Invoicing & Operations Coordinator

DAT Freight Solutions; Seattle (WA); On-site; USD 51,000 - 67,000; Full time

Job summary

DAT is seeking an Invoicing & Operations Coordinator to join the DAT/Outgo team. You will own the full transaction lifecycle from invoice processing through post-funding reconciliation, collaborating cross-functionally to keep operations accurate and on time in a fast-paced fintech environment.

Ideal candidates have 1–3 years in operations, invoicing, or payments, with a detail-oriented mindset and strong communication skills. Proficiency in Excel is required; SQL/BI experience is a plus.

Qualifications

• 1–3 years of experience in operations, invoicing, payments, or a related role.
• Experience in financial services, freight, or high-volume transaction environments is a plus.
• Strong attention to detail and accuracy under pressure.
• Clear and confident written and verbal communication.

Responsibilities

• Process and verify invoices for factoring eligibility and documentation accuracy, resolving related escalations.
• Investigate and resolve post-funding exceptions including payment discrepancies.
• Monitor outstanding balances and conduct third-party outreach to resolve items.
• Identify and elevate risk signals across client and counterparty accounts.
• Manage daily/weekly alert-based workflows and outreach queues with consistency.
• Maintain data integrity across internal systems and keep records audit-ready.
• Partner with risk and service delivery teams to drive issue resolution.
• Contribute to process improvement and strengthen operational documentation.

Skills

Excel

SQL

BI tools

Attention to detail

Communication skills

Prioritization

Self-starter

Ambiguity tolerance

Tools

Excel

Job description

About DAT

DAT is an award-winning employer of choice and a next-generation SaaS technology company that has been at the leading edge of innovation in transportation supply chain logistics for 45 years. We continue to transform the industry year over year, by deploying a suite of software solutions to millions of customers every day - customers who depend on DAT for the most relevant data and most accurate insights to help them make smarter business decisions and run their companies more profitably. We operate the largest marketplace of its kind in North America, with 400 million freights posted in 2022, and a database of $150 billion of annual global shipment market transaction data. Our headquarters are in Denver, CO, with additional offices in Missouri, Oregon, and Bangalore, India. For additional information, seewww.DAT.com/company.

DAT is looking for an Invoicing & Operations Coordinator to join our DAT/Outgo team.

Outgo is a fintech platform built specifically for truckers' needs. We provide a vertical banking solution that combines invoicing, accounting, factoring, and banking in one platform to optimize cash flow and eliminate exorbitant rates, hidden fees, and long contracts. Our mission is to revolutionize money management for trucking companies and help them save money while growing their businesses.

We're looking for someone to join our Operations team who will own the full transaction lifecycle - from invoice processing through to post-funding reconciliation while collaborating cross-functionally to keep operations running accurately and on time. This role is ideal for someone who combines operational precision with a proactive mindset in a fast-paced fintech environment.

What You'll Do

• Process and verify invoices for factoring eligibility, ensure documentation accuracy, and resolve related escalations in a timely manner
• Investigate and resolve post-funding exceptions including payment discrepancies and misapplications
• Monitor outstanding balances and conduct third-party outreach to resolve open items
• Identify and elevate risk signals across client and counterparty accounts
• Manage daily and weekly alert-based workflows and outreach queues with consistency and accuracy
• Maintain data integrity across internal systems and keep records current and audit-ready
• Partner with risk and service delivery teams to drive issue resolution
• Contribute to process improvement and help strengthen operational documentation and standards

What You’ll Bring

• 1-3 years of experience in operations, invoicing, payments, or a related role
• Background in financial services, freight, or a high-volume transactional environment is a plus
• Strong attention to detail and a track record of accuracy under pressure
• Clear and confident communicator, both written and verbal
• Proficiency in Excel and comfort with data analysis tools (experience with SQL or BI tools is a plus)
• Able to prioritize effectively and deliver on deadlines without sacrificing quality
• A self-starter with a collaborative, team-first mindset
• Comfortable with ambiguity and always looking to improve the process

*This position is not eligible for visa sponsorship**

For Washington-based candidates, in compliance with the Washington State Pay Transparency Law, the salary range for this role is $51,000.00 - $67,000.00 + target bonus. DAT considers factors such as scope and responsibilities of the position, candidate's work experience, education and training, core skills, internal equity, and market and business elements when extending an offer.

DAT embraces the value of a diverse workforce, and believes it is a core strength of our company that we encourage those values in every DAT employee, at every level of our organization, regardless of tenure or rank. We provide equal employment opportunities (EEO) to all employees and applicants without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state, and local laws.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)