• Working knowledge of Microsoft Office Suite

Responsibilities

• Serve as liaison to executive leadership and county personnel
• Coordinate calls, visitors, emails, meetings, and inquiries
• Attend leadership and project meetings and participate as needed
• Inform the executive leadership team on departmental and Countywide issues
• Plan and execute special projects and events in collaboration with others
• Reviews and approves timesheets and coordinates time off for office staff
• Creates, proofs, and edits documents, spreadsheets, slide decks, and other communications
• Tracks projects and status
• Conducts research independently or under the direction of the executive leadership team

Skills

Executive support

Liaison

Project management

Communication

Education

Bachelor’s degree

Equivalent combination of education and experience

Tools

Microsoft Office Suite

Job description

Reporting directly to the Chief Information Officer (CIO), responsible for providing executive administrative support for the executive leadership team directly to the Technology Services Department while using independent judgment.

• Serves as the executive leadership team’s liaison to other county personnel
• Serves as liaison for the executive team by facilitating and coordinating phone calls, visitors, emails, meetings, and inquiries
• Attends leadership and project meetings and participates when necessary
• Informs the executive leadership team on departmental and Countywide issues
• Represents the executive leadership team at events such as meetings and committees when necessary
• Communicates regularly with other County employees
• Assists with budgetary issues and tracks expenditures
• Coordinates department feedback and performance monitoring
• Reviews and approves timesheets and coordinates time off for office staff
• Creates various reports and presentations for the executive leadership team as needed
• Creates, proofreads, and edits documents, spreadsheets, slide decks, and other communications
• Tracks projects and status
• Conducts research independently or under the direction of the executive leadership team
• Plans and executes special projects and events in collaboration with others
• Performs special duties as assigned

ORGANIZATION RELATIONSHIPS

• Reports directly to – Chief Information Officer
• Direct Reports – No

PHYSICAL DEMANDS

• Position involves prolonged sitting at a workstation, visual examination of documents, reaching, walking, twisting, bending, standing and occasional lifting/carrying

ENVIRONMENTAL FACTORS

• Work is primarily indoors in an air-conditioned environment
• Regular travel between work sites as required
• Regular attendance is required

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified in this position. This job description is subject to change as the needs and requirements of the job change.

• Bachelor’s degree and two (2) years of senior-level administrative and project management experience OR an equivalent combination of education and experience
• Knowledge of IT processes and/or County government
• Working knowledge of Microsoft Office Suite

LICENSES AND CERTIFICATIONS

Required within thirty (30) days of employment

• Valid driver’s license

PREFERRED QUALIFICATIONS

• Three (3) years of technology or government experience
• Two (2) years of current or prior work experience at Williamson County performing tasks of similar function and complexity

EMPLOYMENT TESTING

Employment is contingent on passing any post-offer pre-employment screening as listed below:

• Criminal background check: Yes
• Motor Vehicle Record check: Yes
• Drug screening: No
• Physical exam: No
• Psychological exam: No
• Additional: N/A

Williamson County is an Equal Opportunity Employer and complies with the Americans with Disabilities Act and Uniformed Services Employment and Reemployment Rights Act (USERRA). If you require an accommodation in order to apply for a position, please request assistance from the Human Resources Department.

TOBACCO FREE WORKPLACE POLICY

Williamson County is a tobacco free workplace. The use of tobacco products (e.g., cigarettes, cigars, pipes, snuff, chew, etc.) and Electronic Nicotine Delivery Systems (ENDS) (e.g., vapor, e-cigarettes, etc.) is prohibited on all Williamson County premises. Employees who violate this policy are subject to appropriate disciplinary action up to and including termination of employment.