Intern, Event Planning & Coordinator

Bayerische Motoren Werke Aktiengesellschaft; Woodcliff Lake (NJ); Hybrid; USD 34,853 - 44,358; Full time

Benefits offered by this job

Paid Time Off

Hybrid work environment

Intern Vehicle Lease Program

Job summary

BMW Group Shared Services in Woodcliff Lake, NJ, invites applications for a full-time Fall Rotation internship in Event Planning & Coordination. The program runs Sept 8, 2026 through Dec 11, 2026, in Woodcliff Lake, NJ, offering hands-on planning with internal stakeholders and external vendors.

Students must be enrolled in a bachelor’s or master’s degree program, carry a minimum 3.0 GPA, and have completed at least 60 credits.

Qualifications

• Currently enrolled in a bachelor or master's degree program at an accredited college or university.
• Must attach a copy of college unofficial transcript.
• Ability to work full-time (36.25 hours/week).
• Prior BMW Group experience (applicable to international J1 students only).

Responsibilities

• Assist with the research, planning, and coordination of meeting logistics, including venue selection, catering, AV requirements, and event setup.
• Provide support in creating and maintaining event timelines, checklists, and other planning documents.
• Coordinate with internal stakeholders and external vendors to ensure seamless event execution.
• Provide on-site support if needed during events, including registration, troubleshooting, and attendee assistance.
• Assist with post-event tasks, such as collecting feedback, organizing and obtaining event records, and preparing budgets.
• Perform other administrative tasks related to meeting planning as needed.
• Perform other travel-related tasks such as updating the info-net travel page, keeping current documents posted, assist with Concur as needed, reporting as needed.

Skills

Microsoft Office

Event management software

Communication

Time management

Education

Bachelor's or Master's degree program

60 college credits completed

Tools

Microsoft Office Suite

Job description

Job Title: Intern, Event Planning & Coordinator

Posting Start Date: 7/27/26

Job Location (Long): Woodcliff Lake, New Jersey United States

Job Description:

As an independent group of companies, the BMW Group has a commitment to creativity and breakthrough ideas that goes well beyond the racetrack. In order to continuously create ultimate driving machines, we drive our growth and design excellence by staffing our teams with individuals who are innovative and always looking for the next great idea. If you share our vision and view yourself as an independent, creative thinker, we invite you to join our team in this exceptional role located in Woodcliff Lake, NJ.

This is a Full-time internship position for our Fall Rotation, from September 8th, 2026 through December 11th, 2026 in Woodcliff Lake, NJ.

WHAT AWAITS YOU.

• Assist with the research, planning, and coordination of meeting logistics, including venue selection, catering, AV requirements, and event setup.
• Provide support in creating and maintaining event timelines, checklists, and other planning documents.
• Coordinate with internal stakeholders and external vendors to ensure seamless event execution.
• Provide on-site support if needed during events, including registration, troubleshooting, and attendee assistance.
• Assist with post-event tasks, such as collecting feedback, organizing & obtaining event records, and preparing budgets.
• Perform other administrative tasks related to meeting planning as needed.
• Perform other travel related tasks such as updating the info-net travel page, keeping current documents posted, assist with Concur as needed, reporting as needed.

WHAT YOU SHOULD BRING.

• Currently enrolled in a bachelor or master's degree program at an accredited college or university

• Possess a minimum cumulative GPA of 3.0 (not just in major)

• Have completed at least 60 college credits or be at least a rising Junior

• Must attach a copy of college unofficial transcript

• Ability to work full-time (36.25 hours/week)

• Prior BMW Group experience (applicable to international J1 students only)

• Strong organizational and time management skills with the ability to multitask and prioritize effectively.
• Excellent communication and interpersonal skills, with the ability to work collaboratively with various stakeholders.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and experience with event management software is a plus.
• Attention to detail and a commitment to delivering high-quality work.
• Prior experience in meeting planning or event coordination is preferred but not required.

WHAT YOU CAN LOOK FORWARD TO.

• Paid Time Off in addition to Company paid holidays where eligible

• Hybrid work environment

• Intern Vehicle Lease Program

Relocationassistanceis not available for this position.This is a hybrid rolethatrequiresin office days.

The hourly rate for Undergraduate students is $25.30

The hourly rate for Graduate students is $32.20

The selected student's academic level will be used to determine the final pay rate. This statement is in accordance with state and local pay disclosure requirements. Even more so than the generous compensation and benefits, the culture and values of Shared Services make it the ultimate working environment.

As part of the hiring process, you may be required to successfully pass a background check. A satisfactory completion of a background investigation including verification of education, prior employment, criminal history, credit check history, and pre-employment drug screen to the extent permissible under applicable state law, is a condition of your offer of employment and your continued employment. The results of your background investigation are satisfactory and acceptable in the sole judgement and discretion of BMW Shared Services, LLC.

Even more so than the generous compensation and benefits, the culture and values of BMW of North America makes it the ultimate working environment. These values are Responsibility, Appreciation, Transparency, Trust, and Openness. We allow these values to guide the way we conduct ourselves and our business.

BMW in the United States is an equal opportunity employer. It is the policy of BMW Group in the United States to provide equal employment opportunity (EEO) to all qualified persons regardless of age, race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.