Inventory Manager

Scale; Ridgewood (NJ); On-site; USD 100,000 - 150,000; Full time

Job summary

Scale is seeking an experienced Inventory Manager to own our inventory program across a nationwide portfolio of operating energy assets. This role will establish centralized visibility into spare parts and replacement equipment across sites, warehouses, and third‑party storage, and will drive replenishment strategies to minimize downtime.

The ideal candidate has 5–8+ years in inventory controls, ERP/CMMS experience, and a proven ability to translate operational needs into scalable systems.

Qualifications

• 5-8+ years of inventory, materials management, spare-parts, or related experience.
• Experience owning inventory controls: item masters/SKUs, stocking policies, min/max, reorder points, safety stock, cycle counts.
• Hands-on experience implementing or administering inventory management, ERP, CMMS, or asset-management systems.
• Strong analytical and reporting skills; advanced proficiency in Microsoft Excel and inventory KPIs.
• Experience across multiple warehouses, project sites, service locations, and/or 3PL providers.
• Experience with serialized equipment, high-value components, spare-parts planning, replenishment, and emergency replacement requirements.
• Strong understanding of mechanical/electrical equipment; asset-intensive environments preferred.
• Excellent organization and cross-functional coordination skills.

Responsibilities

• Own inventory management across Scale's nationwide portfolio of operating assets, project sites, warehouses, and third-party storage locations.
• Develop, implement, and maintain a centralized inventory database and tracking system providing accurate visibility into inventory quantity, location, status, ownership, availability, and movement.
• Establish and maintain inventory control standards, including item master structure, stocking policies, min/max levels, reorder points, safety stock, and critical-spares requirements.
• Forecast spare‑part and replacement‑equipment requirements with Operations & Maintenance and technical teams.
• Manage replenishment and purchasing to minimize asset downtime.
• Maintain traceability of serialized/high‑value equipment and inventory transfers between locations.
• Establish cycle‑counting and physical‑inventory procedures; investigate and reconcile inventory discrepancies.
• Monitor obsolete, excess, slow‑moving inventory and recommend disposition or sourcing actions.
• Manage day‑to‑day inventory relationships with manufacturers, distributors, warehouses, and 3PLs.
• Develop inventory KPIs and reporting; monitor replenishment lead times and inventory value.
• Lead continuous improvement of inventory systems and processes with ERP/asset-management integrations.
• Coordinate across Procurement, Operations & Maintenance, Engineering, Finance, and project teams to ensure inventory supports reliable operation.

Skills

Inventory management

ERP systems

CMMS

Data analysis

KPI reporting

Cross-functional collaboration

Tools

MS Excel

ERP

Job description

We are looking for an experienced Inventory Manager to own Scale's inventory management program across our nationwide portfolio of operating energy assets. This individual will establish and maintain accurate, centralized visibility into spare parts and replacement equipment across project sites, warehouses, and third‑party storage locations, and will develop the systems, processes, controls, and replenishment strategies required to ensure critical materials are available when needed. This is a key operational role supporting the reliability and performance of Scale's growing fleet.

This role will report to our Senior Director of Procurement. The role is based at our Headquarters in Ridgewood, New Jersey. Key responsibilities will include:

Responsibilities

• Own inventory management across Scale's nationwide portfolio of operating assets, project sites, warehouses, and third‑party storage locations.
• Develop, implement, and maintain a centralized inventory database and tracking system that provides accurate visibility into inventory quantity, location, status, ownership, availability, and movement.
• Establish and maintain inventory control standards, including item master structure, stocking policies, minimum/maximum levels, reorder points, safety stock, and critical‑spares requirements.
• Partner with Operations & Maintenance and technical teams to forecast spare‑part and replacement‑equipment requirements based on the installed equipment base, preventative maintenance schedules, failure history, equipment criticality, and vendor lead times.
• Manage replenishment and purchasing of spare parts and replacement equipment, including urgent and emergency requirements, to minimize asset downtime.
• Maintain traceability of serialized and high‑value equipment and manage inventory transfers between project sites, warehouses, and other storage locations.
• Establish cycle‑counting and physical‑inventory procedures; investigate and reconcile inventory discrepancies and maintain high levels of inventory accuracy.
• Monitor obsolete, excess, slow‑moving, and unavailable inventory and recommend disposition, redeployment, or sourcing actions.
• Manage day‑to‑day inventory relationships and processes with equipment manufacturers, distributors, warehouses, and third‑party logistics providers.
• Develop and maintain inventory KPIs and reporting, including inventory accuracy, stockouts, critical‑spares coverage, replenishment lead time, excess inventory, emergency purchases, and inventory value.
• Lead continuous improvement of Scale's inventory management systems and processes, including integration with ERP, asset‑management, purchasing, and service workflows.
• Coordinate across Procurement, Operations & Maintenance, Engineering, Finance, and project teams to ensure inventory supports reliable operation of Scale's assets.

The Ideal Candidate

• 5-8+ years of progressively responsible inventory, materials management, spare‑parts, or related experience, preferably supporting distributed field operations or multiple locations.
• Demonstrated experience owning inventory controls and processes, including item masters/SKUs, stocking policies, min/max levels, reorder points, safety stock, cycle counts, and physical inventory reconciliation.
• Hands‑on experience implementing, improving, or administering inventory management, ERP, CMMS, or asset‑management systems; strong ability to translate operational requirements into a scalable system and database structure.
• Strong analytical and reporting skills, including advanced proficiency in Microsoft Excel and experience developing inventory KPIs and management reporting.
• Experience managing inventory across multiple warehouses, project sites, service locations, and/or third‑party logistics providers.
• Experience with serialized equipment, high‑value components, spare‑parts planning, replenishment, and emergency replacement requirements.
• Strong understanding of mechanical and electrical equipment and parts; experience in power generation, renewable energy, utilities, industrial service, field service, or a similar asset‑intensive environment is strongly preferred.
• Experience working with equipment manufacturers, distributors, warehouses, subcontractors, and service technicians.
• Excellent organization, communication, and cross‑functional coordination skills, with the ability to operate effectively in a fast‑paced environment.
• A process‑oriented mindset with a demonstrated ability to build structure, improve data quality, establish controls, and drive accountability across an organization.

About Scale

Scale is redefining resilience, with advanced microgrids that go beyond traditional backup power solutions to give businesses the power to adapt and thrive amid all of today’s growing energy challenges. As a vertically‑integrated provider of turnkey advanced microgrid systems, Scale combines project design, engineering, and execution expertise with microgrid‑as‑a‑service financing to offer our customers systems that are optimized to deliver maximum value from day one while ensuring ultra‑reliable operations and fast time‑to‑power.

Scale is backed by EQT, a firm with ~$250B in assets, bringing a depth of experience, resources, and capital that will enable Scale to continue pursuing our vision of powering the world with distributed energy. The investment enables Scale to own and operate billions of dollars in distributed generation assets. To learn more about Scale, please visit https://www.scalemicrogrids.com.

About EQT

EQT is a leading purpose‑driven global investment organization with EUR 246 billion in total assets under management, divided into two business segments: Private Capital and Real Assets. EQT owns portfolio companies and assets in Europe, Asia Pacific, and the Americas and supports them in achieving sustainable growth, operational excellence, and market leadership. To learn more about EQT, please visit https://eqtgroup.com.

Scale strives to attract and retain a workforce that reflects the composition of our customer base and communities. We are committed to providing a work environment that provides everyone with equal access and opportunity to contribute and drive meaningful outcomes. We encourage applicants from all backgrounds to apply and will consider qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin.