IT Business Analyst

Mbi Llc; Mechanicsville (VA); On-site; USD 60,000 - 80,000; Full time

Job summary

Mbi Llc is hiring for an IT Business Analyst to provide business, financial, and procurement support for the Information Technology Division in Mechanicsville, Virginia. This role requires strong skills in managing procurements and ensuring compliance with state regulations.

The ideal candidate will have at least 5 years of experience in invoice processing, vendor management, and extensive knowledge of Microsoft365 applications, particularly Excel. Collaboration with stakeholders and administrative support will also be key responsibilities.

Qualifications

• 5 years experience in invoice reconciliation and processing.
• 5 years managing goods and services procurements.
• 5 years experience with Microsoft365 applications.

Responsibilities

• Provide financial and procurement support for IT Division.
• Serve as liaison between procurement and finance.
• Monitor expenditures and track payment activity.

Skills

Invoice processing

Procurement management

Microsoft365 - Excel

Vendor management

Customer service

Accounting practices

eVA ordering system

Cardinal financial system

Job description

Job Responsibilities

• The IT Business Analyst will provide business, financial, and procurement support for the Information Technology Division (ITD).
• This position serves as a key liaison between procurement, finance, and operational teams to ensure the timely processing of invoices, accounts payable transactions, and IT procurement activities in compliance with Commonwealth of Virginia, agency, and VITA requirements.
• The candidate will be responsible for reviewing and processing invoices, reconciling vendor accounts, monitoring expenditures, tracking payment activity, and supporting budget management efforts.
• This includes receiving and processing payments within the prompt pay guidelines as well as tracking and producing analytic reports for measuring the various areas of productivity.
• Administrative duties to support the division and VDOT offices across the state, including processing invoices, responding to procurement inquiries, and reconciling vendor issues.
• Work closely with the finance section to bridge the gap for tracking payments in process in order to tie them to the division’s expenditures and overall budget.
• Close collaboration with agency stakeholders, vendors, and finance/procurement staff to support the acquisition and payment of IT goods and services.

Qualifications & Skills

• Experience reviewing, reconciling, and processing invoices and vouchers while ensuring compliance with prompt payment requirements – 5 years (Required)
• Experience managing goods and services procurements in a large, multi-dimensional business environment – 5 years (Required)
• Extensive experience with computers and software (Microsoft365) applications, including Excel pivot tables and complex spreadsheets – 5 years (Required)
• Knowledge of procurement processes, vendor management, and applicable state and agency procurement regulations – 3 years (Highly desired)
• Customer service to broad audiences; professionals, vendors, team members and executive staff – 5 years (Required)
• General knowledge of accounting practices and financial management – 5 years (Required)
• Commonwealth of VA procurement knowledge and applied experience – 5 years (Highly desired)
• Use of eVA ordering system – 1 year (Highly desired)
• Experience with the Cardinal financial system – 1 year (Highly desired)
• Availability for one day in office and ability to provide transportation for mandatory trainings on site when required (Required)