Inventory Coordinator - PORTLAND, OREGON

Energy Transfer; Portland (OR); On-site; USD 36,000 - 48,000; Full time

Job summary

Energy Transfer is seeking an Inventory Coordinator in Portland, Oregon to manage and reconcile daily inventory movements, enter data into the terminal system, and prepare monthly and weekly reports. The role requires precise data entry, strong communication, and the ability to work overtime as needed.

Ideal candidates have 0-2 years of administrative experience, proficiency with Word/Excel/PowerPoint, and familiarity with SAP.

Qualifications

• 0-2 years administrative experience required.
• Experience in industry operations preferred.
• Excellent verbal and written communication skills with strong interpersonal skills required.
• Proficient in Microsoft Word, Excel, and PowerPoint, with working knowledge of Access, and SAP preferred.
• Strong attention to detail, with the ability to proof work for accuracy.
• Must be able to effectively communicate with all levels of management and customers.
• Ability to work in a team-oriented environment with both office and field operators.
• Must be able to work overtime as required.
• Basic knowledge of petroleum products and industry terminology.

Responsibilities

• Enter daily inventory movements into the terminal system.
• Prepare month-end inventory balances report.
• Compile end of month figures for Accounts Receivable.
• Verify daily gains/losses for tank inventory and reconcile with movement data.
• Assist with outside movements and shipping documentation.
• Update billing information from contractor services.
• Compile weekly stock and activity reports and monthly activity reports.

Skills

Administrative experience

Microsoft Word

Excel

PowerPoint

Access

SAP

Communication

Teamwork

Education

High school diploma or equivalent

Tools

Microsoft Word

Excel

PowerPoint

Access

SAP

Job description

Job Description - Inventory Coordinator - PORTLAND, OREGON (2610003576)

Job Description

Inventory Coordinator - PORTLAND, OREGON - ( 2610003576 )

Description

Position Summary:

Responsible for support functions such as handling and distributing incoming and outgoing mail, preparation of departmental computer reports, quotes, letters, and maintenance of files.Use Top Tech Software to support driver questions.

Major Accountabilities:

· Responsible for reconciling daily movements, gains and losses and entering appropriate pipeline receipt information into the terminal system.Prepare month-end inventory balances report.

· Full-time, hourly employee, with overtime for weekends. Requires employees to work non-standardly: 8:00 a.m. to 4:30 p.m. each day and every other weekend.

· Enters data of customer product movements in inventory database.

· Compiles end of month figures for Accounts Receivables department.

· Reconciles product movements with customer inspection company for billing purposes.

· Enter monthly throughput amounts on company website for emissions monitoring.

· Compiles monthly dock and pipeline activity reports.

· Compiles weekly stock and activity report.

· Compiles annual customer activity report.

· Records daily inventory gauges on tank data report.

· Verifies the daily gain or loss for each tank.

· Prepares and sends third party movement tickets to outside customers

· Obtains terminal quantities from either Toptech or enters the information into the system.

· Does ship and barge vetting along with railcar traffic if terminal scheduler is on leave.

· Help terminal operators with outside activities as needed.

· Writes incoming traffic report.

· Answers driver unloading and loading questions.

· Update billing information from contractor services.

Required Skills

Education Requirement:

• High school diploma or equivalent required

Experience Requirement:

