Inventory Coordinator

Ravago; Solon (OH); On-site; USD 34,000 - 52,000; Full time

Job summary

Ravago is seeking an Inventory Coordinator to manage warehouse inventory, receipts, and reconciliations. You will input all receipts from designated warehouses and ensure data integrity for lots, weights, and packaging codes.

The role emphasizes timely entry (within 24 hours) and collaboration with Product Managers, Coordinators, and Logistics teams to resolve discrepancies and improve inventory accuracy. Strong Excel skills and attention to detail are required; travel for physical inventories

Qualifications

• Bachelor’s degree or equivalent work experience.
• Proficient with Microsoft Excel and Office 365 tools.
• Experience with warehouse or inventory systems preferred.

Responsibilities

• Input all receipts of incoming material from assigned warehouses.
• Reconcile warehouse receipts with vendor paperwork.
• Ensure accurate lots, packaging codes, nomenclature, weight, and supplier data.
• Enter receipts within 24 hours.
• Communicate issues to Product Manager/Coordinator or Logistics Coordinator.
• Analyze the Anticipated Delivery/Overdue Purchase Order reports, resolving any open order issues with the appropriate Product Coordinator.

Skills

Excellent communication

Detail oriented

Prioritization

Interpersonal skills

Problem solving

Education

Bachelor’s degree or equivalent work experience

Tools

Microsoft Outlook

Microsoft Excel

Microsoft Teams

SharePoint

Job description

Purpose

The Inventory Coordinator is responsible for the inventory management of the warehouse and the function of receiving, inventory processes, and reconciliations.

Areas of Responsibility / Tasks

• Input all receipts of incoming material from assigned warehouses.
• Responsible for reconciling the warehouse receipt to all vendor supplied paperwork.
• Ensure accuracy of Lots, Packaging Codes, Nomenclature, Weight of Material, Supplier, etc.
• Ensure receipts are entered into the system within the 24 hour guideline.
• Communicate any damaged material received with the appropriate Product Manager/Coordinator or Logistics Coordinator to resolve or attain disposition of material.
• Analyze the Anticipated Delivery/Overdue Purchase Order reports, resolving any open order issues with the appropriate Product Coordinator.
• Point of contact for work order lot issues.
• Analyze the Open Pack Out/Open Transfers report to ensure the warehouse has scheduled and completed the work order within the required completion date.
• Communicate with the originating CSR concerning the completion of work orders and any changes that may have occurred.
• Ensure accuracy of Lots, Packaging Codes, Nomenclature, Weight of Material, Supplier, Rate Codes, etc.
• Update all reports for month end reporting.
• Perform necessary adjustments to close out small pounds or rounding calculations.
• Liaison between purchasing and warehouse with regards to inventory.
• Assist warehouse with order correction.
• Ensure all documentation is current and adhered to.
• Other duties as assigned.

Supervisory Responsibilities

An inspiring leader selects the best possible candidate for each position, provides structure, direction, feedback, recognition, and accountability; in addition to facilitating team processes, ongoing training, and delegation for the following Employees within the Ravago culture and policies.

1. Not Applicable

Key Partnerships

A team player must cultivate successful relationships with the following individuals to achieve alignment and support:

1. Customer Service
2. Purchasing
3. Warehouses
4. Segment Managers

Competencies; Knowledge, Skills, Abilities (KSA)

To perform this role successfully, an individual must have experience achieving desired results in their areas of responsibility. The requirements listed below are representative of observable behaviors and essential knowledge, skill, and abilities required of a successful incumbent within our culture.

1. Excellent communication skills
2. Proficient in Excel
3. Detail oriented and ability to prioritize
4. Strong interpersonal and problem solving skills

Minimum Qualifications / Education / Experience / Certifications

1. Education:
   • Bachelor’s degree or equivalent work experience
2. Systems Experience:
   • Microsoft suite: Outlook, Excel (Required), Teams, SharePoint

Work Environment / Conditions

The work environment/conditions described herein are representative of those that an incumbent may experience.

• This job primarily operates in an office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and mobile communications devices.
• Must be comfortable working in a shared space, with constant noise, with/or without the use of a private office.
• Schedules may vary from week to week based on business demands in excess of 40 hours with or without notice.

Physical Requirements / Demands

The physical demands described herein are representative of those that must be met by an incumbent to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions & physical demands of this role.

1. This is a largely sedentary role, however a variety of standing, sitting and walking throughout the day is required.
2. While performing the duties of this job, the incumbent is regularly required to communicate verbally, listen, read and comprehend information, and type on a consistent and daily basis.
3. Travel will be necessary to assist with physical inventories.

Acknowledgement

This job description is not an exhaustive list of areas of responsibility or tasks that an incumbent in this position may be asked to perform. All Employees are required to deliver the desired results intended for their role, at the designated level of knowledge, skill, and ability commensurate with their job title and level within the organization.

My signature below confirms my acknowledgment that I have read and understand this job description and understand that the company reserves the right to amend this job description, and/or terms and conditions of employment at any time with or without notice.