Investment Associate II

001 The Northern Trust Company; Milwaukee (WI); On-site; USD 70,000 - 100,000; Full time

Job summary

Northern Trust is seeking an Investment Associate to support portfolio administration and client service activities. You will set up client files, retrieve and prepare materials for client reviews, and assist Investment Advisors with reporting and transactions.

You will demonstrate mastery of the GDWM tool, help manage risk and compliance tasks, and coordinate with tax and client service teams to ensure accurate and timely activity.

Qualifications

• Knowledge of investment products and terminology.
• Strong analytical and organizational abilities to meet deadlines.
• Clear communication with clients and team members.

Responsibilities

• Prepare portfolio materials for client account review meetings.
• Retrieve reports and documents from various systems for managers or clients.
• Set up files with client documentation such as payments and account changes.
• Order reports for portfolio managers or clients as requested.
• Communicate with clients and portfolio managers to address requests.
• Interact with partners administratively to share client information.
• Coordinate with tax to research discrepancies and adjustments.
• Respond to client inquiries and initiate transactions as needed.
• Process cash transfers when funds are available in the account.
• Execute fund trades by established deadlines.
• Review fee worksheets to ensure accurate calculations.
• Adhere to investment guidelines and risk controls.
• Proactively begin to make recommendations to support Advisors.
• Participate in client meetings and run analysis tools in meetings.

Skills

Analytical skills

Organizational skills

Communication skills

Education

CFA/ CFP coursework

Job description

About Northern Trust

As a global leader in innovative wealth management, asset servicing, asset management and banking services, Northern Trust (Nasdaq: NTRS) is proud to guide the world’s most successful individuals, families, corporations and institutions. Since 1889, we have aligned our efforts with our three guiding Principles That Endure: Service, Expertise, and Integrity. Together, they reflect the three cornerstones of business conduct which we strive to instill in our employees, whom we call partners, and to provide to our clients and the communities we serve worldwide. With more than 135 years of financial experience and over 24,000 partners, we serve the world’s most sophisticated clients using leading technology and exceptional service.

The Investment Associate will be responsible for all administrative aspects of a portfolio. This includes file set-up on client accounts, ordering reports, processes physical stock and/or bond certificates, prepares all material for client review meetings. Works independently to support the investment management clients and Investment Advisors. Formulates recommendations proactively to support the Investment Advisors. Demonstrates mastery knowledge of Goals Driven Wealth Management (GDWM) tool and can run it and begin to contribute to client meetings. Responsible for supporting risk and compliance requirements for the team, including working diligently to mitigate losses due to error and being mindful of possible contingencies Coordinating and/or supporting investment or client service teams’ monthly compliance (REV) and New Account Review processes and documentation (as directed by supervisor).

Key responsibilities include:

1. Ensures that portfolio materials are prepared for account review meetings with clients. Retrieves reports, desired by portfolio managers or requested by clients, off the EDS, PIMS, IMS, and PAS systems.
2. Sets-up files with account documentation for existing or new clients (i.e., involving automatic payment, pledging securities, address changes, statement addresses, investment guidelines, fees, etc.).
3. Orders reports for portfolio managers or clients as requested.
4. Communicates with clients and portfolio managers on client requests. (Ensures that portfolio managers follow-up with client requests).
5. Interacts with partners, primarily administratively, on a daily basis to receive and communicate information on all aspects of a client relationship or portfolio.
6. Works with the tax area to research discrepancies and oversee adjustments on client accounts regarding tax cost issues.
7. Responds to client inquiries for account information or to initiate transactions requested by the client (i.e., re-register gift stock, remit proceeds, sell gifts, etc.). Processes physical stock/bond certificates and completes DTC transfers.
8. Follows-up with client on inquiries via the telephone or written correspondence.
9. Processes client cash transfer requests. Determines if funds are available in the investment account. Contacts Investment Advisor if cash needs to be raised.
10. Processes fund trades via CIT or all-in-one bank applications by established deadlines.
11. Reviews and analyzes fee worksheets to ensure that fees are calculated appropriately.
12. Adheres to National Investment Guidelines, feedback from the REV peer review process, and observes sound risk management practices.
13. Begins to proactively make recommendations to support the Investment Advisors.
14. Begins to have a role in client meetings.
15. Demonstrates mastery knowledge of the GDWM tool and can run it in client meetings.
16. Solves problems in straightforward situations
17. Analyzes possible solutions using technical experience and judgment and precedents
18. Impacts quality of own work and the work of others on the team
19. Works within guidelines and policies

