Investment Operations Specialist

PMA Financial Network; Naperville (IL); Hybrid; USD 60,000 - 85,000; Full time

Job summary

PTMA Financial Solutions in Naperville, IL seeks an Investment Operations Specialist to manage middle office money movement across investment platforms, including Fed-Wire and ACH.

You will initiate transfers, balance funds daily, read emails, and support process improvements; banking experience is a plus. Hybrid schedule: in-office Tue, Wed, Thu; remote Mon, Fri.

Qualifications

• Proficient in Outlook and Excel.
• Ability to work closely in a team environment.
• Strong problem-solving skills in daily tasks.
• Excellent written communication across stakeholders.
• Ability to multitask and prioritize workload.
• Hands-on, fast-paced, detail-oriented role.

Responsibilities

• Initiate transfers of funds via wire or ACH, including foreign currency transactions.
• Balance funds daily at start and end of day for assigned funds.
• Read emails and determine actions; update systems accordingly.
• Enter repetitive transfer instructions into PTMA/bank systems.
• Support process improvement and implement updated procedures.
• Handle questions and correct errors as directed by supervisor or clients.

Skills

Outlook

Excel

Team collaboration

Problem solving

Written communication

Attention to detail

Education

Banking experience a plus

Job description

PTMA Financial Solutions, provides treasury management, liquidity management, and other financial products and services to the public sector. In addition to more than 12,000 local governments, school districts and other public entities, we also partner with over 1,000 financial institutions to help strengthen communities from coast to coast. Our family of financial services companies offers local government investment pool administration, investment advisory services, term investments, cashflow analysis, bond proceeds management, and public finance services for public entities plus stable deposit funding solutions for financial institutions. Our financial expertise, comprehensive products, and advanced technology help clients achieve more today for a better tomorrow. The firm's primary operational hubs are in Denver, Colorado, and Naperville, Illinois, with other offices throughout the United States.

Job Summary

The Investment Operations Specialist is responsible for providing middle office money movement across various investment and banking platforms. The primary responsibility is the transfer of investment funds via Fed-Wire transfers and ACH transactions.

Duties and Responsibilities

• Consistently demonstrates exceptional internal and external service with clients, coworkers, along with the core values: Integrity, Performance and Commitment.
• Steward of compliance, coordinates with company staff to gather, analyze, summarize, and prepare recommendations and reports.
• Initiate transfers of funds via either wire transfer or ACH, including foreign currency transactions. Approve transfers for designated funds.
• Initiate wires and confirm receipt of funds for CD activity.
• Read incoming emails and other materials to determine the appropriate action (e.g. paper wire transfers, updated wire or ach instructions, etc.).
• Receive and add planned and unplanned wires to PMA systems; Update systems so advisors know whether to follow up with clients; notify other departments of receipt.
• Conduct Daily balancing responsibilities for assigned funds at start of day and end of day.
• Input new repetitive funds transfer instructions for both banks and clients into the PTMA and/or bank systems.
• Promptly answer questions about records or files and/or investigate and correct errors upon request of supervisor and/or client. Correct errors as directed.
• Assist in the review and improvement of processes and procedures.
• Other duties and responsibilities as assigned by management.

Required Skills/Abilities

• Must be proficient in Outlook, Excel.
• Must be able to work closely in a team environment.
• Must be able to evaluate problems as they occur daily and resolve them in cooperation with co-workers.
• Must be able to work closely with the other investment operations associates, analysts and management.
• Strong oral and written communication skills are necessary to succeed.
• Ability to work effectively with employees of all levels within the company.
• Must be able to handle multiple tasks and prioritize appropriately.
• The position is hands on, fast paced, detail and deadline oriented.
• The position requires good judgment, strong attention to detail, and accuracy.
• Organizational skills and management of priorities are necessary to succeed in this position.

Education and Experience

• Banking experience a plus

Location: Naperville, IL (Hybrid: In-office Tuesday, Wednesday, and Thursday; Remote Monday, Friday)

No relocation assistance provided.

Physical Requirements

Must be able to work at a computer for long periods of time. Lift up to 15 lbs.