IRB Affairs Specialist I

WCG Clinical; Cheyenne (WY); Remote; USD 27,000 - 39,000; Full time

Job summary

WCG Clinical, Inc. is seeking an administrative specialist to support data collection, document management, and client reporting. You will handle duties for the Board and clients, ensuring accuracy and confidentiality while meeting tight deadlines.

The role emphasizes attention to detail, strong communication, and the ability to work both independently and within a team. Remote-friendly with US-based opportunities.

Qualifications

• Two+ years of experience in an administrative setting with attention to detail and proofreading essential.
• Strong analytical skills with high accuracy in a regulated industry.
• Advanced knowledge of MS Word, Excel, Outlook, Databases and Adobe.
• Must be detailed oriented.
• Experience with medical terminology preferred.
• Ability to work independently and as part of a team.

Responsibilities

• Provide administrative support to the Board and clients by preparing documents per policy requirements.
• Work with high volumes, strict deadlines, and frequent changes.
• Maintain confidentiality and professionalism with client information.
• Enter information accurately in databases and proof outgoing correspondence.
• Support reviewers on a regular basis and mentor team members as needed.

Skills

Attention to detail

Analytical skills

Independent worker

Proactive team player

Education

Associate or Bachelor’s Degree preferred

Tools

Microsoft Word

Excel

Outlook

Databases

Adobe

Job description

About WCG

WCG delivers transformational solutions that accelerate clinical research and advance human health. We serve the experts, innovators, and pathfinders on the frontlines of science and medicine—empowering them to develop breakthrough therapies while ensuring the risks of progress never outweigh the value of human life. Together, we stimulate growth, maximize efficiency, and shape the future of clinical trials.

Why WCG

At WCG, we invest in our people because you are the driving force behind our mission. When you grow, our impact grows. When you thrive, research accelerates. We empower you to build a meaningful career while advancing the work that improves lives.

What we offer:

• Comprehensive health and financial protection – Medical, dental, vision, life and disability insurance, 401(k) with company match, and flexible spending accounts

• Resources that support your whole life – Employee assistance programs and work/life balance tools

• Investment in your growth – Referral bonuses, tuition reimbursement, on-the-job training, certification assistance, and continuing education support

• Time to recharge – Paid holidays, vacation, and sick time

• Pathways forward – Career development opportunities across One WCG

We practice transparency in everything we do, including compensation. The salary range for this position reflects our commitment to fair, competitive pay based on your qualifications, experience, skills, education, and location. Together, we'll find the right fit for your expertise and our shared mission.

Job Summary

Responsibilities include, but are not limited to, supporting data collection, administrative duties, document management and analysis, client reporting, and problem resolution. This position will:

• Provide administrative support to the Board and clients by preparing documents for review in accordance with company policies and requirements

• Demonstrate the ability to work effectively with high volumes, rigid deadlines, and frequent changes

Specific job function requirements are outlined in the training curriculum and addenda supporting Step Level 1 development in this position. Each function is made up of multiple duties, with specific criteria attributed to each duty to measure proficiency. As proficiency is demonstrated, additional duties will be assigned for learning.

ESSENTIAL DUTIES/RESPONSIBILITIES:

To perform this job successfully, an individual must be able to perform each essential duty and responsibility satisfactorily. The accountabilities listed below are representative of the knowledge, skills, and/or ability required.

• Ability to maintain and promote positive working relationships with clients (internal and external) by providing timely and professional service to their needs within the scope of company mission and accompanying requirements

• Ability to detect errors in typing, spelling, grammar, syntax and punctuation

• Ability to read and interpret documents such as research protocols, medical literature, safety information, operating and maintenance instructions

• Ability to set priorities and manage time effectively

• Provide support to Reviewers on a regular basis

• Must be able to maintain confidentiality and professionalism regarding client information

• Accurately and completely enter information in database

• Proofread and distribute outgoing correspondence

• Contribute to a positive, customer-oriented team environment

• Resolve questions and problems effectively

• Communicate to obtain information or clarify requests

• Maintain work logs/reports as required by management

• Mentor team members by teaching procedures, monitoring and proofing work, and providing constructive feedback as needed or requested

• Other duties as assigned by supervisor. These may, on occasion, be unrelated to the position described here.

• Attendance and punctuality are essential functions of the position

EDUCATION REQUIREMENTS:

• Associate or Bachelor’s Degree preferred, or a combination of equivalent education and experience

QUALIFICATIONS/EXPERIENCE:

• Two+ years of experience working in an administrative setting where proofing documents and attention to detail were essential elements of your job requirements

• Must have strong analytical skills with a high degree of accuracy in a highly regulated industry

• Advanced knowledge of Microsoft Word, Excel, Outlook, Databases and Adobe

• Must be detailed oriented

• Experience working with medical terminology (preferred)

• Ability to work independently, utilize discretionary judgment, and be a pro-active team player

Exhibit excellence in:

• Communication – Proficient verbal and written communication skills. Willingness to share and receive information and ideas from all levels of the organization in order to achieve the desired results. Customer service skills

• Teamwork – Commitment to the successful achievement of team and organizational goals through a desire to participate with and help other members of the team

TRAVEL REQUIREMENTS:

0-5%

Pay Range

USD $19.50 - USD $28.10 /Hr.

EEOC Statement

WCG is proud to be an equal opportunity employer – Qualified applicants will receive consideration for employment based on merit and without regard to race, color, national origin or ancestry, religion or creed, sex, sexual orientation, gender expression, gender identity, age, marital status, family or parental status, disability, genetic information, citizenship, veteran status, or any other legally recognized basis or status protected by federal, state, or local law. WCG complies with the Vietnam Era Veterans' Readjustment Act and Section 503 of the Rehabilitation Act. We promote a "One WCG" culture where all are welcome, respected, valued, and empowered to make a difference every day to advance clinical research.

Location US-Remote

ID 2191

Position Type Regular Full Time

Location Type Remote