IP Billing Coordinator

Foley & Lardner LLP; Houston (TX); Hybrid; USD 64,000 - 89,000; Full time

Job summary

Foley & Lardner LLP seeks an IP Billing Coordinator to join our team in a hybrid Chicago/Houston setting. The role focuses on compiling, managing, and executing complex IP attorney billing, meeting tight deadlines with high accuracy, and coordinating with attorneys, assistants, and accounting colleagues across the billing cycle.

The ideal candidate will have at least one year of hourly billing experience in a law or professional services firm, IP billing familiarity, and proficiency with Excel

Qualifications

• 1 year of experience billing at an hourly rate for a timekeeper in a law or professional services firm is required
• Experience billing for intellectual property (IP) practice is required
• Experience with 3E billing software is preferred

Responsibilities

• Coordinate and process billing for principal billing partners per attorney/client specifications
• Review and verify accuracy of billing and cost backup documents
• Ensure correct rates and fee arrangements are reflected for each matter
• Generate and deliver client invoices in requested format
• Coordinate with e-billing department for clients using electronic billing
• Research and respond to billing inquiries
• Monitor WIP and AR for assigned attorneys
• Generate billing statements and production reports
• Maintain strict confidentiality at all times

Skills

Excel

Outlook

Billing experience

Education

GED or high school diploma

Associate degree

Bachelor's degree

Tools

3E billing software

Job description

IP Billing Coordinator

US-IL-Chicago | US-TX-Houston | US-FL-Orlando | US-FL-Tampa | US-TX-Dallas

Overview

Foley & Lardner LLP is a great place to work because of what we do and how we do it. Here, your unique perspectives, experiences, and abilities will be embraced and developed, so you can excel. Being a part of Foley means having the opportunities and resources necessary to gain experience, advance professional goals, and forge meaningful connections. It's a place where you can build your career and enjoy professionally satisfying work. We have over 2,300 people who are #HappyatFoley, and we think you will be too.

Foley & Lardner LLP is currently seeking an IP Billing Coordinator to join our team! The Coordinator is responsible for compiling, managing and executing complex Intellectual Property (IP) attorney billing. In this client-facing role, the ideal candidate will prioritize meeting tight deadlines, demonstrate strong attention to detail, and effectively multitask to process high-volume billing. The Coordinator communicates effectively with attorneys, assistants, and accounting colleagues and accurately maintains records throughout the entire billing cycle.

Responsibilities

• Coordinates and processes billing for principal billing partners to include drafting, editing and preparing pre-bills and final bills per attorney/client specifications and/or guidelines. Edits may include narratives, transfers, write-downs, write-offs, divides, and combines
• Reviews and verifies accuracy of billing and cost backup documentation, as required
• Confirms rates and any fee arrangements such as flat fee, fixed fee, billed on account (BOA), and on-demand fees, are reflected for each individual matter
• Generates and delivers client invoices in the requested format
• Manages the requirements for clients who use e-billing to ensure billing is completed timely and coordinates with the e-billing department, as appropriate
• Researches and responds to inquiries regarding billing issues and problems
• Monitors the Work In Process (WIP) and Accounts Receivable (AR) inventory for assigned attorneys
• Generates billing statements and production reports, as requested
• Ensures strict confidentiality at all times

Qualifications

• High school diploma or GED required; Associate's or Bachelor's degree preferred
• Minimum of one (1) year of experience billing at an hourly rate for a timekeeper in a law or professional services firm required
• Experience billing for intellectual property (IP) practice required
• Experience with 3E preferred
• Proficiency with Microsoft Excel and Outlook

In support of transparency and equity in the workplace, Foley provides salary ranges for all positions. The figures below represent the full compensation range for this position. The actual amount offered will be between the range minimum and midpoint based on the following factors: education, experience, geographic market, and internal pay equity at Foley.

-Orlando and Tampa: $58,100 to $81,300

-Chicago, Dallas and Houston: $63,900 to $89,400

Foley & Lardner LLP is a top ranked law firm with offices throughout the United States and abroad. At Foley we strive to remain true to our core values- our clients, integrity, our people, citizenship, diversity, trust & respect, stewardship & accountability and professional satisfaction. As a result, we offer the highest quality legal counsel to our clients, as well as outstanding professional opportunities for our employees.

Foley employees enjoy a comfortable, yet professional work environment, exceptional benefit package, state-of-the-art technology, work/life balance, great working relationships and much more.

We invite you to consider a career with Foley.

Category: Accounting/Finance

Type: Regular Full-Time

FLSA Status: Non-Exempt

Scheduled Hours: 40

Workplace: Hybrid