Inventory Coordinator

Ace Hardware Corporation; Oklahoma City (OK); On-site; USD 17,000 - 24,000; Part time

Job summary

Ace Retail Group in Oklahoma City is looking for an Inventory Coordinator to maintain store inventory integrity and support store operations. The role averages 20–30 hours per week and focuses on accurate receiving, placement, and proactive problem solving.

You will work with vendors, management and support teams to reduce discrepancies, run cycle counts, and ensure pricing and location codes stay correct while delivering excellent customer service.

Qualifications

• Ability to work independently and in a team in a fast-paced environment.
• Self-starter with strong critical thinking and problem solving.
• Excellent communication and organizational skills with attention to detail.
• Ability to research and resolve inventory discrepancies.
• Retail store experience preferred.

Responsibilities

• Verify POs are received from Ace and non-Ace vendors.
• Report inventory discrepancies and damages from orders.
• Coordinate receiving and replenishment with freight captain.
• Investigate inventory outs by scanning locations and correcting errors.
• Utilize Mango reports and daily cycle counts to maintain accuracy.
• Follow defective merchandise procedures to obtain credits.
• Maintain on-hand integrity by reviewing discrepancies and root causes.
• Adjust counts after proper research.
• Oversee price changes, location codes, and inventory levels.
• Prepare store for periodic full inventories.
• Participate in Inventory Coordinator training and train others.
• Collaborate with Store Support Center to ensure controls.
• Report and resolve inventory concerns with management.
• Complete other inventory functions as assigned.

Skills

Self-starter

Critical thinking

Problem solving

Communication skills

Organizational skills

Attention to detail

Retail store experience

Job description

About Ace Retail Group

Ace Retail Group (ARG), is a division of Ace Hardware Corporation that owns and operates several Ace brands, including Westlake Ace, Great Lakes Ace, Buikema’s Ace, Outer Banks Ace, Dennis Company, and Breed & Company. ARG is one of the largest hardware retailers in the United States and has two headquarters located in Lenexa, KS and Farmington Hills, MI. ARG’s origins date back over a century and operates over 250 neighbourhood stores located throughout the United States. Great people make ARG stand out in our industry, and we are looking for individuals who strive for personal and professional growth, and who want to work with a company founded on (and still led by) our solid Core Values of: Winning, Excellence, Love, Integrity, Gratitude, Humility and Teamwork.

General Summary

The Inventory Coordinator is responsible for the overall integrity and maintenance of a store's inventory. The duties of the job require an average of 20‐30 hours per work week (will vary by store location) dedicated to sustaining the store’s inventory integrity to ensure the right product is in the right place at the right time. They are to consistently provide amazing customer service to both internal and external customers while being involved and motivated toward the goals of the entire store operations with a willingness to assist in any area they are needed.

Essential Duties and Responsibilities

• Ensure POs are properly received from Ace and non‐Ace vendors.
• Report inventory discrepancies such as over/short and damages from orders received.
• Work with the freight captain to ensure proper receiving and replenishment upon arrival at the store.
• Ensure all outs are researched by scanning the location using a mobile device, determining cause, and following all processes to correct the errors.
• Utilize all Mango reports and programs along with daily cycle counts to maintain inventory accuracy.
• Follow defective merchandise procedures to ensure credits are received.
• Maintain on hand integrity throughout the store by reviewing inventory discrepancies to determine the cause of the discrepancy.
• Counts must be adjusted as needed after the matter has been properly researched.
• Maintain oversight of the following functions within store operations: price change completion, integrity of location codes, manage inventory levels, and adjustments.
• Coordinates store preparation for periodic full store physical inventories.
• Participates in all Inventory Coordinator training and consistently trains and shares knowledge with other store associates.
• Work with various Store Support Center departments to ensure proper inventory controls are in place.
• Partner with members of management to report and find solutions for inventory concerns.
• Complete all other inventory functions as assigned by management.

Other Essential Requirements

Ability to exhibit and incorporate our Core Values into daily decisions and interactions with others: WINNING – In business, money is the score. To win, we must perform, compete, and have fun. At Ace, we win through people- our strength is being helpful. EXCELLENCE – Excellence honors God and inspires people. We aspire to be the best, to continuously improve and to inspire others by giving the team our very best. LOVE – Love the people, love the work and love the results. INTEGRITY – For Ace to win, we need to be able to trust each other. And trust will require us to be honest, reliable, caring, of high character and of unquestioned ethics. GRATITUDE – We recognize that we are blessed to be in the business of serving others. HUMILITY – We strive for greatness with a humble, modest and respectful attitude. TEAMWORK – We will fight the natural tendency for control and credit in favor of collaboration and mutual success, recognizing that Together, we are Ace.

Minimum Skills, Requirements and Qualifications

• Must have the ability to work both independently and on a team to complete multiple assignments in a fast-paced environment.
• Must be a self‑starter with strong critical thinking and problem‑solving skills.
• Excellent communication and organizational skills and attention to detail.
• Ability to research and find root cause of inventory discrepancies.
• Retail store experience preferred.

Compensation Details

$15.00/hour

Equal Opportunity Employer

Ace Retail Group is committed to a policy of promoting equal employment opportunities. The company recognizes the importance of diversity and leveraging the skills and talents of all people to the mutual advantage of each individual and the organization. The company is committed to the prevention of employment discrimination related to race, religion, color, sex (including sexual harassment), gender identity, national origin, age, marital status, disability and military discharge, or any other action covered by federal or state laws.