The successful candidate will have:

• Knowledge of investment products, services, and terminology, usually obtained through on the job training, are needed to prepare material for client meetings.
• Strong analytical, organizational, and communication skills are needed to meet meeting deadlines and solve client or administrative problems.
• Coursework completion towards obtaining a CFA or CFP designation.
• Requires expanded conceptual knowledge in own job discipline.
• Understands key business drivers; uses this understanding to accomplish own work.
• Explains complex information to others in straightforward situations.

Experience:

• 1-3 years of experience within the financial services industry.
• Provides informal guidance to new team members

Work Authorization

Applicants must be authorized to work in the U.S. without the need for employment-based visa sponsorship now or in the future.

Northern Trust will not sponsor applicants for U.S. work visa status for this opportunity (no sponsorship is available for H-1B, L-1, TN, O-1, E-3, H-1B1, F-1, J-1, OPT, CPT or any other employment-based visa).

Working with Us

As a Northern Trust partner, you will be part of a flexible and collaborative work culture, which has a strong history of financial strength and stability.

Movement within the organization is encouraged, senior leaders are accessible, and you can take pride in working for a company committed to an inclusive workplace and assisting the communities we serve.

Philanthropy is deeply rooted in Northern Trust’s history and is an essential element of our culture. Employees around the world give their time and talent to work for the greater good of their communities.

Reasonable Accommodation

Northern Trust is committed to working with and providing adjustments to individuals with health conditions and disabilities.

If you need a reasonable accommodation for any part of the employment process, please email our HR Service Center at [e-mail], or alternatively you can discuss your individual requirements with the recruiter you are working with.

Northern Trust is committed to working with and providing reasonable accommodations to individuals with disabilities. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the employment process, please email our HR Service Center or call 1-800-807-0302 (North America), [phone] (Asia Pacific), 1800-425-0333 (India), [phone] (Europe, Middle East and Africa) and let us know the nature of your request and your contact information.

Looking for greater? You found it.

A global financial leader with more than 22,000 employees in 23 locations worldwide, Northern Trust empowers our employees to achieve more than just business goals. Our focus on work-life balance, career mobility and unique opportunities are just a few of the reasons we’ve been named one of the world’s most admired companies.

APAC/INDIA EEO STATEMENT

It is the policy and practice of Northern Trust to provide equal employment opportunities to all employees and applicants. Northern Trust does not discriminate on the basis of race, colour, religion or belief, nationality, ethnic or national origin, sex, marital status, sexual orientation, disability or age. All employment decisions will be made in a non-discriminatory manner in accordance with our obligations under the law and codes of practice.

Canada EEO STATEMENT

Northern Trust is an Equal Opportunity Employer. Hiring and other employment decisions at Northern Trust are made without regard to race, colour, religion, sex, ancestry, ethnic origin, age, disability, citizenship, veteran status, sexual orientation, record of offences, marital status, family status, or any other characteristic protected under federal, provincial, or local law, regulation, or ordinance.

EMEA EEO STATEMENT

It is the policy and practice of Northern Trust to provide equal employment opportunities to all employees and applicants. Northern Trust does not discriminate on the basis of race, colour, religion or belief, nationality, ethnic or national origin, sex, marital status, sexual orientation, disability or age. All employment decisions will be made in a non-discriminatory manner in accordance with our obligations under the law and codes of practice. This includes human resources’ decisions relating to recruitment, terms and conditions of employment, transfers, promotions and access to learning and development.

USA EEO STATEMENT

It is the policy of The Northern Trust Company to afford equal opportunity in all phases of employment without regard to an individual's age, race, color, religion, creed, gender, national origin, citizenship status, marital status, pregnancy, sexual orientation, gender identity, gender expression, genetic tests and information, physical or mental disability, protected veteran status or any other legally protected status.