Intern

Hall Booth Smith, P.C.; Atlanta (GA); On-site; USD 42,000 - 66,000; Full time

Job summary

Hall Booth Smith, P.C. is seeking a detail-oriented administrative support professional in Atlanta to handle filing, phone duties, and document organization.

The role involves assisting with production of documents, Bates labeling, and cross-department support in a professional legal environment. The candidate should have strong organizational skills, discretion with confidential information, and the ability to handle varied clerical tasks.

Qualifications

• Strong telephone handling with firm etiquette and professionalism.
• Excellent organizational skills for prioritizing workload.
• Demonstrate impeccable integrity in confidential matters.
• Ability to establish effective working relationships throughout the Firm.
• Physical ability to sit, bend, stoop, keyboard, read, and lift 25–50 lbs or more.

Responsibilities

• Perform filing.
• Answer phones/receptionist duties.
• Index and organize documents.
• Proofread documents and materials.
• Assist with preparing and follow up regarding Request for Production of Documents.
• Create, revise and update charts, logs and indices.
• Organize and index correspondence, memorandums, attorney notes, pleadings and other legal documents.
• Assist with Bates labeling, duplication and redaction of documents.
• Assist with document productions and discovery.
• Perform routine clerical tasks.
• Assist with copying projects.
• Perform special projects as assigned.
• Assist other departments such as Marketing, Accounting and Human Resources.
• Observe and assist with hearings, mediations, trials as appropriate.

Skills

Telephone etiquette

Organizational skills

Integrity in confidential matters

Relationship building

Physical stamina

Job description

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Perform filing.
• Answer phones/receptionist duties.
• Index and organizing documents.
• Proofread documents and materials.
• Assist with preparing and follow up regarding Request for Production of Documents.
• Create, revise and update charts, logs and indices.
• Organize and index correspondence, memorandums, attorney notes, pleadings and other legal documents.
• Assist with bates labels, duplicate and redact documents.
• Assist with document productions and discovery.
• Routine clerical tasks.
• Assist with copying projects.
• Perform special projects as assigned.
• Assistance to other departments within the firm such as Marketing, Accounting and Human Resources.
• Observe and assist with hearings, mediations, trials as appropriate.

Knowledge, Skills And Abilities Required

• Ability to effectively handle telephone calls with established Firm etiquette and professionalism.
• Excellent organizational skills for prioritizing workload.
• Ability to demonstrate impeccable integrity in confidential matters.
• Ability to establish effective working relationships throughout the Firm.
• Work requires sitting, bending, stooping, computer keyboarding and continuous use of the hands, telephone contact, reading, and lifting of 25-50 lbs. or more.

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities or requirements.

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.