• 0-2 year administrative experience required. Experience in industry operations preferred.
• Secretarial experience in industry operations preferred
• Excellent verbal and written communication skills with strong interpersonal skills required.
• Need to have proficient skills in Microsoft Word, Excel, and PowerPoint, with working knowledge of Access, and SAP preferred.
• Strong attention to detail, with the ability to proof work for accuracy
• Must be able to effectively communicate with all levels of management and customers.
• Ability to work in a team-oriented environment is required with both office and field operators.
• Must be able to work overtime as required.
• Basic knowledge of petroleum products and industry terminology required.
• Effective analytical and problem-solving skills required.Tank inventory in barrels, gallons, and pounds.
• Experience operating numerous office machines including fax, copiers, typewriters, and computers required.
• Ability to coordinate effectively and with other personnel, corporate departments, as well as with external customers required.
• Ability to prioritize and handle multiple tasks and projects concurrently, managing time and scheduling to meet appropriate deadlines.
• Ability to work independently with limited supervision and independently conduct job accountabilities including reconciliation of tank inventories.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• Primarily a desk type job, which will require daily operations a computer.Otherwise, daily activities will include attendance at meetings and travel will be minimal.Trips into terminal to assist operators do occur.
• While performing the duties of this job, the employee is regularly required to walk, sit, talk, and hear.Climbing terminal tanks does occur to assist operations personnel.
• The employee is often required to stand; use hands to handle, feel, or use finger dexterity; reach with hands and arms; and may occasionally be required to climb or balance; and stoop, kneel, crouch, or crawl. No lifting over 50 pounds.
• Specific vision abilities required by this job include close vision, color vision, peripheral vision, depth perception, and ability to adjust focus. May be required to sit for a long period of time.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.Majority of work performed is in the office.

Job will require an early starting time, around 8:00 a.m. each morning; however, the daily job will end at 4:30 p.m. each afternoon. .

Education Requirement:

• High school diploma or equivalent required

Experience Requirement:

• 0-2 year administrative experience required. Experience in industry operations preferred.
• Secretarial experience in industry operations preferred
• Excellent verbal and written communication skills with strong interpersonal skills required.
• Need to have proficient skills in Microsoft Word, Excel, and PowerPoint, with working knowledge of Access, and SAP preferred.
• Strong attention to detail, with the ability to proof work for accuracy
• Must be able to effectively communicate with all levels of management and customers.
• Ability to work in a team-oriented environment is required with both office and field operators.
• Must be able to work overtime as required.
• Basic knowledge of petroleum products and industry terminology required.
• Effective analytical and problem-solving skills required.Tank inventory in barrels, gallons, and pounds.
• Experience operating numerous office machines including fax, copiers, typewriters, and computers required.
• Ability to coordinate effectively and with other personnel, corporate departments, as well as with external customers required.
• Ability to prioritize and handle multiple tasks and projects concurrently, managing time and scheduling to meet appropriate deadlines.
• Ability to work independently with limited supervision and independently conduct job accountabilities including reconciliation of tank inventories.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• Primarily a desk type job, which will require daily operations a computer.Otherwise, daily activities will include attendance at meetings and travel will be minimal.Trips into terminal to assist operators do occur.
• While performing the duties of this job, the employee is regularly required to walk, sit, talk, and hear.Climbing terminal tanks does occur to assist operations personnel.
• The employee is often required to stand; use hands to handle, feel, or use finger dexterity; reach with hands and arms; and may occasionally be required to climb or balance; and stoop, kneel, crouch, or crawl. No lifting over 50 pounds.
• Specific vision abilities required by this job include close vision, color vision, peripheral vision, depth perception, and ability to adjust focus. May be required to sit for a long period of time.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.Majority of work performed is in the office.

Job will require an early starting time, around 8:00 a.m. each morning; however, the daily job will end at 4:30 p.m. each afternoon. .

An equal opportunity employer/disability/vet
Energy Transfer is an equal opportunity employer and does not discriminate against qualified applicants on the basis of actual or perceived race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, pregnancy, veteran status, genetic information, citizenship status, or any other basis prohibited by law.

The nature and frequency of the above working conditions and requirements may vary depending on individual operational circumstances. Where feasible, the Partnership will make reasonable accommodations to qualified individuals with disabilities to enable them to perform the essential functions of the job.

DISCLAIMER: The statements listed in this job posting, which are subject to change, are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of personnel so classified.

Primary Location

Work Locations

Work Locations

Portland OR (100000890) 9420 NW St Helens Rd Portland 97231-1135

Job

Pipeline and Terminal Operations

Organization

Schedule

Regular

Full-time

Travel

No

Job Posting

Sep 21, 2026, 4:00:00 AM

Sunoco is an equal opportunity employer and does not discriminate against qualified applicants on the basis of any actual or perceived legally protected characteristics under federal, state, or local law. To view a notice describing federal equal opportunity laws click here.

If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, please contact the EEO Coordinator at 713-989-2247. This number is for reasonable accommodation requests only.