IS District Administrator

Clean Harbors, Inc.; Port Arthur (TX); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Health benefits

401K with company matching

Paid time off

Employee Stock Purchase Plan

Tuition reimbursement

Job summary

HPC Industrial, powered by Clean Harbors, is seeking a District Administrator to join our safety-conscious team. This role handles payroll reconciliation, vendor PO management, billing/invoicing, and monthly close for the assigned branch(s), providing back-office support to drive quality and efficiency.

Based in Port Arthur, TX, this position requires reliable transportation, a valid driver's license, and travel up to 30%. On-site presence is required; remote work is not offered.

Qualifications

• Bachelor’s degree in business, management, accounting or finance preferred; 4+ years in lieu of BS accepted.
• 2-5 years in business, invoicing, accounting or finance with management experience preferred.
• Experience preparing invoices, budgeting, forecasts and financial reports.
• Proficiency in Excel, Word, PowerPoint, Outlook; Excel formulas and PivotTables.
• Strong communication and problem-solving skills.
• TWIC card or ability to obtain within 3 months; US passport ability within 3 months.
• Travel up to 30% of the time.

Responsibilities

• Ensure Health and Safety is the top priority by following policies.
• Handle daily Quote to Cash tasks: worksheet review, billing/invoicing, customer PO management, contract compliance, vendor PO management, cash application, collections.
• Payroll reconciliation and monthly financial closeout for assigned branch(s).
• Lead time-entry validation, approve hours, resolve discrepancies, and prep data for payroll processing.
• First point of contact for escalated Revenue (Q2C) compliance issues (Credit & Rebill, Contract Pricing, Non-Con, IP, No-Show).
• Meet KPIs of branch administration such as DSO, accruals, vendor invoices, payroll, monthly close.
• Assist branches in financial close questions; ensure revenue/cost accruals.
• This role reports on-site at the customer site in Port Arthur, TX; valid driver’s license and reliable transportation required; remote/hybrid not offered.

Skills

Payroll

Accounts payable

Billing

Excel

Communication

Travel 30%

Education

Bachelor’s degree in business

Tools

Microsoft Office

Job description

HPC Industrial, powered by Clean Harbors, is looking for a District Administrator to join our safety conscious team. The District Administrator - Industrial Services is responsible for daily payroll reconciliation, vendor purchase order management, billing/invoicing and monthly financial closeout for assigned branch or branches. The District Administrator is responsible for general administrative functions and providing management with a support function that improves the overall quality of the \"back office\" business.

Why work for HPC-Industrial?

• Health & Safety is our #1 priority & we live it 3-6-5!


• Competitive wages


• Comprehensive health benefits coverage after 30 days of full-time employment


• Employee Stock Purchase Plan


• Group 401K with company matching component.


• Opportunities for growth & development for all the stages of your career


• Generous paid time off, company paid training, & tuition reimbursement


• Positive and safe work environments

RESPONSIBILITIES

• Ensures Health and Safety is the number one goal by following policies, processes, and acting in a safe manner at all times.


• Responsible for daily completion of tasks related to the Quote to Cash process: Worksheet review, daily billing/invoicing, customer PO management, customer contract compliance, vendor PO management, cash application, collections, etc.


• Responsible for daily payroll reconciliation, vendor purchase order management, billing/invoicing and monthly financial closeout for assigned branch/area.


• Lead frontline processes by ensuring accurate time entry detail, validating and approving hours worked, resolving discrepancies with employees and supervisors, and preparing all data for timely payroll processing. Lead branches in the financial close process/questions (making sure revenue/cost is accrued, ensuring accuracy of Profit and Loss statements)


• First point of contact to assist and support resolution of escalated issues for Revenue (Quote to Cash) compliance needs (Ex: Credit & Rebill, Contract Pricing, Non-Con, IP, No-Show)


• Meet requirements of Key Performance Indicators (KPI's) of branch administration functions, such as DSO, Accruals, Vendor invoice, payroll, monthly close and other reconciliations. Support Facility and Customer initiatives and events as needed (Large event, New large customer)


• Assist branches in financial close process/questions (making sure revenue/cost is accrued, scrubbing P&L's)


• This specific position opening requires the District Administrator to report to the Customer site on a daily basis (M-F) in Port Arthur, Texas. Candidate must possess a valid driver's license and have reliable transportation. Remote or Hybrid work are not options for this opportunity.

QUALIFICATIONS

• Bachelors degree in business, management, accounting or finance preferred. In lieu of BS degree, 4+ years of combined industry and professional development will be accepted.


• 2-5 years of business, invoicing, accounting or finance in a related industry and management experience preferred.


• Experience should include experience preparing invoices and managing budgets, forecasts and financial reports.


• Microsoft Office Tools: Proficiency in Microsoft Office Suite including Excel, Word, Powerpoint, Outlook + Calendar management. Special emphasis on proficiency with Excel, formulas, and pivot tables.


• Strong communication skills


• Problem solving skills


• Demonstrated understanding of finance and accounting terminology.


• Understanding of industry terminology a plus.


• Ability to travel up to 30% of the time.


• Must have a valid Transportation Worker Identification Credential (TWIC) or the ability to obtain one within 3 months of hire.


• Must posses a Valid US Passport or the ability to obtain one within 3 months of hire

40-years of sustainability in action. At Clean Harbors, our mission is to create a safer, cleaner environment through the treatment, recycling, and disposal of hazardous materials. Clean Harbors is the leading provider of environmental, energy and industrial services throughout the United States, Canada, Mexico and Puerto Rico. Everywhere industry meets environment, Clean Harbors is on-site, providing premier environmental, energy and industrial services. We are solving tough problems through innovation and proven methodology - come be part of the solution with us.

Join our safety focused team today!

Clean Harbors is an equal opportunity employer.

Clean Harbors is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation, contact [e-mail] or 1-844-922-5547.

Clean Harbors is a Military & Veteran friendly company.

Please be advised that Artificial Intelligence (AI) tools may be used to support certain stages of the recruitment process but are not used as a replacement for human decision making.

Clean Harbors is committed to complying with applicable pay transparency laws and ensuring fair and equitable compensation. The posted salary range reflects the minimum and maximum target for this role. Final compensation may vary based on factors such as location, experience, skills, and business needs. In addition to the base salary, some roles may be eligible for bonus or incentive compensation and a comprehensive benefits package.