ISO Coordinator (Small Business Program Coordinator)

Advanced Resource Technologies, Inc.; Washington, Northern (District of Columbia, KY); Hybrid; USD 70,000 - 90,000; Full time

Job summary

Advanced Resource Technologies, Inc. (ARTI) in Washington, DC, seeks an ISO Coordinator (Small Business Program Coordinator) to support ARPA-H. The role focuses on coordinating SBIR/STTR programs, managing proposals, and engaging stakeholders.

Start date is immediate, with public trust clearance processing as required. The position requires strong project coordination, contracting, and procurement experience, plus familiarity with federal research programs.

Qualifications

• Bachelor's degree in Business/Management/Technical/Scientific/journalism or related field.
• 2–3 years of experience in project coordination, contracting, procurement or related functions.
• Experience with Federal research organizations such as ARPA-H, DARPA, IARPA or similar; ARPA experience preferred.
• Experience supporting acquisition documents: RFIs, Sources Sought, solicitations.
• Familiarity with SBIR/STTR lifecycle: topic development, solicitation management, award tracking.
• Ability to manage multiple projects with schedules and metrics.
• Excellent written and verbal communication; executive briefings & reports.
• Strong organizational, analytical, and problem-solving skills.
• Experience using Trello, Jira, Teams, and Office.
• Knowledge of biomedical research or healthcare innovation is desirable.
• Ability to work independently and across multidisciplinary teams.
• Strong customer service and professional judgment for high-visibility initiatives.

Responsibilities

• Coordinate and execute small business innovation activities including outreach and proposal tracking.
• Assist with SBIR/STTR lifecycle: topic development, solicitation coordination, and award tracking.
• Maintain pipelines, solution summaries, and proposal opportunities with prioritization.
• Manage tools, trackers, dashboards, and workflow systems for program metrics.
• Establish processes for soliciting, reviewing, and managing opportunities.
• Serve as liaison among internal teams and external stakeholders.
• Develop timelines for awards and coordinate with contracting partners and technical teams.
• Provide guidance to Program Managers during solicitation processes.
• Coordinate cost proposals, technical evaluations, project schedules, and milestones.
• Conduct preliminary analyses to assess alignment with priorities.
• Coordinate with experts and leadership for reviews, briefings, and materials.
• Build relationships with program staff and participate in process improvements.

Skills

Project coordination

Contracting

Procurement

Innovation management

SBIR/STTR lifecycle

Executive briefings

Communication

Jira

Trelo

Education

Bachelor's degree

Master's degree preferred

Tools

Trello

Jira

Microsoft Teams

Microsoft Office Suite

Job description

ISO Coordinator (Small Business Program Coordinator)

Advanced Resource Technologies

ISO Coordinator (Small Business Program Coordinator)

Washington, DC 20001

Advanced Resource Technologies, Inc . (ARTI) is currently recruiting for a ISO Coordinator ( Small Business Program Coordinator)to support the Advanced Research Projects Agency for Health (ARPA-H). This position is full-time, exempt. Start date is immediate upon selection and public trust clearance processing as required.

SUMMARY

The Small Business Program Coordinator will support the Office of the Chief Commercialization Officer (COMP) by coordinating ARPA-H's Small Business Innovation Research (SBIR) and Small Business Technology Transfer (STTR) programs. This position provides project coordination, solicitation management, proposal tracking, stakeholder engagement, and administrative support to advance innovative healthcare technologies through ARPA-H's small business initiatives.

PRINCIPAL DUTIES AND RESPONSIBILITIES

• Support the Small Business Program Manager in the coordination and execution of small business innovation activities, including outreach, solicitation support, proposal tracking, and post-award follow-up.
• Assist with activities across the SBIR/STTR lifecycle, including topic development support, solicitation coordination, proposal tracking, review coordination, award support, and post-award progress monitoring.
• Maintain and manage pipelines of potential projects, solution summaries, and proposal opportunities, ensuring they are reviewed, prioritized, and advanced in alignment with small business office mission needs. Help ensure continuity across multiple parallel efforts and deadlines.
• Maintain tools, trackers, dashboards, and workflow systems to ensure effective management of small business opportunities and program metrics.
• Establish, refine, and maintain processes for soliciting, reviewing, and managing incoming opportunities, proposals, and small business engagement activities.
• Serve as a liaison among internal teams, subject matter experts, and external stakeholders to enable collaboration and efficient information flow.
• Develop and maintain timeline for awards, keeping project on track for timely completion, and coordinating with both contracting partners and technical teams to ensure a smooth process.
• Provide process guidance to Program Managers and technical teams throughout the solicitation process.
• Coordinate within the small business program office and across internal stakeholders to support cost proposals, technical evaluations, project schedules, and milestone tracking.
• Conduct preliminary analyses of proposals and opportunities to assess alignment with solicitation priorities, in conjunction with other small business staff
• Coordinate with subject matter experts and leadership to support technical reviews, briefings, presentations, and decision support materials.
• Build and maintain working relationships with program managers and program staff involved in the development and execution of small business initiatives.
• Actively participate in brainstorming sessions, process improvement efforts, and problem-solving activities to include developing lessons learned.
• Provide general coordination, briefing support, documentation support, and administrative support as needed.

JOB REQUIREMENTS

• Bachelor's degree in Business, Management, Technical, Scientific, Journalism, or a related discipline; Master's degree preferred.
• Minimum of 2–3 years of experience supporting project coordination, contracting, procurement, innovation management, or related functions.
• Experience supporting Federal research organizations such as ARPA-H, DARPA, IARPA, ARPA-E, ONR, AFRL, or similar organizations; ARPA experience preferred.
• Experience supporting acquisition documentation including Requests for Information (RFIs), Sources Sought notices, solicitations, or related procurement activities.
• Familiarity with the SBIR/STTR program lifecycle including topic development, solicitation management, proposal coordination, and award tracking.
• Demonstrated ability to manage multiple projects simultaneously while tracking schedules, milestones, and performance metrics.
• Excellent written and verbal communication skills with experience preparing executive briefings, presentations, and reports.
• Strong organizational, analytical, and problem-solving skills with exceptional attention to detail.
• Experience using project management and collaboration tools such as Trello, Jira, Microsoft Teams, and Microsoft Office Suite.
• Knowledge of biomedical research, healthcare innovation, or technology commercialization is highly desirable.
• Ability to work both independently and collaboratively across multidisciplinary teams in a dynamic environment.
• Strong customer service skills and professional judgment while supporting high-visibility initiatives.

Mandatory Requirement:

Applicants selected for this position will be subject to a Government Security Investigation and must meet eligibility requirements for a Public Trust clearance.

The above information has been designed to indicate the general nature and level of work performed by employees in this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this position.

Advanced Resource Technologies, Inc. is committed to a work environment free of all forms of discrimination and is a member of the DHS E-Verify Program.

Advanced Resource Technologies, Inc. recruits and hires without regard to age, color, disability, gender, gender identity, genetic information, marital status, military status, national origin, race, religion, sexual orientation, veteran status, or any other legally protected characteristic.

Equal Opportunity Employer, including disabled and veterans.