Inventory Specialist

Kastle Systems International, LLC; New York (NY); On-site; USD 36,000 - 52,000; Full time

Job summary

Kastle Systems International, LLC is seeking an Inventory Specialist to accurately receive stores, issue materials, and ensure proper allocation and tracking of stock. You will record purchasing and receiving data and produce stock reports.

The role involves counting received items, packing for storage, and distributing supplies across offices while maintaining accuracy and safety standards.

Qualifications

• High School Diploma or GED or 2+ years of applicable experience.
• Attention to detail and accuracy in entering part numbers and equipment counts is critical. Basic math capabilities required.
• Proficiency with Microsoft Word and Excel; ability to use a computer.
• Ability to compose clear emails and communicate effectively.

Responsibilities

• Review emails and confirm daily order completion; fill Purchase Order Log Form.
• Receive and count items; verify against orders and record data.
• Pack and stock items; load shipments and prepare shipping documents.
• Initiate replenishment orders and follow up with vendors for timely delivery.
• Maintain organized storage and proper stock labeling.

Skills

Attention to detail

Effective communication

Teamwork

Time management

Problem solving

Education

High School Diploma or GED

2+ years relevant experience

Tools

Microsoft Word

Microsoft Excel

Computer terminal usage

Job description

Overview

Join the leader in providing smarter solutions for a safer world.

The property technology space is growing rapidly, and Kastle Systems is leading the way. Kastle Systems is the premier provider of property technology solutions, with a track record of introducing innovative technologies to serve over 460M square feet of real estate globally. Clients span the commercial and multifamily real estate, education, and construction industries and the customers they serve.

The Inventory Specialist accurately receives stores, and issues materials, equipment, and other items from the local stock room in accordance with established process and procedures to ensure effective allocation and tracking of inventory and reordering to ensure that stocked items are properly available when needed. This position timely and accurately records purchase and receiving information in the accounting system per established procedure and produces and compiles stock reports.

Responsibilities

• Reviews e-mail immediately upon reporting to assigned shift. Prints a copy of all orders received and confirms that the order request for the day has been completed correctly. Completes the Purchase Order Log Form for all orders.
• Receives and counts received items, verifies received amounts to purchase orders, and records data per established procedure. Packs and unpacks items to be stocked on shelves in stockrooms. Warehouses, or storage yards.
• Distributes supplies, materials, parts and equipment based on incoming requests and orders.
• Initiates orders to replenish supply inventory used and follows up with vendors to ensure timely delivery of items.
• Verifies inventory computations by comparing them to physical counts of stock, and investigates discrepancies or adjusts errors. Supports company-wide periodic physical inventory counts.
• Stores items in an orderly and accessible manner in warehouses, tool rooms, supply rooms, or other areas.
• Marks stock items using identification tags, stamps, electric marking tools, or other labeling equipment per established procedure.
• Prepares shipping documents for shipping of materials; prepares and packs materials to reduce risk of damage and ensure the safe delivery of items.
• Delivers properly received items to other areas within Kastle offices as required.
• Cleans and maintains supplies, tools, equipment, and storage areas in order to ensure compliance with safety regulations.
• Determines proper storage methods, identification, and stock location based on turnover, environmental factors, and physical capabilities of facilities.
• Keeps records on the use and/or damage of stock or stock handling equipment.
• Examines and inspects stock items for wear or defects, reporting any damage found to supervisor.
• Provides assistance to other stockroom associates.

Qualifications

• High School Diploma, GED, or 2 or more years of applicable experience.
• Ability to perform detailed work, being careful about detail and being thorough in completing task.
• Attention to detail and accuracy in entering part numbers and equipment counts is critical. Basic Math capabilities a must.
• Advise Project Manager as to the availability of critical equipment.
• Ability to cooperate, being pleasant with others and on the job and displaying a good-natured, supportive attitude.
• Ability to prioritize information and arrange things or actions in a certain order or pattern according to established procedure.
• Demonstrated strong service orientation, understanding and helpfulness to others as well as actively seeking ways to be helpful.
• Effective speaking and active listening skills, conveying information effective and giving full attention and taking time to understand what others are saying.
• Ability to compose effective and clear emails.
• Capable of operation a standard computer terminal and keyboard. Knowledge of Microsoft programs and use of a computer required. Word and Excel knowledge a must.
• Exceptionally high level of honesty and integrity.
• Must be able to physically and mentally capable of functioning effectively with moderate to high levels of stress in a demanding and dynamic environment.
• Must possess a valid driver’s license and satisfactory driving record.
• Work history must display stability and good attendance.
• Must be able to work overtime, weekends, and/or nights as needed

Equal Opportunity Statement

At Kastle, we believe that diversity makes us stronger - at work and in the world. Kastle Systems International, LLC is an Equal Opportunity / Affinitive Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, marital status, pregnancy or any other basis protected by applicable federal or state laws.